Project Scheduling, Planning and

Time Management(PM5201)

LECTURE # 1
ZOHAIB KHAN

Agenda
Module: Project Scheduling, Planning and Time
Management(PM5201)
Meeting Objectives
Introduction
Principles for the module
Aims and Objectives
Module layout
Introduction of my team
Project and Project Management
Program, portfolio and project management
Operations and project management
Organization and project management
Project Stakeholder management

Meeting Objectives

Introduce myself
Share experiences and my personal perspectives
P.S.P.T.M and your insight into what its all about
Informal and Casual Q & A Session

Introduction
BS Hons Economics
Master in Public Administration
Master of Science in Project Management
Six Sigma: White Belt Certified
S.E.C.P, Pakistan
World Health Organization (W.H.O)
Indus Sustainable Development Foundation (I.S.D.F)
Acted, Pakistan
C.I.I.T, Islamabad

Introduction
Contact details

zohaib.khan@szabist-isb.edu.pk
MS Faculty hall 2nd Floor

Principles for the Module

Honest and open two way communication.
Instructor

Students

Success

Project Management & Overview

Principles for the Module

Be productive
Physical and mental attendance is mandatory

Learning & Good grades

Participation during discussion session

Extra Points
No whispering

Mobile phone strictly Prohibited

--- Negative marking

Zero Tolerance to Plagiarism (Be yourself)

Consult SZABIST Plagiarism Policy

Project Management & Overview

Principles for the Module

I agree to disagree
Cross comments
Cross talks
Laughter on questions

Encourage diversity, its advantage!

Project Management & Overview

Principles for the Module

Read before class
Summarize
Test yourself
Practice, practice & practice
Go online
Group study
Teach someone
Don't miss the class
Project Management & Overview

Aims & Objectives

To understand the key components of Planning and

time management

Understanding of its tools and implications

Case-studies and real world problem

Module Layout
16 lectures over the semester
Case studies
Announced midterm 30% of total grade
Internal assessment 30% of total grade

Quiz & Assignment

Methodology based project
Class activity session

Presentations

Announced Final 40% of total grade

Subjective
Project Management & Overview

Reference Material
Reference Materials for Study

Study Notes and class discussions

PMBOK, 5th Ed.

PMP Exam Prep, by Rita Mulchays , 8th Ed.

Introduction of My Team

uce
d
o
Intr rself
you

You
ra

spir
a

tion

Your expectations from this class

Project Management & Overview

Course Outline
Week
1

Topics
Course introduction and important concept
Project and project management
Program, portfolio and project management
Operations and project management
Organizations and project management
Project stakeholder

Course Outline
Week
2

Topics
Project Planning I
Enterprise Environmental Factors
Projects & Project based organization
Project management process
Processes of planning phase

Course Outline
Week
3

Topics
Project Planning II
Processes of planning phase
Class activity: Planning activity

Course Outline
Week
4

Topics
Project Scope Management
Scope and scope management
Scope management: Processes
Work Breakdown structure (W.B.S)
Scope enrichment and scope creep
Role of SMEs in scope

Week
Course Outline
5

Topics

Project Time Management I

Plan Schedule Management
Define activities
Project Charter
Scope baseline
Rolling wave planning
Decomposition
Milestone
Activity attributes

Course Outline
Week
6

Topics
Project Time Management II
Sequencing activities
Overview of inputs
Precedence Diagramming Method (P.D.M)
Network Diagram
Leads and Lags

Course Outline
Week
7

Topics
Case Study I
Case Study II

Midterm Examination

Week
Course
Outline
9

Topics

Project Time Management III

Estimate activity resources
Resource calendar
Risk register
Expert Judgment: SME
Estimations
Alternative Analysis
Resource breakdown structure
Activity resource requirements

Course Outline
Week
10

Topics

Project Time Management IV

Estimate activity duration
Analogous and parametric estimations
Three point estimates
Group decision making techniques
Reserve analysis
Class activity: Estimation and simulation

Course Outline
Week
11

Topics

Project Time Management V

Develop schedule
Critical path method
Critical chain method
Resource optimization technique
Schedule compression
Scheduling tools

Course Outline
Week

Topics

12

Guest Speaker

13

Project Time Management VI

Control schedule
Performance review
Tracking
Performance reporting
Earned Value management

Course Outline
Week
14

Topics
MS Project I
Scheduling and planning with software

15

Project Presentations

16

Final Exam

What is Project?
A project is:
a temporary endeavor with a beginning and end
something create a unique product, service or result
with certain constraints

What is Project?
Scenario
A client walked in to your office and told you The
systems of my facility are broken. Can you figure out
what is wrong with them and fix them?

What is Project Management?

Is it about how to manage people?

Or
You can be project manager by simply buying a
software and a working machine?

What is Project Management?

Phases
Knowledge areas
Processes
Tools and techniques
SMEs

Roles, responsibilities and authority level.

What is Project Management?

Scenario
Being a project manager you are conducting a project
and due to any reason you are compelled to shorten
the schedule of your project.
What you do?
Which things you consider while doing it?

Portfolio, program and project management

Portfolio refers to a collection of projects, programs,

sub-portfolios, and operations managed as a group to
achieve strategic objectives.
Examples?

Portfolio, program and project management

Programs are grouped within a portfolio and are

comprised of subprograms, projects, or other work
that are managed in a coordinated fashion in support
of the portfolio.
Examples?

Portfolio, program and project management

Individual projects that are either within or outside of

a program are still considered part of a portfolio

Portfolio, program and project management

Portfolio, program and project management

Is it necessary that all the programs and project within

the portfolio must be interdependent or directly
related?
If yes, why?
If no, why?

Portfolio, program and project management

Portfolio, program and project management

O.P.M
Organizational Project Management?

Portfolio, program and project management

OPM is a
strategic execution framework utilizing
project, program, and portfolio management,

organizational enabling practices

better performance, better results, and a sustainable

competitive advantage.

Operations and project management

Operations management is responsible for overseeing,

directing, and controlling business operations.
Manufacturing
Accounting
Software
Maintenance
Day-to-day support.

Operations and project management

Usually operations are outside the scope of the project.

But projects can intersect with operations at various
point during the project life cycle.
Example?

Organizations and project management

Project activities must be aligned with top-level

business direction (objectives must be realigned)
Why alignment among the project and organization
strategy is important?

Project Based Organizations

Less hierarchical structure

Less politics
More emphases on result
Major work are projects

Functional, matrix & projectized

Project Stakeholders Management

Externalities?
Primary stakeholders
Secondary stakeholders
Knowledge area

The very first process?

Why we need project management?

U.S Air Force ERP Project ($ 1 billion: IEEE)
Public Transit Tram Network ( 1 billion Pounds)
TSA Body Scanner ($ 160 million)
Vehicle Emission System Volkswagen ($ 18 billion)
Target Canada ($ 7 billion)
Christmas Blunderland UK (Unknown)
Cover Oregon USA Health Authority ($248million)

Thank you.

Q&A