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AP Invoice Conversion
AP Invoice Conversion
Pratima Sharma
AP InvoiceDate
Data
: 11 Nov 2008
Conversion
Nethi, Vittal
Vijaya Chandra Kante
Rajesh Kumar Gunda
Jeswanth Nalla
Ajay Bethala
Confidential to CSC
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Objective
Objective
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Agenda
Overview
Of AP Invoice Conversion
Conversion
Strategies
Pre-Conversion
Mapping
of Legacy Data
Conversion
Components
Tables
Setup Steps
of Conversion
Used in AP Conversion
Validation
Confidential to CSC
Rule
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Title
Confidential to CSC
Overview
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Conversion Strategies
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Pre-Conversion Setup Steps
Before Starting the Conversion following information should be available in
the Oracle Account Payables Module.
S. No.
Items
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Accounting period in AP
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Process Flow
Title
1. Data file has been created from 11i system using UTL _FILE.
2. Data has been fetched from 11i systems which are mapped to columns
in AP_INVOICES_INTERFACE and AP_INVOICE_LINES_INTERFACE table.
3. Prepared the Control File and also ran DDL scripts to create staging
table.
4. Ran SQL Loader Script using shell script.
5. Checked the Log file for any errors. In case of any errors rectified it and
re-ran the SQL Loader Script.
6. Ran the PL/SQL Program to validate staging table data and load to
Interface tables. Error data was loaded into error table.
9. Ran the Payables Open Invoice Import Program.
10. Checked for the status in the Interface Table.
11. Queried for the data in the front-end.
12.In out file total number of invoices created , rejected and processed have
been displayed.
13. In the Log file error data has been displayed from error and staging
table.
to CSC
14. Confidential
Error data
has been rectified and re-ran the process.
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Title
Using UTL_FILE data has been extracted from 11i into a flat file.
Source tables used
AP Extract.txt
1)AP_INVOICES_ALL
2)AP_INVOICE_DISTRIBUTIONS_ALL
3)PO_VENDORS
4)PO_VENDOR_SITES_ALL
5)AP_TERMS
7)GL_CODE_COMBINTIONS
8)FND_LOOKUP_VALUES
9)GL_SETS_OF_BOOKS
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Title
LOADING DATA INTO STAGING TABLE
Using sql loader and control file loaded the data into staging tables from
a flat file.
C
The data file and control file is placed in following path.
XX_AP_OI_CONV_S
TG.ctl
Path: /u000/app12/VIS/apps/apps_st/appl/xxhr/12.0.0/bin
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Validations
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If the validations are passed ,then data will be loaded into two
interface tables
1)AP_INVOICES_INTERFACE
2) AP_INVOICE_LINES_INTERFACE
If the validations are failed ,then data will be inserted into Error table
XXCSC_INSERT_ERROR
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Shell Script
Shell Script
XXCSC_AP_INV_CO
NV.prog
In
The
data file has been moved to Archive folder once the data is
loaded into staging tables.
Calling
Calling
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Invoice Validations
1. In the Invoices window, find and select one or more invoices you want to
validate.
2. Choose the Actions button. In the Invoice Actions window, select the Validate
option. Or, if you are validating a credit or debit memo, select Validate Related
Invoices to submit online validation for invoices associated with the credit or
debit memo.
3. Choose OK.
Invoice Validation Program :-The Invoice Validation process checks the matching tax, period status, exchange
rate, and distribution information for invoices you enter and automatically
applies holds to exception invoices. If an invoice has a hold, you can either
manually release the hold (if allowable) or correct the exception that caused
Invoice Validation to apply the hold and then resubmit Invoice Validation. You
can specify the intervals in which you want to submit Invoice Validation, and
Payables will submit Invoice Validation using the parameters that you specify
up until the End Resubmission date you specify.
Confidential to CSC
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Title
S.NO
DESCRIPTION
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
* Note : Next will be the some of the column description of the AP_INVOICES_INTERFACE Table
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S.NO
COLUMN NAME
DESCRIPTION
INVOICE_ID
Unique identifier for this invoice within this batch. Assign the same
value to the invoice's lines in the AP_INVOICE_LINES_INTERFACE
table to identify the data belonging to same invoice. Validation: None
Destination: None
INVOICE_NUM
Enter the invoice number that you want to assign to the invoice
created in Payables from this record. Validation: Must be a unique
number for the supplier. If you assign a duplicate number for the
supplier, Payables Open Interface Import does not create an invoice
from this record.
Destination: AP_INVOICES.INVOICE_NUM
INVOICE_TYPE_
LOOKUP_CODE
INVOICE_DATE
VENDOR_ID
The internal supplier identifier for the supplier. Validation: The ID you
enter must be for an existing, valid supplier. You can obtain a list of
valid values from PO_VENDORS.VENDOR_ID.
Destination: AP_INVOICES.VENDOR_ID
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Title
S.NO
COLUMN NAME
DESCRIPTION
VENDOR_SITE_ID
VENDOR_SITE
_CODE
INVOICE_AMOUNT
Amount of the invoice. Validation: This value must equal the sum
of the AMOUNT values in the AP_INVOICE_LINES_INTERFACE
table for distributions with the same INVOICE_ID.
Destination: AP_INVOICES.INVOICE_AMOUNT
INVOICE_CURRENCY
_CODE
10
SOURCE
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Title
S.NO
DESCRIPTION
AP_INVOICES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL
AP_PAYMENT_SCHEDULES_ALL
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Tables in AP Conversion
S.NO
DESCRIPTION
AP_INTERFACE_REJECTIONS
AP_INTERFACE_CONTROLS
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Demonstration
For AP Invoice Conversion login with XXConversion Responsibility.
Here is the Sample Import Program to run.
AP Interface Import
Program
Confidential to CSC
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Title
Pratima Sharma
THANK YOU
Date : 11 Nov 2008
Confidential to CSC
04/15/16 04/15/16