New FM Master data

concepts
Elvira Wallis

SAP AG
SAP AG 1999

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Hierarchy Variant: Time-Dependent Funds Center

Assignment

1999
M

A2

A1.2

A1.21

SAP AG 1999

2000
M

A1

A1.1

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A1.22

A1

A3

A1.1

A3

A1.2

A1.21

A1.22

Hierarchy Variant: Selecting the Funds Centers

Hierarchy variant
J

2000
M

Funds center is
assigned:
Valid

1900 - 2010

A1:

1998 - 9999

A2:

1999 - 2000

A3:

2000 - 2005

Funds center is
not assigned:

from - to

V :

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Valid

A1

A2

A3

from - to

B1:

1900 - 1999

C1:

1999 - 1999

C2:

2001 - 2005

Funds Center: Existence Interval

Creating the funds center

FM area

Validity period

Funds center

From year

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1900

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To year

9999

Specifying Funds Center Details for Partial Periods

Changing funds center

Funds center A1
From year

1997

To year

2002

Analysis period
Department name (from ... to)
Time-based
variable details:

01.01.1997

30.09.1998

Staff department A1

01.10.1999

31.12.2002

Main department A1

Responsible: (from ... to)

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01.01.1997

31.12.1998

Keelan

01.01.1999

31.12.2002

Fowler

Commitment items - a new design

Requested: yearly dependent commitment items

year dependence will be activated per FM area

3 models exist for year dependence

feedback wanted

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Commitment items - model 1

Commitment items are outside of the FM area

Analogue to FI / general ledger which has a chart of accounts FM

works with a chart of commitment items

The FM chart of commitment items works with a hierarchy of

commitment items.

Some attributes of commitment items are independent of the FM

area and Fiscal year. These attributes are stored in the chart of
commitment items.

SAP AG 1999

Attributes which are stored in the chart of commitment items

are: Financial transaction, Commitment item category,
postable or summarization item, and the hierarchy
relationship.

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Model 1: Chart of commitment items including a

hierarchy
Expenditures 1
Attributes (independent of FM area and fiscal year)
Text of CI
Expenditures 1
Expenditures 2
Expenditures 3
Expenditures 4
Expenditures 5
Revenues 1

Revenues 2

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Model 1: Chart of commitment items - assignment

of chart of CI to FM area and fiscal year
Chart of Commitment items

0001

0002

Assignment of chart of
commitment items to a FM area
and fiscal year

FM area / 1996 chart 0001

/ 1997 chart 0001
/ 1998 chart 0001
/ 1999 chart 0002
/ 2000 chart 0002

/ 2001 chart 0001

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Model 1: Commitment items embedded in a chart

of commitment items
Expenditures 1
Attribute (FinanzkreisExpenditures
und GJahresunabhngig)
1
Attributes (FM area
Texte
and Fiscal year dependent)
Expenditures 1
Expenditures 1
Expenditures 2
Expenditures 2
Expenditures 3
Expenditures 3
Expenditures 4
Expenditures 4
Expenditures 5
Expenditures 5
Revenues 1
Revenues 1

Revenues 2
Revenues 2

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Model 1: Commitment items embedded in a chart

of commitment items
Some attributes are inherited from the chart of commitment
items (see previous slide), some can be defined per FM area
and fiscal year.
It is possible to work with one chart of commitment items and
to apply only a fraction of the commitment items of the chart to
a FM area and fiscal year. There is no need to work with all
commitment items of the chart.

The commitment items of the chart you apply per FM area and
fiscal year can vary.

Steps:

1. Define chart(s) of commitment items.

2. Assign a chart of commitment items to FM area and fiscal year.

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Commitment items - model 2

Model 2: Commitment items are embedded in a hierarchy
variant
There is a pool of commitment items.
The commitment items are year dependent.

Various attributes of the commitment items can be changed

throughout the financial year. The hierarchy within a financial
year is fixed.

You can create various hierarchies out of the pool of existing

commitment items.

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2. model: Commitment items are embedded in a

hierarchy variant
Expenditures
Person responsible

01.01.98

Project 1

28.02 .99 01.03.99

Project 2

Expenditures
Expenditures 1
Expenditures 2
Expenditures 1.1
Expenditures 1.2
Expenditures 2.1
Expenditures 2.2

time

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31.03.2002 01.04.2002 Project 3 31.12.2006

Model 2: Commitment items are embedded in a

hierarchy variant
Hierarchy variant

0001

Assignment of hierarchy variant to

FM area / Fiscal year

0002

FM area / 1996 HiVar 0001

/ 1997 HiVar 0001
/ 1998 HiVar 0001
/ 1999 HiVar 0002
/ 2000 HiVar 0002

/ 2001 HiVar 0001

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Model 3: yearly dependent commitment items

Commitment items exist for one financial year within an FM
area.

All attributes are year dependent. The hierarchy within a year is

fixed.

Commitment item hierarchy can be copied from one financial

year to the next financial year.

After copying the commitment item hierarchy, the hierarchy can

be changed in the new year.

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Commitment items - model 3

Expenditures 1
Attributes
Text

Expenditures 1
Expenditures 2
Expenditures 3
Expenditures 5
Expenditures 6
Revenues 1

Revenues 2

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