Module 12

Exchange Online
Public Folders
Presenter name
Presenter role

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2

Overview

Public folder architecture in Exchange 2013 and Exchange online

have changed significantly, this module will cover those changes
that Exchange Online can now take full advantage of.

Objectives

After completing this module, you will be able to:

Understand the new modern public folder changes
Create and administer public folders in Exchange Online

Public
Folders in
Exchange
Online

Public Folders is a new feature for Exchange Online

They provide an easy and effective way to collect, organize,

and share information with other people in your organization

Designed for simple sharing needs and not for archiving data
or document sharing and collaboration
SharePoint and Site Mailboxes fill that need

Limited to 50 public folder mailboxes (50GB each), with the

maximum total size of all public folder data not exceeding 2.5
TB

Limited to 100,000 public folders in total

Modern
Public
Folders

Public folders in Exchange 2013 and Exchange online have been

modernized to take advantage of the existing high availability and
storage technologies of the mailbox database

The public folder architecture uses specially designed mailboxes

to store both the hierarchy and the public folder content

Public folder replication now uses the continuous replication model

High availability for public folder mailboxes is provided by a DAG

in Microsofts datacenters

Before you can create a public folder in Exchange Online, you

must first create a public folder mailbox

Public Folders are visible in both Outlook and OWA

Modern
Public
Folders
Comparison

Classic Public Folders

Modern Public Folders

Public Folder Databases

Public Folder Mailboxes

Public Folder Replicas

Database Availability Groups

Public Folder Hierarchy

Public Folder Hierarchy Mailbox

Creating a
Public
Folder
Mailbox

Public
Folder
Hierarchy

Only one writeable copy of the hierarchy is kept

Read only copies are replicated into each Public Folder
Mailbox

Creating a
Public
Folder

Only after creating a Public Folder Mailbox can Public Folders

be created
Folders can be created either by EAC, PowerShell, Outlook, or
OWA
New-PublicFolder -name Sales -path \

10

Public
Folder
Manageme
nt in
Exchange
Online

In Exchange Online we will automatically perform the following

public folder mailbox management tasks for you

Automatic public folder moves based on public folder

mailbox quota usage
This process actively monitors your public folder mailbox quota usage to
ensure you do not inadvertently fill a public folder mailbox and stop it from
being able to accept new content for any public folders within it

Automatic public folder mailbox creation based on

active hierarchy connection count
Exchange Online will actively monitor how many hierarchy connections
are being spread across all of your public folder mailboxes. If this value
goes over a pre-determined number we will automatically create a new
public folder mailbox to spread the load

11

Hybrid
Crosspremises
Public
Folder
Access

Public folder data can be accessed cross-premises, but with

limitations

On-Premises
Exchange 2007
or Exchange
2010 User
Mailbox

On-Premises
Exchange 2013
User Mailbox

Exchange Online
User Mailbox

On-Premises
Exchange 2007
or Exchange
2010 Public
Folders

Hybrid not
applicable

Hybrid not
applicable

Supported

On-Premises
Exchange 2013
Public Folders

Hybrid not
applicable

Hybrid not
applicable

Supported

Exchange Online
Public Folders

Not supported

Supported

12

Hybrid not
applicable

Crosspremises
Public
Folder
Access

Some Public Folders are Mail-enabled

Mail-enabled public folders (MEPFs) have addresses

stored in AD
These e-mail addresses are stored on objects in Microsoft Exchange System
Objects OU

You must replicate the MEPFs to Exchange Onlines

forest
Exchange Onlines directory must store a copy of the MEPFs, or else Exchange
Online users will not see the MEPFs when browsing through their address lists

Replicate MEPFs to Exchange Onlines Forest using

scripts
Scripts create directory objects; no content or permissions copied
Scripts located at http://technet.microsoft.com/enus/library/dn249373%28v=exchg.150%29.aspx
13

Crosspremises
Public
Folder
Access

Exchange online users must not touch public folders in Exchange

online

In hybrid environment, configure Exchange online to

point to the on-premises public folders
Set-OrganizationConfig -PublicFoldersEnabled Remote
-RemotePublicFolderMailboxes
PFMailbox1,PFMailbox2,PFMailbox3

PFMailbox1,PFMailbox2,PFMailbox3 are proxy

mailboxes
Proxy Mailboxes are on-premises mailboxes which must be
discoverable via AutoDiscover, must be accessible via Outlook
Anywhere, and their Autodiscover endpoint must point to onpremises

Refer to URL in Notes for additional configuration steps

14

Migrating
Public
Folders

Public folder data can be migrated into Exchange Online

Currently only supports legacy Exchange versions (2007 or

2010) as the source

Needs to be performed in a cutover or staged manner as

clients can only see one public folder hierarchy, either onpremises or in Exchange Online

Migration is driven from the Office 365 side and can only
be performed via PowerShell using a set of custom scripts
and the New-PublicFolderMigrationRequest cmdlet

15

Lab: Work with

Modern Public
Folders

16

Module
Review

Before you can create a public folder what step must you do
first?
How many public folders can you create in Exchange Online?
What is the maximum size of a public folder mailbox?

17

Module
Summary

In this Lesson, you learned:

Public folders are now based on mailboxes
Public folders can take advantage of native Exchange high
availability features
For an end user, public folders still look and function the same
way

19

 2013
2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks
in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of
this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and
Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation.MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR
STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION