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Budget Control: Create Your Future WWW - Utdallas.edu
Budget Control: Create Your Future WWW - Utdallas.edu
Budget Control: Create Your Future WWW - Utdallas.edu
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Budget Control
Overview
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Session Agenda
Budget Control Overview
Budget Exceptions Handling
Solutions
Timeline
Case Studies
IDT Journals
Budget Transfer Journals
Spreadsheet Journals
Requisitions
create your future
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Session Goals
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Warnings
Budget Control
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Types of Errors
No Budget Exists
Budget Check Categories
Errors
Exceeds Non-Control
Budget
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Purchase Orders
Vouchers
Budget Journals
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Handling Exceptions
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IDT Journal
GL Journal
Budget Journal
Vouchers
Travel Expenses
Update journal
with alternative
cost center or
perform budget
transfer to
increase
funding.
Reply to budget
checking
exception email
with alternative
cost center or
perform budget
transfer.
Provide Accounts
Payable with an
alternative cost
center or perform
budget transfer to
increase funding.
Provide Accounts
Payable with an
alternative cost center
or perform budget
transfer to increase
funding.
No Budget Exists
Exceeds Non-Control
Budget
Budget is Closed to
Transactions
Budget Date is Out of
Bounds**
Exceeds Budget Tolerance
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IDT Journal
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Error
GL Journal
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Budget Journals
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Vouchers
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Travel Expenses
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Requisition in eProcurement
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Notifications
Finance and
Procurement
Department
Reviewer
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Clearing Exceptions
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Budget Control
at the Cost
Center level
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Clearing at Month-end
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Clearing at
Month-End
Pg 3
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Case Studies?
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Notifications Example
Greetings,
The following errors occurred while processing the attached transactions. Find the cost centers associated with your User ID on
the attached file. Please provide a correction within the next 3 business days but no later than the departmental month-end
close deadline, the 2nd business day of the following month.
If a correction cannot be provided within the specified time frame, the transaction will be posted to the School/Division Heads
central cost center for future correction. Any transactions recorded to the central cost center must be transferred to an
appropriate cost center within 10 business days of the month-end close.
If you have any questions about the attached errors, please reply to this email and we will assist in any way possible. Your
immediate attention is appreciated and thank you in advance!
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Budgets Overview
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IDT Journal
Journal 141524
1. How do you handle Exception Error?
2. What are the steps we need to use?
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Journal 141531
1. How do you handle Exception Error?
2. What are the steps we need to use?
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Budget Transfer
Journal
Journal 141522
1. What does the error mean?
2. What are the steps we need to use?
3. Why not a Budget Adjustment Journal?
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Greetings,
The following errors occurred while processing the attached transactions. Find the cost centers associated with your User ID on the
attached file. Please provide a correction within the next 3 business days but no later than the departmental month-end close deadline,
the 2nd business day of the following month.
If a correction cannot be provided within the specified time frame, the transaction will be posted to the School/Division Heads central cost
center for future correction. Any transactions recorded to the central cost center must be transferred to an appropriate cost center within
10 business days of the month-end close.
If you have any questions about the attached errors, please reply to this email and we will assist in any way possible. Your immediate
attention is appreciated and thank you in advance!
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Requisition Example
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Contacts
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Contacts
www.utdallas.edu/budget
www.utdallas.edu/afr
www.utdallas.edu/procurement
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Summary
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