PROCESS FLOW FOR MSC STAFF TRAVELING CLAIMS

CONSULTANT

PROJECT
FOCAL /
ADMIN

PROJECT
MGR /
DIRECTOR

Star
t

RAM,
PMD,
DAYABUM
I

UZMA

Fill
Claim
Form
No

Yes

Verify
Claim
No

Approv
e Claim

* ReVerify

Advise
UZMA
for
Claim
Collectio
n

* Amendments will be made if required & inform project

Process
Claim &
Payment
for
consultant
Prepare
& Submit
Invoice

MSC STAFF TRAVELLING CLAIMS GUIDELINE

PERSONNEL

RESPONSIBILITIES

CONSULTANT

To fill up claim form and submit to

Project / Admin focal for verification
To
submit
original
supporting
documents

PROJECT / ADMIN FOCAL PERSON

To
verify
claims
and
liaise
/
communicate with consultant on any
amendments of the claims (if any)

PROJECT MGR / DIRECTOR / HEAD

OF DEPT

To approve the verified claims

Project / Admin Focal Person

RAM, PMD

To re-verify (double check) on the

claims
To inform Project / Admin Focal Person if
there is any amendments to be made
To inform uzma to collect verified
claims documents

DAYABUMI
(EN ISMAIL ALI / EN BASRAN
RAMLI)
UZMA

To collect verified / final claims

documents from RAM,PMD
To process claims
To make payment to consultants
To prepare & submit invoice to PTSSB
Finance

by

Mileage
Travel (transportation)
Accommodation
Meal reimbursement
Other expenses (toll, laundry, telephones)