Project Management Review

Group 1

Definition and The cycle of

Project Management

Definition:

A
project
is
an
instrument which is used to contribute to
the achievement of a larger goal (e.g: A
programme) which will in its turn support
the implementation of a broader policy
A project should
have:
- Policy Linkage
- Innovation
- Clearly defined
Objectives,
Stakeholders,
Activities/Outputs,
Duration, Budget

Evaluat
ion

Implementa
tion

Planni
ng

THE CYCLE
OF PROJECT
MANAGEMEN
T

Financi
ng

Identificat
ion

Formulati
on

Planning phase
Purpose: Assess the main objectives and

priorities, thus, provides a relevant and

feasible programming framework
Involves an analysis of the process of setting
broad national/regional/ sector policy
objectives at the global/overall level to identify
the problems, constraints and opportunities

Identification phase
Identify project ideas that are consistent with

the national framework, strategy, programs

(if existing) and partner development
priorities;
Assess the relevance and likely feasibility of
these project ideas consulting stakeholders
(beneficiaries in particular) and other sector
partners;
Assess the possibility of overlapping
Prepare a project identification document

Formulation phase
Focus on designing and developing the

concept of the project/program

Testing its logic and feasibility technically,

socially and environmentally

Financing phase
Identify the budget allocation
The contractual obligation between the

funding agency and the implementing agency

will be examined

Implementation phase
Doing the right activities to respond to the actual

needs of the beneficiaries

Involve outlining the stages of implementation with
emphasis on what needs to happen in the 3
important stages of inception, operational and
phase out
The practical preparations of the project teams at
different levels; setting up logistics and purchasing
new equipment; introducing the project to the
people, the media , monitor the project progress.
The projects planning established during the
formulation phase may need to be updated

Evaluation phase
Learn about the findings of the evaluation and

the good things and bad things about the

project
Evaluate project performance

1. Which of the following statement

belongs to Planning Phase
A. Assess the relevance and likely feasibility of these

project ideas consulting stakeholders

(beneficiaries in particular) and other sector
partners
B. Learn about the findings of the evaluation and the
good things and bad things about the project
C. The contractual obligation between the funding
agency and the implementing agency will be
examined
D. Assess the main objectives and priorities, thus,
provides a relevant and feasible programming
framework

2. Which of the following statement

belongs to Indentification Phase?
A. Collect evaluation findings on the sectors

selected
B. Develop a strategy and criteria of how to
conply with the strategy
C. Incorporate relevant lessons from evaluation
D. Monitor the proper implementation of the
feasibility study

3. Which of the following statement

belongs to Formulation Phase?
A. Testing its logic and feasibility technically,

socially and environmentally

B. Assess the possibility of overlapping
C. Collect evaluation findings on the sectors
selected
D. Develop a strategy and criteria of how to
conply with the strategy

4. Which of the following statement

belongs to Financing Phase?
A. Verify whether the project idea is relevant to

the beneficiaries
B. Negociate the pre-conditions and
assumptions with the recipient authorities
C. Participatory workshops with the key
stakeholders
D. Have the budget and technical design
verified by external expertise

5. Which of the following statement

belongs to Implementation Phase?
A. Doing the right activities to respond to the actual needs of the

beneficiaries
B. The contractual obligation between the funding agency and the
implementing agency will be examined
C. Negociate the pre-conditions and assumptions with the recipient
authorities
D. Learn about the findings of the evaluation and the good things
and bad things about the project

6. Which of the following statement

belongs to Evaluation Phase?
A. Negociate the pre-conditions and assumptions

with the recipient authorities

B. The contractual obligation between the funding
agency and the implementing agency will be
examined
C. Identify and propose resource persons to
be consulted
D. Initicate a mid-term review evaluation