Professional Documents
Culture Documents
Business Letter Group1
Business Letter Group1
Angga Alfiandri
Bunga Febrianti
Gressy Erna Sawitri
Marlin
Date
Used to indicated the date the letter was
written.
The date is normally written on the right
hand side corner after the heading as the
day, month and years.
Two standard ways:
a. American
ex: October 31, 1996
Date
American Style
Date
British Style
Reference
It indicates letter number and the
department from where the letter is being
sent and the year. It helps in future
reference. This reference number is given
on the left hand corner after the heading.
For example, we can write reference
number as AB/FADept./2003/27.
Inside Address
This is the recipients address
Include a name
Include that individuals title
(Mr., Mrs., Ms., Dr., Honorable, Senator)
Example:
Subject
It is a statement in brief, that indicates the
matter to which the letter relates.
It attracts the attention of the receiver
immediately and helps him/her to know
quickly what the letter is about.
Subject
British Style
American Style
Body of Letter
This is where you make requests, provide
information or reasons or reply to
someone. It is the main part of the
business letter.
It is in this part where you may convey all
the messages you want your reader to
understand.
Complementary Close
It is typed 2 to 4 spaces below the body and
only the first word should be capitalized.
General expression used to close formal
business letter are: Thank you, Sincerely,
Sincerely yours and Yours truly.
Expression used to close non formal business
letter are: Regards, Best regards, Best wishes.
(usually used when sending business letter to friends)
Complementary Close
Signature
The typewritten signature is typed four
spaces below the complementary close.
2 Signatures:
a. Printed signature
b. Penned signature
Enclosures
This is required when some documents like
cheque, draft, bills, receipts, lists, invoices
etc. are attached with the letter.
These enclosures are listed one by one in
serial numbers.
Copy Circulations
This is required when copies of the letter
are also sent to persons apart of the
addressee. It is denoted as C.C.
Post Script
This is required when the writer wants to add
something, which is not included in the body
of the letter. It is expressed as P.S.
Example:
P.S. We will grant you 40% cash discount before
25
November 2011
Sources
Sebranek, Patrick, Dave Kemper, and
Verne Meyer. Writers Inc: A Student
Handbook for Writing and Learning.
Wilmington, Massachusetts: Write Source.
2001.
Tomatao,
Leslie
and
Madelle
Rose
Adorable. Parts of Business Letter.pptx
"Writing
The
Basic
Business
Letter."Purdue OWL: Basic Business
Letters. Purdue University. Web. 27 Aug.
2013.
Thank You