A Presentation on

Made By :
Name Roll No. Name Roll No.
Shiv Bahadur Mathur 44 Meenakshi Pathak 26
Bhavini Sharma 34 Divyanshi Sharma 63
Arpit Sharma 47
Varun Rastogi 36 B.Tech(E&CE), Sec. B, 4EC2
Abhishek
Tyagi 38
 We were given two ears but only one mouth.
This is because God knew that listening was twice as
hard as talking.

People need to practice and acquire skills to be good

listeners, because a speaker cannot throw you
information in the same manner that a dart player
tosses a dart at a passive dartboard. Information is an
intangible substance that must be sent by the speaker
and received by an active listener.
 Listening Modes

The Three Basic Listening Modes

I. Competitive or Combative Listening

 We are more interested in promoting our own point

 We pretend to pay attention

 We are impatiently waiting for an opening, and planning our

devastating comeback that will destroy their argument and make
us the victor.
 Listening Modes

II. In Passive or Attentive Listening

 We are genuinely interested in hearing and understanding
the other person’s point of view

 We are attentive and passively listening

 Assume that we heard and understand correctly but stay

passive and do not verify it
 Listening Modes

III. Active or Reflective Listening

 The most useful and important listening skill

 We are genuinely interested in understanding what the

message means

 We are active in checking out our understanding before we

respond with our own new message

 Restate or paraphrase our understanding of their message and

reflect it back to the sender for verification

 Combination of the rest two modes of listening

 Active Listening

The Benefits of Active Listening

 Builds trust and respect

 Enables the disputants to release their emotions

 Reduces tensions

 Encourages the surfacing of information

 Creates a safe environment that is conducive

to collaborative problem solving

 Purpose Of Active Listening

 Hear and Understand the content and feeling of another’s message

 Promote the expression of content and feeling
 Convey to the speaker that the message is important and valued
 Confirm that the message is important and valued
 Provide opportunity for speaker to hear their own message
 Ineffective Listening Habits

 Thoughts are somewhere else, tuning out the speaker

 You think that you know what will be said next
 Distracted by sights or activity, not listening
 Emotional response distracts you from listening
 Thinking about what you are going to say next
 Concentrating on something else
 Not listening from the perspective of the speaker
 Effective Listening Habits

 Stop Multi-tasking
 Recap regularly to what speaker just said
 Use Connecting words like “uh huh”, “OK”, “yeah”, or “I get it”
 Use positive body language
 Comparison between an Efficient and
Poor Listener
Poor Listener
tends to "wool-gather" with slow speakers
subject is dry so tunes out speaker
distracted easily
takes intensive notes, but the more notes taken, the
less value; has only one way to take notes
is over stimulated, tends to seek and enter into
arguments
inexperienced in listening to difficult material; has
usually sought light, recreational materials
lets deaf spots or blind words catch his or her
attention
shows no energy output
judges delivery -- tunes out
listens for facts
Effective Listener
thinks and mentally summarizes, weighs the
evidence, listens between the lines to tones of
voice and evidence
finds what's in it for me
fights distractions, sees past bad communication
habits, knows how to concentrate
has 2-3 ways to take notes and organize important
information
doesn't judge until comprehension is complete
uses "heavier" materials to regularly exercise the
mind
interpret color words, and doesn't get hung up on
them
holds eye contact and helps speaker along by
showing an active body state
judges content, skips over delivery errors
listens for central ideas
Attending Skills

Attending Skills
 Attending Skills

Physical Skills
 Face the speaker directly

Many people are familiar with the scene of the

child standing in front of dad, just bursting to
tell him what happened in school that day.

Unfortunately, dad has the paper in

front of his face and even when he
drops the paper down half-way, it is
visibly apparent that he is not really
listening.

A student solved the problem of getting dad to listen from behind

his protective paper wall. Her solution was to say, "Move your
face, dad, when I'm talking to you.'' This simple solution will
force even the poorest listener to adopt effective listening skills
because it captures the essence of good listening.
 Attending Skills

Physical Skills
 Have an “Open Posture” (Open arms, not crossed, not defensive)
 Lean towards the speaker (indicates involvement and interest)
 Maintain direct eye contact
 Remain relaxed (no fidgeting, not rigid, appear comfortable and open)
 Create a relaxing and comfortable environment for the speaker

Practice sitting with an open and receptive pose.

Maintain good posture or lean forward if standing.
Prepare your own environment,
it welcomes a comfortable conversation.
 Attending Skills
Following Skills

 Do not interrupt the speaker

 Do not divert the speaker by asking too many questions
 Do not divert the speaker with too many statements or observations
 Do not “fill in” words or complete sentences (let the speaker finish)
 Acknowledge the speaker
 Increase the speaker's self-esteem and confidence
 Obtain more valid information about the speaker and the subject
 Tell the speaker, "You are important" and "I am not judging you”
 Gain the speaker's cooperation
 Encourage the speaker to tell their own story
 Use prompters like “yes”, “go on”, and “I understand”
 Nod your head, show subtle signs of attentiveness

 Build teamwork
 Gain a sharing of ideas and thoughts
 Elicit openness
 Attending Skills

Following Skills

 Allow time for Silence

 Allow the speaker time to reflect and prepare the next dialogue
Reflective Skills

Reflective Skills
 Reflective Skills

Paraphrase
 Accurately restate the speaker’s message
 Use your own language to convey factual information only

Example:
Speaker: “This project has been a complete disaster. All of the managers
loved to listen to the sound of their own voices. As a result, we spent months
talking about how we got into the situation and what needed to be done,
rather than working on a fix. We needed to have something in place several
weeks ago, and now we will never make our budget. They will probably hold
me accountable, but I can’t do anything about the management!”
Listener: “So, now you are behind schedule and over budget.”
 Reflective Skills

Reflection of feeling
 Accurately restate your perception of the emotions of the speaker

Example:
Speaker: “This project has been a complete disaster. All of the managers
loved to listen to the sound of their own voices. As a result, we spent months
talking about how we got into the situation and what needed to be done,
rather than working on a fix. We needed to have something in place several
weeks ago, and now we will never make our budget. They will probably hold
me accountable, but I can’t do anything about the management!”
Listener: “I understand, you will feel personal pressure and frustration from
this situation.”
 Reflective Skills

Focusing
 Keep the flow of conversation goal directed and specific

Example:
Speaker: “This situation is hopeless. If Shyam would agree, then we could
start making progress immediately. Unfortunately, Shyam is unwilling to
commit or make a decision. It reminds me of the time that he waited for six
months to agree to this procedure in the past. The last time we went through
this kind of situation he dragged his feet and eventually just did not respond
at all. Several years ago he did the same thing in another situation.”
Listener: “What are your options to move forward in this situation?”
 Reflective Skills

Clarifying
 Attempt to understand vague, confusing or unclear communication

Example:
Speaker: “This is just the tip of the iceberg. It’s like the tail wagging the dog.
It seems like no big deal at first, but could have devastating results. Nobody
else pays attention to the future. They just think that I have some kind of
crystal ball and can wave a magic wand to make it all go away. Next thing
that you know. There is some ball under the rug and nobody wants to talk
about the elephant in the corner of the room.”
Listener: “Are you saying that you see the potential for a big problem?”
 Communication Barriers

Communication Barriers
 Communication Barriers

 Negative Remarks
 “That’s nothing”, “That’s ridiculous”, or “That’s impossible”
Instead try, “You sound very concerned”

 Accusations
 “You cant be serious”, or “You should know better”
Instead try, “Help me understand a little better”

 Assumptions
 “I know exactly what that feels like”
Instead try, “I had a similar situation one time”
 Communication Barriers

 Directives or Advice
 “You should”, “You need to try to”, or “Don’t do that”
Instead try, “Something that worked for me in the past is”

 Clichés
 “Everything will work out just fine”, or “Hang in there”
Instead try, “It sounds serious”

 Judging Values
 “That’s terrible”, or “That was bad”
Instead try, “It sounds like it was difficult for you”
 To Sum Up…

An active listener must

 Avoid Ineffective Listening Habits
 Practice Attending Skills
 Practice Reflective Skills
 Pause, Think and Circumnavigate the Communication Barriers
Thank You!!!