This document provides instructions for retrieving and summarizing damage reports from the OPA 252 database. Key steps include:
1. Searching for reports by station, and opening reports with a status of "CLOSED" and "OPEN" by clicking the ID number.
2. Copying details from the printable page and pasting into a shared drive Excel template to generate a standardized damage report.
3. Filling out sheets in the Excel file with additional details like materials used, employee information, and calculating lost gas costs.
4. Saving and printing the completed report, then updating the status of the report in the OPA database to "CLOSED".
This document provides instructions for retrieving and summarizing damage reports from the OPA 252 database. Key steps include:
1. Searching for reports by station, and opening reports with a status of "CLOSED" and "OPEN" by clicking the ID number.
2. Copying details from the printable page and pasting into a shared drive Excel template to generate a standardized damage report.
3. Filling out sheets in the Excel file with additional details like materials used, employee information, and calculating lost gas costs.
4. Saving and printing the completed report, then updating the status of the report in the OPA database to "CLOSED".
This document provides instructions for retrieving and summarizing damage reports from the OPA 252 database. Key steps include:
1. Searching for reports by station, and opening reports with a status of "CLOSED" and "OPEN" by clicking the ID number.
2. Copying details from the printable page and pasting into a shared drive Excel template to generate a standardized damage report.
3. Filling out sheets in the Excel file with additional details like materials used, employee information, and calculating lost gas costs.
4. Saving and printing the completed report, then updating the status of the report in the OPA database to "CLOSED".
drop down menu and select the station to see the damage reports. Click on Search This will generate the damage reports for the station you search for. ALL- ALL STATIONS LYN- LYNCH ARD-ALLEN RD MOB- MICHIGAN GRR- WEALTHY/GRAND RAPIDS MSK- MUSKEGON BGR- BIG RAPIDS LUD- LUDINGTON MPL- MOUNT PLEASANT ALP- ALPENA CAD- CADILLAC TRC- TRAVERSE CITY PET- PETOSKY KNG- KINGSFORD ESC- ESCANABA TWS- TAWAS GRY- GRAYLING SSM- SAULT SAINTE MARIE
The reports that are ready
to be entered into OUR databases will have a DP Status: CLOSED and Billing Status: OPEN For these reports, click on the blue underlines ID number.
Once you click on the blue
underlined ID for the report, this is the page you will be directed to. Click on Printable Page
Select (highlight) and Copy
(right click, copy) ALL of the data from the Printable page. EXCEPT the Back link on the bottom of the page. DO NOT copy this Back link
Go into the Share Drive and open
the OPA 252 Sheet excel document in GRMI or SEMI folder. Paste the data you copied from the printable page onto column A2 of Sheet 2 of the excel document. Pasting the data from the Printable Page in OPA onto the excel document will generate a Damage Report that looks like the paper 252. Click on Sheet 1 of the excel document
Type todays date (the date you
are printing the report) at the top in the cell next to where is says 252 Date. Look in the Additional Information text box (on SHEET 2) to see the Materials they used. Then go to Stock Codes (sheet 3), and copy and paste the information for each material into the Material Description section on SHEET 1. You will have to add in the Amount Used and that will calculate the total. You will have to total all the Materials totals.
Find the DIST and FSO
Employee names and/or numbers in the Additional Information text box on SHEET 2, copy and paste them into the DIST/FSO Employee ID section on SHEET 1. Erase the labor and Materials information from the Additional Information text box on SHEET 2. (we do this so the labor and materials will not be on the first page of the 252 on SHEET 1)
The supervisor will put the lost
gas information is the correct spots. On the lost gas sheet (3rd page), of SHEET 1, you will need to change the duration from minutes to hours. Then, put in the Actual or Average flow rate that corresponds to the PSI. Check the current gas price The lost gas should be calculated for you. The total will be generated into the Lost Gas Cost spot on the Total Cost page of SHEET 1 The gas price may change. So make sure to check at the beginning of every month to make sure.
are filled out on SHEET 1. If there are any fields that do not fit (the text is too big) then make the text smaller. Add all the cost sections up and put it in the Total Cost $ $ File > Save As > Greenfax > Save as damage address Print report in Portrait setting. Add to Databases
Go back to the OPA window
you have open and it should still be on the Printable page. Click Back Make sure the Dispatch Area is the station you printed the report from and click Search. (You have to do this step because when you click back, it takes you to the first page of ALL reports)
For the report you just
printed, click the Billing Status drop down menu, and select CLOSED. Click the grey box in the Update column for that report and Click on the Update button.