Dr Sanjay Garg

Deputy Director

Sentinel of Indias
Documentary
Heritage

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Historical Background
Established on 11 March 1891 as Imperial
Records Department in Calcutta [Kolkata]
Shifted to Delhi in 1911 as part of the Transfer of
Capital from Calcutta.
Main Building designed by Sir Edwin Luttyen
Completed in 1926
Shifting of Records completed in 1936
Started functioning in New Delhi in 1937
Name changed to National Archives of India in
1947

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Present Status
Premier
archival
institution in the country
Attached Office of the
Ministry of Culture
Custodian of all noncurrent records of the
Union Government of
India and its predecessor
bodies

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Present Set-up
Headquarter: New Delhi
Regional Office (1): Bhopal
Record Centres (3):
Jaipur,
Puduchery, and
Bhubaneswar.

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Present Role
Nodal agency for Implementing:
Public Records Act, 1993, and
Public Records Rules, 1997.
Coverage of the Act:
Central Govt. & UT Administrations
Ministries, Departments, Offices,
PSUs, Statutory bodies,
Corporations,
Commissions & Committees

Main Functions:
Ensuring maintenance, arrangement and security of public records in the Archives and
in the Government offices;
Timely appraisal and weeding out of records of ephemeral value
Transfer of records of permanent value to the NAI
Advise and provide technical support to the State Governments, State Archives and
other archival Institutions for proper upkeep and management of their records

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Three Cs of Records:
Custody
Care
Consultation

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Our Collection - PUBLIC RECORDS

Regular Series of Records starts from 1748

Includes records of:

English East India Company

Government of British India
Government of India
As per law, all non-current records (over 25 years)
are appraised and records of permanent value
are transferred to the National Archives of India

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Our Collection - PRIVATE ARCHIVES

Mahatma Gandhi
Dadabhai Naoroji,
Gopal Krishna Gokhale
Sardar Vallabh Bhai Patel
Dr. Rajendra Prasad
Dr. B.R. Ambedkar
Maulana Abul Kalam Azad
Purshottam Das Tandon
Dr. Sampurnanand
B.D. Chaturvedi
Sarojini Naidu

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Our Collection - ORIENTAL RECORDS

150,000 records mostly in Arabic, Persian,

Hindi, Bangla, Sanskrit, Urdu, Tamil, Telugu,
etc.

Prominent among these are:

Inayat Jung Collection,
Mathura Collection,
Gujarat Collection,
Abdul Qadeer Azad Collection, etc.
Over 2,400 Rare Manuscripts

So far 40 catalogues/ Publications have

been
brought out

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Our Collection - ORIENTAL RECORDS Gilgit Manuscripts

NATIONAL ARCHIVES OF INDIA

Sentinel of Indias Documentary Heritage

Our Collection - CARTOGRAPHIC RECORDS

Over 110,000 maps and cartographic items

Records of the Survey of India:

Historical Maps (1700-1900)

Printed and Published Maps (1755-1980)

(MRIO) Miscellaneous (1742-1872)

Forest Maps (1875-1977)

Dehradun Volumes (1786-1894)

Memoirs (1773-1866)

Revenue Maps (1822-1905)

So far 9 catalogues/ Publications have

been
brought out

Archival Information Management

System (AIMS)
1998: Customized software developed
for the NAI for creating a computerized/
searchable catalogue of records.
2006: Upgraded
Shared with State Archives with source
code for a uniform data generation of
archival records

 2011: MoU with the Centre for

Development of Advanced
Computing (C-DAC), Pune
Centre of Excellence for Digital
Preservation, Sponsored by
Department of Information Technology
(DeitY).

for the digital preservation of

electronic records - both for born
digital and burn (reformatted) digital
records.

Centre for Development of Advanced

Computing (C-DAC)
developed Trusted Digital Repository (TDR) for
preservation of e-records by incorporating ISO
standards for Open Archival Information System
(OAIS)
designed an integrated workflow, covering entire
life-cycle of records. It includes 4 software :
E-Rupantar,
Abhilekh Digitalaya,
Records Reporting System, and
E-Sangrahan.

 E-Rupantar: Pre- Submission Information

Packages (SIP) Processing Tool
Abhilekh Digitalaya: Government
Document Archival System and Repository
Records Reporting System: an online
reporting tool for various statutory
requirements by the government
departments.
E-Sangrahan: A software tool for
acquisition of records from various digital
repositories.

National Virtual Library of India

(NVLI)
Ministry of Culture, Government of India
VISION
To empower people with right information in order
to create a knowledge society and ensure
preservation of digital content for the posterity.

Focus on Libraries, Archives, Museum

Preservation (LAMP)

National Virtual Library of India (NVLI)

OBJECTIVES
Provide access to information for everyone in an Open Access
Environment
Content development all existing digital resources to be identified
and sourced
Organization of information resource base using standard tools and
techniques
Plan, design and implement digital information services and searching
Facilitate Multilingual Information Resource collection
Implement robust and secure computing infrastructure
Provide usage and impact indicators through user, resources and
service use statistics
Incorporate procedures for feedback and upgradation of the system.

NVLI: STRUCTURE

NVLI: STRUCTURE

www.abhilekh-patal.in
Online Search Portal
Launched on 11 March 2015 as part of the 125 th
Foundation Year celebrations of the National
Archives of India.

Portal for Access To Archives and Learning

An initiative of NAI to make its rich treasure of Indian
Archival Records available to one and all at the click of a
button.

www.abhilekh-patal.in

www.abhilekh-patal.in
For the period between 11 March 2015 and 4 September
2016 :
14,781 users from 123 countries have visited the
website.
142,939 pages have been viewed on the website
3,224 users have registered on the website.
Average Time spent by a user on the portal : 7 min 13
sec
Average Pages viewed per session : 5.83 pages
Total Number of Active Records on the Portal : 2,611,355

www.abhilekh-patal.in

The Abhilekh-Patal has been conceived in Four up-scalable modules,

viz.:

National Archives of India: Integrating all reference media of the NAI

Headquarters, and that of its Regional Office and Record Centres.

State Archives and other archival institutions in India: These will

include grantee institutions to whom financial assistance is given for
digitization of their archival collections, as well other dedicated portals
containing archival material (e.g. www.gandhiheritageportal.org; and
www.DrAmbedkarwritings.gov.in (proposed).
Archival Repositories Abroad: These will include archival repositories
(e.g. British Library, National Archives (UK), Bibliotheque Nationale (Paris),
National Archives and Records Administration (USA) etc.) that house
archival material of Indian interest.
Museums collections in India and Abroad: Artefacts and other
museum collection linking the archival collections (e.g. records of Tipu
Sultans struggle with the British in the NAI and Tipus Tiger (a
mechanical toy depicting a tiger devouring a British soldier) in the Victoria
and Albert Museum, London).

ABHILEKH-PATAL : UPSCALING MODULE

INTEGRATION OF THE LEGACY DATA
DATA SHARING FRAMEWORK
SEARCH ENGINE OPTIMIZATION
SOCIAL MEDIA INTEGRATION
IOS & ANDROID BASED MOBILE APP
MODULE
VIRTUAL EXHIBITION MODULE

Comprehensive scheme for Conservation,

Preparation of Reference Media,
Digitization and Microfilming of Records
at National Archives of India (2017-2021)

NATIONAL ARCHIVES OF INDIA

AIM
Digitally Integrated NAI

GOAL
To Make NAI a world class State-of-the-Art
KNOWLEDGE CENTRE

Dr Sanjay Garg
Deputy Director
National Archives of India
New Delhi
INDIA
Email: ddg.nai@archives.gov.in