School Forms: A Refresher: By: Elenita C. Mogueis

School Forms: A Refresher
By: Elenita C. Mogueis
Objectives:
1. Refresh teachers knowledge on accomplishing school
forms
2. Update teachers with the changes on accomplishing school
forms
Expected outcomes:
1. Accomplish given school forms correctly
What are the common school form

that we accomplish in the school?
School Register ( Form 1 )
Teachers Monthly Report on Enrolment
and Attendance ( Form 2 )
Report on Promotion ( Form 18-E )
Elementary School Permanent Record
( Form 137-E )
Pupils Report Card ( Form 138-E )
Form 1 - School Register

should have been accomplished by July
2013 (every school year )
transfer in/ late enrollees should be
written after the last entry and will not be
included in the alphabetical order.
Monthly attendance should be
accomplished regularly.
13.0
13.75

Age for June (opening) should be
referred to the reference table at the
back of the form 1
Care should be taken in using the table
for determining ages.
Require the pupils/ parents for a copy of
their birth certificate for the correct
birthdate
A REFERENCE TABLE FOR DETERMINING AGES

AS OF JULY 1
YEAR OF BIRTH
MONTH OF BIRTH
2013
2014
2015
2016
JAN.
FEB.
MAR.
APR.
MAY
JUN
JUL.
AUG.
SEP.
OCT.
NOV.
DEC.
2008
2009
2010
2011
5.5
5.5
5.5
4.5
4.5
4.5
2007
2008
2009
2010
6.5
6.5
6.5
5.5
5.5
5.5
2006
2007
2008
2009
7.5
7.5
7.5
6.5
6.5
6.5
2005
2006
2007
2008
8.5
8.5
8.5
7.5
7.5
7.5
2004
2005
2006
2007
9.5
9.5
9.5
8.5
8.5
8.5
2003
2004
2005
2006
10.5
10.5
10.5
10
10
10
10
10
10
9.5
9.5
9.5
2002
2003
2004
2005
11.5
11.5
11.5
11
11
11
11
11
11
10.5
10.5
10.5
2001
2002
2003
2004
12.5
12.5
12.5
12
12
12
12
12
12
11.5
11.5
11.5
2000
2001
2002
2003
13.5
13.5
13.5
13
13
13
13
13
13
12.5
12.5
12.5
1999
2000
2001
2002
14.5
14.5
14.5
14
14
14
14
14
14
13.5
13.5
13.5
1998
1999
2000
2001
15.5
15.5
15.5
15
15
15
15
15
15
14.5
14.5
14.5
1997
1998
1999
2000
16.5
16.5
16.5
16
16
16
16
16
16
15.5
15.5
15.5
1996
1997
1998
1999
17.5
17.5
17.5
17
17
17
17
17
17
16.5
16.5
16.5
1995
1996
1997
1998
18.5
18.5
18.5
18
18
18
18
18
18
17.5
17.5
17.5
1994
1995
1996
1997
19.5
19.5
19.5
19
19
19
19
19
19
18.5
18.5
18.5
1993
1994
1995
1996
20.5
20.5
20.5
20
20
20
20
20
20
19.5
19.5
19.5
1992
1993
1994
1995
21.5
21.5
21.5
21
21
21
21
21
21
20.5
20.5
20.5
1991
1992
1993
1994
22.5
22.5
22.5
22
22
22
22
22
22
21.5
21.5
21.5
1990
1991
1992
1993
23.5
23.5
23.5
23
23
23
23
23
23
22.5
22.5
22.5
1989
1990
1991
1992
24.5
24.5
24.5
24
24
24
24
24
24
23.5
23.5
23.5
ecm

Total enrolment for the year to date is
your annual enrolment ( July )
Total enrolment for month to date is your
latest monthly enrolment including the
transferees in / excluding the transferred
out / dropped out
Daily attendance should be filled up
regularly

Total number of attendance number of
absences

Fill up the Total enrolment for the year to date
Fill up the enrolment for the month to date
Attendance :
enrolment x number of days number of
absences ( for the month )
Example:
19 pupils x 21 days - 7 absences = 392
Form 2 Teacher Monthly Report of

Enrolment
and
Attendance
Form 1 and
Form 2 are
sisters.
Form 2 Teacher Monthly Report of

Enrolment and Attendance
Average Attendance:
Add the total column under Daily Attendance and divide with
the total number of session/ days for the month.
Percentage of Attendance: Average attendance x 100 / monthly
enrolment
Percentage of Enrolment: Monthly enrolment x 100 / Yearly
enrolment
Monthly Enrolment Report
Teacher:
Month
Monthly Enrolment
Transferees IN
Transfer OUT
Drop Out
Late Enrollees
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
June
28
19
47
28
19
47
July
28
19
47
28
19
47
August
28
19
47
28
20
48
September
28
19
47
28
20
48
October
28
19
47
28
20
48
November
28
19
47
December
28
19
47
January
28
19
47
February
28
19
47
March
28
19
47
Yearly Enrolment
Report on Promotion / Elementary School

Permanent Record
( Form 137-E )/ Pupils Report Card ( Form
138-E )
Correctness of Pupils Information Data
names, birthday, birth place, name of parents
Avoid erasures especially on Permanent
Record (Form 137-E) and Report Card (Form
138-E).
Attach a certified copy of birth certificate to
the Permanent Record (Form 137-E)
All Forms should tally with each other.
Remember:
Experience is a hard teacher
because she gives the test
first, the lesson afterward.
Thank
You for
Listeni
ng!

School Forms: A Refresher: By: Elenita C. Mogueis

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

School Forms: A Refresher: By: Elenita C. Mogueis

Uploaded by

Copyright:

Available Formats

School Forms: A Refresher

By: Elenita C. Mogueis

What are the common school form

Form 1 - School Register

Form 1 - School Register

A REFERENCE TABLE FOR DETERMINING AGES

Form 1 - School Register

Form 1 - School Register

Form 1 - School Register

Form 2 Teacher Monthly Report of

Form 2 Teacher Monthly Report of

Monthly Enrolment Report

Report on Promotion / Elementary School

You might also like