Professional Documents
Culture Documents
HR Audits: by Robin Bullock PHR Conducting A Successful Audit
HR Audits: by Robin Bullock PHR Conducting A Successful Audit
HR Audits: by Robin Bullock PHR Conducting A Successful Audit
Procedures Strategic
Policies Functional
Practices Best
Practices
Compliance
Who & When - HR Audit?
HR Team and/ or Outside Contractor
Field offices and other locations
When do an audit?
Before year end Add this to your HR Review
Semi-Annually
Starting an HR Department
New to job or company
If one has never been done
Procedures - Examples
Recruiting & Job posting Where, when, how, and who?
Job Descriptions Analysis Last update, developed
reflecting organizational structure, added positions
Compensation Structure
Benefit Updates
Reviews
Succession Planning
Employee Handbook
Employee Communication
Communication to Employees
Personnel Files
What to check
Employment/Orientation Records
1. Application or resume (keep in medical/confidential file if it has
protected information on it)
2. Offer letter
3. Confidentiality/ non-compete agreement
4. Handbook acknowledgement (latest revision
date_____________)
5. Drug testing policy acknowledgment
6. Drug testing consent form
7. Background check consent form
Personnel Files
What to check
Performance Records
Performance evaluation forms
Self evaluations
Relevant disciplinary warnings and performance
improvement plans
Training Records
_________________ Required training/certification
_________________ Required training/certification
General new-hire safety training checklist or
acknowledgment
________ safety training
Sexual harassment training acknowledgement
Personnel Files
What to remove?
Remove the following types of documents from employee personnel
files:
I-9s and any copies of identification
Investigation notes and reports
Any drug test or background check results
Payroll records containing SSNs or other protected information,
including W-4s and garnishments
Medical or confidential records, including anything that has
protected information such as a date of birth, medical information,
marital status, religious beliefs, etc. including:
o Benefit enrollment forms for current year, beneficiary forms,
benefit claims
o Leave of absence documentation (FMLA and non-FMLA),
disability or WC documentation
Summary of Audits
Determine what type of audit
Determine who will be involved
Set Dates to complete that are realistic
Add the audit to your review
Share the process and communicate the
findings
Keep a record of dates and outcomes
Questions and Answers
Thank you!
Robin Bullock
Slides
President@shrmjax.org