Securing Project Quality

via the Prince 2

Methodology
Dr. David G. Owen
Prince 2 Practitioner;
Managing Successful Programmes (MSP)
Practitioner
 Missing Groups
Paul Berry
Chengkai Guan
Ez Khwealid
Manuel Kunene
Chaoyi Li
Yang Li
Zixuan Li
Bridget Mologe
Philippa Robertson
Shuo Tian
Junhao Wang
Sharna-Marie Woods
Wentao Wu
Tong Xu
Xiang Yin
Overview of PM teaching schedule
Wk Date and Time Room Topic
1 30/1 (15:00- BGB 006 Introduction to Project Management and
17:00) Project Lifecycles
2 6/2 (15:00-17:00) BGB 006 Project Option Selection and Business Case
3 13/2 (15:00- BGB 006 PBS and Quality Management
17:00)
4 20/2 (15:00- BGB 006 WBS and Activity Lists
17:00)
5 27/2 (15:00- BGB 006 Network Analysis
17:00)
6 6/3 (16:00-18:00) RLB LT2 Stakeholder Analysis and Management
7 13/3 (16:00- RLB LT2 Project Risk Management
18:00)
8 20/3 (09:00- No Lecture Project Surgeries
11:00)
9 27/3 (14:00- CKY 401 No lectures this week - Group presentations
18:00) instead
28/3 (09:00- CKY 412
13:00)
29/3 (14:00- CKY 412
Learning Outcomes
Appreciate the main aspects of the Prince 2
Methodology
Understand how to construct a Product Breakdown
Structure (PBS) and its relationship with a WBS.
Understand how Prince 2 attempts to secure project
quality via:
A Project Product Description
Customers Quality Expectations
Acceptance Criteria
Product Descriptions for each main product of the
PBS
Quality Criteria and Tolerances
Quality Methods
Quality Responsibilities
 Main Project Management
standards, BOKs and
methodologies
Methodologies BoKs Standards
UK Office of US Project UK BS 6079-2
Government Management
Commerce (OGC) Institute (PMI)
-PRINCE2 PMBOK

Agile UK Association of
Project Managers
(APM) APMBOK
 The PRINCE2 Principles
Business Justification A Prince2 project must have continued the business
justification
Defined Roles and A Prince2 project must have defined and agreed roles and
Responsibilities responsibilities, with an organisation structure that
engages the business, user and supplier stakeholder
interests
Product Focus A Prince2 project must focus on products and their quality

Managed by Stages A Prince2 project must be planned, baselined, monitored

and controlled on a stage by stage basis.
Management by A Prince2 project has defined the tolerances for each
Exception project objective. It is only if these tolerances are forecast
to be exceeded are they referred up to the next
management layer for a decision.
Tailoring A Prince2 project must apply the method in a way that is
scaled and tailored to suit the projects environment,
complexity, importance and risk.

Learning from A Prince2 project must learn lessons from experience

Experience
Prince 2 Processes
 Prince 2 Quality Approach
Project
Get Customers Quality Expectations
Product Convert into Quantitative Acceptance Criteria
Description
(PPD)
Planning
Quality

Generate a list of all the main products of the project

PBS

Done for each of the main products of the PBS

Product Gives Quality Criteria and Tolerances
Description
(PD) Gives Quality Methods and Quality Responsibilities
Contr

For each product, lists the quality tests and approvals for each quality
Quali

Quality
criteria
ty

ol

Register Gets input data on tests from each product description

 Customers Quality
Expectations
Key client
stakeholder

Key Users
stakeholder
 Group Exercise (10 mins)
Your module leader has asked you to
plan a project to secure a senior
project manager from the High
Speed 2 train project to come to
Plymouth University as a guest
speaker in Semester 3.
Prepare a project product description
(PPD) for this project
 Prince 2 Quality Approach
Project
Get Customers Quality Expectations
Product Convert into Quantitative Acceptance Criteria
Description
(PPD)
Planning
Quality

Generate a list of all the main products of the project

PBS

Done for each of the main products of the PBS

Product Gives Quality Criteria and Tolerances
Description
(PD) Gives Quality Methods and Quality Responsibilities
Contr

For each product, lists the quality tests and approvals for each quality
Quali

Quality
criteria
ty

ol

Register Gets input data on tests from each product description

 Unit Context
Methodologies (e.g. PMBok and
Prince2)

Define Design (Plan) Deliver Develop

Stakeholder WBS
PBS
(Execute) (Review)
Analysis PBS Checklists End Project
Weighted Score Network & Critical Issue/Risk Logs Review
Decision-Making Path Analysis Earned Value Lessons Learnt
Tool PERT Benefits
Business Case Shortening Project Realisation
Project Brief Duration
Resource Analysis
Risk Management
Cost Estimation
Project Plan

Introductions to Unit and PM

General Theory Concepts (e.g.
 Project Planning: A
Roadmap
Develop project charter done in the Define Stage
Detail work breakdown structure (WBS) (outline established in
Define stage) to establish project scope
Do product breakdown structure (PBS) to establish project
deliverables and their quality requirements
Analyze sequencing relationships of activities established by WBS
Estimate normal activity durations
Perform network calculations and validate/revise initial schedule
Perform network calculations when activity/times are uncertain
(PERT)
Perform time-cost tradeoff analysis
Load resources to activities and resolve any resource/workload
imbalances
Analyze schedule risk
Develop budget and cash flow plan based on analysis of direct and
indirect costs
Summarise via a project plan (Prince 2s Project Initiation
 PBS
The work to be completed
What products needs to be used
by, or produced by the project
What are the main products
associated with this STO704 class?
 Comparing the PBS with
WBS
Redecoratin
g a Room

WBS Prepare
Re-carpet
Room for Paint Walls
floor
Decoration

The
Redecorated
Room
PBS The Room as The Re-
The Painted
Prepared for carpeted
Walls
Decoration floor
 Reminder

WBS Work
Breakdown
vs Structure
WBS PBS
PBS Product
Breakdown
Structure
Activity Product

What needs
The work to to be used
be by, or
completed produced
by the
project
Completion
Quality and
time WBS is activity
specificatio
ns focused whereas PBS
allows a focus on what
needs to be produced
and the quality of the
finished article which
is required
 A rather simplistic view of a PBS
diagram for an aeroplane. Clearly in
this case the aeroplane's diagram
should have much more complexity,
but it serves as a simple introductory
example.
Aeroplane

Wings Fuselage

Landing Cabin Control

Engines
Gear Furnishing System
 Case 30 minutes

Study
Leaning outcome: 1
Task
Part 1 of 3

Building a PBS

You have been asked to organise the Annual Nursing

Board conference in Coventry, which is designed to
bring together members of the Midlands nursing
profession. The following elements have been identified
as the outline of the task:

The conference will be for 80 to 100 delegates.

Date and Subject Matter are pre-set
Focus is on informing on recent developments in
professional procedures and standards.
 Case 30 minutes

Study
Leaning outcome: 1
Task
Part 2 of 3

Draw the first two levels (Level 0 and Level 1) of a PBS

structure for the conference given the following Project
Tasks:

Identify a venue.
Check availability, facilities and price before booking.
Identify and book suitable speakers.
Create detailed agenda and program.
Issue press release based on agreed programme.
Send notice to mailing list for association.
Produce 100 delegate hand outs containing
Printed agenda covering agreed programme
Copies of speaker slides and notes
Feedback form for attendees.
Update attendance list based on responses from delegates.
Recruit staff.
 A possible solution

LEVEL 0 Conferenc
e

LEVEL 1
7
5 6 Previous
2.Attende 3 conferenc
1. Venue 4 Publicity Delegate Conferenc e lessons
es Speakers
Handouts e Logistics and
materials

Note that the Level 1 Elements are all classification Groups and are not Products
themselves.
Did you remember to include (7) it is important to consider lessons learnt and this is
an annual conference.
Now, please convert the tasks from the previous page to
products and organise them as Level 2 activities under the
appropriate Level 1 box.
 LEVEL 0

Conference PBS Final

LEVEL 1
LEVEL 0

LEVEL 1
LEVEL 2

LEVEL 2
 Prince 2 Quality Approach
Project
Get Customers Quality Expectations
Product Convert into Quantitative Acceptance Criteria
Description
(PPD)
Planning
Quality

Generate a list of all the main products of the project

PBS

Done for each of the main products of the PBS

Product Gives Quality Criteria and Tolerances
Description
(PD) Gives Quality Methods and Quality Responsibilities
Contr

For each product, lists the quality tests and approvals for each quality
Quali

Quality
criteria
ty

ol

Register Gets input data on tests from each product description

 The PBS and Quality
For each identified actual product on the PBS, Prince2
requires that a product description is written.

These descriptions are a vital checklist to be used at a

quality check of the related products and should contain:
The purpose of the product;
The composition of the product;
The products from which it may be derived;
Any standards for format and presentation;
The quality criteria to be applied to the product;
(these need to be measurable)
The quality verification method to be used.
NOT Required
NOT Required
Quality
Examiner
 Group Task
Suppose that you were contracted to prepare the
wedding invitations for a high profile celebrity
couple such as Daniel Craig and Angelina Jolie.
1. What would be the composition of your total
product package?
2. What quality criteria would you suggest for the
product? (these need to be measurable)
3. What method/s would you use to verify the
quality of the product against each of the
identified criteria?
4. What are the advantages and disadvantages of
using PBS as a planning tool?
 Prince 2 Quality Approach
Project
Get Customers Quality Expectations
Product Convert into Quantitative Acceptance Criteria
Description
(PPD)
Planning
Quality

Generate a list of all the main products of the project

PBS

Done for each of the main products of the PBS

Product Gives Quality Criteria and Tolerances
Description
(PD) Gives Quality Methods and Quality Responsibilities
Contr

For each product, lists the quality tests and approvals for each quality
Quali

Quality
criteria
ty

ol

Register Gets input data on tests from each product description

Part of Water Pump Product
Description
Quality Quality Quality
Criteria Methods Examiner
Flow Flow Meter John
Performance Test
Leaks Bubble Test Rita
Integrity Lining R&D
Inspection
Test

Quality Register
Produc Quality Quality Exa Revi
t Test Method mine ew
s r(s) Date
Water Flow Flowmet John 14
Pump Performan er Feb
ce Test
Water Leaks Bubble Rita 20
Pump Test Mar
Water Integrity Lining R&D 21
Pump Inspecti Mar
on
Test
 Quality Register
A diary of the quality events planned and
undertaken, e.g. reviews, inspections, testing,
and audits.
As the project progresses and records of quality
activities are received, the Quality Register is
updated to reflect the actual results from the
Quality Product ID Product Quality Test Quality Exami Review Approval Results
Activity ID Methods ner(s) Date Date
quality activities
1 121 Test Accuracy Inspection John, 14 feb 28 feb pass
Plan Rita

2 124 Water Performance Flowmeter John 20 mar n/a Fail

Pump Test

3 124 Water Maintenance Lining Rita 21 mar 27 mar Pass

Pump Inspection
Test
. . .

. . .

9 124 Water Performance Flowmeter John 14 jun 21 jun

Pump Test
 Prince 2 Quality Approach
Project
Get Customers Quality Expectations
Product Convert into Quantitative Acceptance Criteria
Description
(PPD)
Planning
Quality

Generate a list of all the main products of the project

PBS

Done for each of the main products of the PBS

Product Gives Quality Criteria and Tolerances
Description
(PD) Gives Quality Methods and Quality Responsibilities
Contr

For each product, lists the quality tests and approvals for each quality
Quali

Quality
criteria
ty

ol

Register Gets input data on tests from each product description

 Evaluation of Mondays missing students ~10mins

Name Notes Yes No Ma

ybe

Paul Berry

Chengkai Guan

Ez Khwealid

Manuel Kunene

Chaoyi Li

Yang Li

Zixuan Li

Your Name and Student ID:

 Evaluation of Mondays missing students ~10mins
Name Notes Yes No Ma
ybe

Bridget Mologe

Philippa Robertson

Shuo Tian

Junhao Wang
Sharna-Marie
Woods

Wentao Wu

Tong Xu

Xian Yin

Your Name and Student ID: