Professional Documents
Culture Documents
Postal Petty Officer Course
Postal Petty Officer Course
COURSE
NAVSUP FLEET LOGISTICS CENTER
04 September 2009 1
Enabling Objectives
4.10
COMPLY with Postal Operations
procedures in accordance with United
States Postal Service Procedures,
COMNAVSURFORINST 4400.1, DoD
4525.6M and Naval Supply Procedures
Manual, NAVSUP P-485.
Course Overview
Unit 1: Responsibilities, Qualifications & Designations
Unit 2: Postal Security
Unit 3: Basic Window Operations
Unit 4: Mail Orderly Program
Unit 5: AMPS and PTS
Unit 6: Processing, Transportation and Dispatch
Unit 7: Mail Routing Instruction
Unit 8: Domestic Mail
Unit 9: International Mail
Unit 10: Registered Mail
Unit 11: Directory Mail
Unit 12: Claims and Inquiries
Unit 13: Postal Offenses
3
Required Pubs and
Directives
QUALIFICATIONS
DESIGNATIONS
RESPONSIBILITIES
Commanding Officer
Customs procedures
Mail orderly system
Qualifications
Designated as PPO/APPO via DD-2257
SH/LS E-5 or above
Waiver can be approved for E-4 by TYCOM
US Citizen
Valid Drivers License
Eligible for SECRET Clearance
PPO JQR completed within 60 days of
OJT
IDPC Course (NEC 3001)
Postal Petty Officer -PPO
Qualifications (cont)
Have no conviction of crime involving
theft or turpitude
No disciplinary actions reflecting
unfavorable doubt on individual integrity
NOT previously relieved from postal
duties
Have NO permanent physical restrictions
prohibiting prolonged standing, walking,
or lifting of weights up to 70lbs.
Postal Petty Officer -PPO
DESIGNATION
Identify a relief at least 90 days in advance
of turnover. Review ESR prior to
designation.
23SEP07
OPNAV 5112/1 (back)
Offenses Against the Mail Statement
23SEP07 23SEP07
DD Form 2257 (PPO/APPO)
Commanding Officer
signature or Postal Officer if a
by direction letter is on file
COPE/Temporary
DD Form 2257
Fill out form when the
COPE is gone for more
than 5 consecutive
working days but less
than 31 total days
Commanding Officer
signature or Postal
Officer if a by direction
letter is on file
DD Form 285
23 Sep 2007
X MLM
X MLM
Commanding Officer
Signature and intials Joey B. Lickmstamps, SK2,
USN
UNIT 2
POSTAL SECURITY
POSTAL SECURITY
The Four Key Security Concerns
Ima D. Witness
LS2 I.B. ENCHARGE
Noibe N. Chargeu,
#1 2
Key Receipt
Amount (Written Out) Amount (In Numbers)
WHAT DO I DO?
Stay Calm
CUSTOMER SERVICE
IMPORTANT SAFETY
NOTES
SETTING UP EQUIPMENT
PART ONE: Postage Meter
PART TWO: Keyboard
PART THREE: Scale
BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
Connect the Power Cord
B700/N900 Installation
Instructions
,
BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
INSTALLING POSTAGE METER RIBBON
BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
DAILY POSTAGE METER OPERATIONS
UNLOCKING THE POSTAGE METER
10. If your meter has been used or turned off prior to receiving the
combination, you will have to follow steps 1-9 again to get to the
ENTER COMBINATION screen. The machine will give you the
same access code as before.
11. Enter the Combination number provided by the PFO.
12. After you have entered the Combination number press the
Enter key on the meter.
13. If the refill is successful, the display briefly shows Refill OK
and then the $Avail = New dollar amount 2000.00. E-mail the
Postal Finance Officer when you have successfully completed the
reset.
14. If the refill was not successful the display will show Failed
for 2 seconds and then Insuf Funds.
*If this happens contact the Postal Finance Officer via e-mail
immediately.
BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
REFILLING THE POSTAGE METER
BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
POSTAL PETTY OFFICER WEEKLY ONLINE
1412 REPORTING INSTRUCTIONS:
Inventory
date and
balance on
hand
POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Prepare PS Form 7380 for submitting a
Supply Requisition
POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Receiving Postal Supplies via PS 4686-A
Update your PS 1586 (inventory log)
POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Order Rubber Stamps on PS Form 1567
Order Slide Labels on PS Form 1578-B
X MLM
X MLM
Delivery Confirmation
Insured - Less than $200.00
Registered Mail
Certified Mail
Insured over $200.00
Signature Confirmation
Return Receipt for Merchandise
GBS tags
Product Tracking
Service (PTS)
Processing, Transportation,
& Dispatch
Checking Pouches/Sacks
Irregularity Report
20100915
20100915
Check for:
- Correct postage
- Insufficient postage
- No postage
Example of Properly
Stacked Letters
Bundling Letter Mail
Sandra Washington
509TH PSB, Unit
11502
N
4
o
APO AP 96224
M
or
e
Th
an
4
Th
ic
k
DISPATCHING MAIL BAGS
-FirstClass/Priority Mail
is dispatched using
orange nylon pouch or
clear canvas sack.
Airlift
Sealift
Land Transportation
Modes of Transportation
U.S. Commercial Air Carriers
TheInterservice
Postal School
DOMESTIC MAIL
PARCEL POST / SAM
Non-MachinableRules
AG3 Smith P 15.03
USS Johnson FFG-23
FPO AP 966XX-0034
T 15.03
Length exceeds 34 inches
Height exceeds 17 inches
Width exceeds 17 inches
SAM
Example:
Mr. Charles G. Jones
809 E Main Street
MIAMI, FL 33010
(34)X(17.5)X(17)
=
Non-machinable
20 Pound Rule
Less than 20 lbs and
more than 84 Length and Girth
to apply
DOMESTIC PAL MAIL
Provides air transportation PARCEL AIR LIFT (PAL)
of parcels within space-
available limits to or from SHCM Joe Jackson
SUPPLY/S-3
P 10.00
PAL 2.15
PAL
Customer pays SAM
postage and the additional Edna Jackson
113 Loving Ln.
Virginia Beach, VA 23456
PS Form 3811
Returned Receipt
DOMESTIC MAIL
Canceling Stamps and Ballot Material:
--All mail, including balloting material and mail with postage and
fees paid indicia, and regular postage stamps must be cancelled
with the killer bar
P 4.95
-Most secure
accountable method
FC1 JOE DELGADO R 13.10
CS / CF RR 2.30
USS Underway (CG 999) T 20.35
FPO AE 095XX-1111
RETURN RECEIPT
REQUESTED John Doe
-Must be mailed First
Class or Priority Rate
Route 3, BOX 285
Jefferson City KS 66504
2.30
Accountable Mail)
200.00
PAPER TAPE
John Doe
Route 3, Box 20
Jefferson City, KS 66504
DOMESTIC MAIL / CERTIFIED
-Provides customer with mailing receipt and a
delivery record at the office/place of delivery
RESTRICTED DELIVERY
RETURN RECEIPT
REQUESTED Kathy Lyons 4 .95
18 Madison Avenue
PHILADEPHIA PA 19153 2.80
4.50
CSC Terry Lyons P .44
C 2.80
USS NEVERSAIL DDG 00 14.55
T 3.24
FPO AE 095XX-1111
Kathy Lyons
18 Madison Avenue
PHILADELPHIA PA 19153
Kathy Lyons
18 Madison Avenue
PHILADEPHIA PA 19153
DOMESTIC MAIL / INSURED
COOKEVILLE, TN 38501
X X
4.95 4.95
1.75 $50.00 5.70 $350.00
4.50
2.30
6.70 17.45
RETURN RECEIPT
Marie Boyd REQUESTED RESTRICTED DELIVERY
1315 Davis Avenue Marie Boyd
COOKVILLE TN 385 1315 Davis Avenue
COOKVILLE TN 385
DOMESTIC MAIL / EXTRA SERVICE
Front
1 3
Tom Goodson
123 46th Street
INDIANAPOLIS IN 46226
X
2 X
VB 044634713US
4
Back
1
LS2 Mary Doe
USS UNDERWAY
FPO AP 96665-1000
DOMESTIC MAIL / EXTRA SERVICE
Restricted Delivery
PS FORM 2976
PS FORM 2976-A
UNIT 9
INTERNATIONAL MAIL
INTERNATIONAL MAIL
INTERNATIONAL MAIL MANUAL (IMM)
WORLD MAP
INSURED
REGISTERED
RETURN RECEIPT
RESTRICTED DELIVERY
INTERNATIONAL MAIL
International Mail Checklist for Extra Services
TYPE AVAILABILITY ENDORSEMENT FORM/LABELS APDS
Bold V, value in
PRIORITY MAIL INTL U.S. Dollars & SDR
INSURED (see ICL for more value in upper right PS FORM 2976-A & E All seams and flaps
information) corner of customs
form
Used with
REGISTERED or
A.R. or on off
RETURN RECEIPT INSURED service PS FORM 2865
Avis de Reception edges of receipt
(see ICL for more
information)
- Only used with First Class Mail International and Priority Mail
International Flat Rate Envelopes
- Indemnity is included with service, regardless of value
- Label 200 placed in lower left corner of address side
- If Return Receipt is used, place on off edges
- Use PS Form 2976
- APDS all intersecting seams/flaps and postage
INTERNATIONAL MAIL
INSURED MAIL
- Available only for Priority Mail International
- Consult Individual Country Listing in the IMM for max
(Coverage allowed as it will vary depending on country
of delivery)
- No form is used compute fee and varies by ICL
- PS Form 2976-A & 2976-E used
- Include SDR value with value in U.S. dollars, and a bold
distinct V in the appropriate block (upper right
corner of 2976-A)
SGT James P. Collins
3/40 POSTAL CO
UNIT 21328, BOX 1
$30.40
APO AE 0903
X $125.00 V
FPO AE 09227 CURRENT DATE
23rd ENGR BN
FPO AE 09227
Front Back
Place APDS imprint 1/2 on & 1/2 off PS Form 2865
Include article number on receipt
INTERNATIONAL MAIL
AIR
x
DATE
---- ----
184 1 of 1 ---- 68193240
FPO AE 09500
184
----
RA 912 237 650 US FPO AE 09527
----
----
----
68193240
X
Notice/Reminder/Receipt
VA 269 195 260 US
X X David Solarino
MR1 DAVID SOLARINO
ENG / R DIV
MR1 DAVID SOLARINO
ENG / R DIV
MIKE HENDERSON, PC1, USN 12 JUN 07
OFFICIAL MAIL
OPNAV 5218.7
14 Jul 10
LS1 DAVID SOLARINO 5
NEPDTC
RA 912 237 650 US ATTN: PROFILE
ASSESSMENTS
BLDG 41 STE 211
PENSACOLA FL 33611-
2123
184
RA 912 237 650 FPO AE 09500
----
RB 826 443 793 US
RR 732 901 685 US MISSEN ----
----
RR 777 923 472 US MISSEN ----
RB 402 372 963 US 68193240
RA 223 567 987 US
R 981277641
RR 723 952 601 US
RR 901 246 785 US
Slide Label
FLIGHT TAG
NGU
NGU
DESTINATION
NORFOLK
VIRGINIA (USA)
MLM
ytrtyryerf
WEIGHT
5.0 lbs
VIA
DISPATCHING REGISTERED MAIL
Outgoing Manifest
Once the registered mail is properly
prepared, seal numbers and OSPs requiring
dispatch will be listed on an outgoing
manifest
- Depending on mode of transportation, it will
be the responsibility of individual signing
for registered mail to verify that the articles
are correctly listed on the manifests
- Outgoing manifests are prepared in
TRIPLICATE or as many copies as required
- All registered mail must be signed for every
time it is turned over. MAKE SURE YOU
GET A SIGNATURE EACH TIME YOU
DISPATCH.
OPNAV 5110/9
(outgoing manifest)
MAIL MANIFEST
FROM TO MODE DATE
AIR
x
USS NEVERSAIL (DDG 999) FMC SIGONELLA H to H
1 ITEMS ON HAND AT START OF PERIOD 0 9 ITEMS DELIVERED ON PS FORMS 3849 AND 3883 4
3 ITEMS LISTED ON INSIDE BILLS (PS FORM 3854) 3 11 ITEMS LISTED ON OUTGOING MANIFESTS 0
PART II - REMARKS
NO BUSINESS CONDUCTED 20-22 SEP.
LS1
D
Division
C
Signature
DIRECTORY
FILES
A - D Dependants
DIRECTORY MAIL
Detaching Service Members
LS1
ESTIMATED DATE
OF ARRIVAL
DIRECTORY MAIL
Purging Directory Cards:
Hold Mail
DIRECTORY MAIL
Members Due to Arrive
BILL SMITH
123 TECAN ST Sender & Addressee
VACAVILLE CA 95688 same last name is an
indication that the
individual is expected
to arrive
U/A AS OF 03 JUN 11
UNAUTHORIZED ABSENCE
Mail Loss/Rifling
https://www.usps.com/postalinspectors/mailthft/default.htm
CLAIMS AND INQUIRIES
PS Form 1000 (Domestic or International
Claim)
International Services
Types of Service No sooner than No later than
YES!
POSTAL OFFENSE
DEFINITIONS
*Do not remove any mail from Post Office for any
reason other than the issue of mail or forwarding
per USPS guidelines.
Daily/Weekly Checklist
Performed daily/weekly by the Postal Officer