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Directorate General OF Supplies & Disposals
Directorate General OF Supplies & Disposals
OF
SUPPLIES & DISPOSALS
E-PROCUREMENT EXPERIENCE
Background - Organization
DGS&D - Central Purchase Organization of Govt of India
Headquartered at New Delhi with three regional purchase
offices in Metros and 27 QA offices in major industrial towns
Purchase directorates organized commodity wise to facilitate
maintenance of data, market intelligence, technological
advancement in products and processes
Quality Assurance offices located near users and industry to
facilitate quick response
Technical and multi-disciplinary workforce including two Group
A engineering services recruited thru UPSC
ISS (purchase) officers posted in other ministries to assist in
procurement of exclusive items
Background Role
E-Inspection / Supply
E-Payments
Supply Order
Bill submission
Inspection
Processing
Dispatch Details
Payments
Receipt Details
Debit Adjustments
Status
Complaints
DGS&D Website (http://www.dgsnd.gov.in)
A comprehensive DGS&D website facilitates
A single access point for DGS&D officers, suppliers and
customers
Downloading of DGS&D Manual, forms, conditions of
contract, circulars
Notices, agenda and minutes of the Consultative
Meetings
Suppliers registration
Download of summary and full text of Parallel Rate
Contracts
Creation and Hosting of
Tender enquiries & tender notices and corrigenda
Rate contracts,
Technical specifications.
DGS&D Website (http://www.dgsnd.gov.in)
Provides access to Indentor's page and Vendors page
for the following activities
Indentors Page-
Online placement of supply orders
Entering Receipt Particulars of stores
Intimation regarding shortages/quality
Suggestions for bringing new items on RC
Vendors page
Online submission of Registration application
Online inspection call
Entering dispatch particulars
Online submission of Bills
Suggestions for bringing new items on RC
ALLOCATION OF FUNDS
YEAR PLAN ACTUAL FUNDS
ALLOCATION ALLOCATION UTILIZED
2001-2002 65.00 35.00 18.00
TOTAL 753.04
Note: All amounts are in Rupees in lakhs
Challenges (1)
Integration of Nation wide spread of DGS&D Purchase
and QA offices
Multiple Matrices of Rate Contract as against
Single/Limited Matrix of Fixed Quantity (Ad-hoc)
Contracts
Integration of
large Govt user base including those in far flung areas
(over 6000)
Tenderers spread across the country (over 10000)
Registration of vendors (over 2600)
Management of over 2500 Contracts and 60,000
supply orders
Different Purchase Directorates have different
requirements
Challenges (2)
Adherence to GFR, DGS&D Manual, CVC
Guidelines and other Instructions issued by
Government
Interface With External Agencies like NSIC,
DGQA (Defence), BIS etc.
People and Process Change management
Technical challenges like IT Infrastructure,
Data Security, backups, etc.
e-Procurement Solution Interactive
Modules - Current Status
Store Directory Coding of All RC items Complete
Registration module Database of all registrations (over 2600)
Tender module
Tender Notices & Tender Enquiries 250+ RC cases since Jul05
Rate Contract Module 240 RC cases since Jul05 involving
over 1400 parallel RCs.
Other Parallel Rate Contracts not due for renewal placed on
database
Inspection Module
Supply order module- Lateral entry of over 6000 supply
orders
Inspection note module over 7500 inspection notes
e-Tendering
REGISTRATION SYSTEM
PURCHASE SYSTEM
INSPECTION SYSTEM
E-TENDERING
STORE DIRECTORY
MIS
PAYMENT SYSTEM
Recognition by GoI
Requirement
Improving the capacity of the system
Creating backup and security
Professional assistance in software
development
Improving computer-Officials Ratio from
present 1:4 to1:2 in next three year
Training of users and suppliers on
application software
HINDSIGHT A BETTER APPROACH
PRO MODULE
ON-LINE SUGGESTION
REGISTRATION SYSTEM
PROCESSING OF
PROCESSING OF APPLICATION
APPLICATION MISC/AMENDMENT
ALLOCATION/RECOMMENDATION
UTILITIES
REPORTS
DELETION
MONITORING
SUMMARY OF REGISTERED CASES
PROGRESS OF REGISTERED CASES
FIRM-WISE REGISTRATION
ITEM-WISE REGISTRATION
PURCHASE SYSTEM
ADMINISTRATIVE MODULE
TENDER MODULE
WORKING MODULE
MIS
REPORTS
Query
PROCESSING OF RC TENDER DECISION
REVISED TENDER
COUNTER OFFER
SCRAPPING
RC AWARD
ADVANCE RC
RC DOCUMENT
TENDER MODULE (NDP)
PROCESSING OF RC(NDP)
PURCHASE SYSTEM (Contd.-)
RATE CONTRACT RC REPORT WITH ALL AMENDMENTS
REPORT ON PERFORMANCE
PERFORMANCE DRAWAL
DRAWLS
DOCUMENTS RECEIPT
BILL SUBMISSION
PROCESSING
PAYMENTS
DEBIT ADJUSTMENTS
STORE DIRECTORY
ITEM ENTRY
PARAMETER ENTRY
MINOR ITEM
MANAGEMENT INFORMATION
SYSTEM
BANNING OF FIRMS
MAPPING OF STORE
QUERY ON RC ISSUED
TP PREPARED FOR MAJOR STORE
MIS REPORTS (RELATED TO RC)
TENDER DUE FOR OPENING
TENDER NOTICES APPROVED TODAY
TENDER NOTICES APPROVED TILL DATE
TENDER NOTICES DUE FOR OPENING DURING A PERIOD
TENDER ENQUIRIES
FILE NAME LISTING FOR UPLOADING RC DOCUMENT ON
WEBSITE
MONITORING FOR PURCHASE SYSTEM
WHAT IS A RATE CONTRACT?
Price
Registration
BIS Licence
Technical compliance
Compliance to Special &
General Terms & Conditions
Excise Duty
Sales Tax
Past Performance 3 yrs
SSI Status
Terms of Delivery
Delivery Period
Price
Registration
BIS Licence
Technical compliance
Compliance to Special &
General Terms & Conditions
Excise Duty
Sales Tax
Past Performance 3 yrs
SSI Status
Terms of Delivery
Delivery Period