J

JOB ANALYSIS O
BY: JESSA SWING DELA CRUZ B
 WHAT IS JOB?
A job may be defined as a collection
or aggregation of tasks, duties and
responsibilities which as whole, are
regarded as a regular assignment to
individual employees
 WHAT IS JOB ANALYSIS?
It is a systematic analysis of each job for the purpose of
collecting information as to what the job holder does,
under what circumstances it is performed and what
qualifications are required for doing the job.
STEPS TO CONDUCT JOB ANALYSIS

Identify the Job(s) to be analyzed.

Determine the procedures to be used (methods) in
collecting job data.
Implement the job analysis methods.
Review the data collected through Job Analysis.
Summarize and document the data collected.
J
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 USES OF JOB ANALYSIS
Human Resource Planning
Recruitment
Selection of personnel
Training and Development
Organization Audit
Job evaluation
Job Design
Performance Appraisal
Career Planning
Safety and Health
 REASONS FOR CONDUCTING
JOB ANALYSIS
Training and Development
Staffing
Compensation and Benefits
Safety and Health
Employee and Labor Relationship
 JOB ANALYSIS METHODS
Direct Observation
Interview
Questionnaires
Previous Studies
Work Diaries
ADVANTAGES OF JOB ANALYSIS

Provides with First Hand Job-Related Information

Helps in Creating Right Job-Employee Fit
Helps in Establishing Effective Hiring Strategies
Guides Trough Performance Evaluation and Appraisal Process
Helps in Analyzing Training and development Needs
Helps in Deciding Compensation and Benefits
DISADVANTAGES OF JOB ANALYSIS

Time Consuming
May Involve Personal Biasness
Source of Data is Extremely Small
Involves lots of Human Efforts
Job Analyst May Not Possess Appropriate Skills
Mental Abilities cannot be Directly Observed
 JOB DESCRIPTION

Is a written synopsis of the nature

of a job.
Sometimes referred to as job
characters
 SITUATION:

A manager asks his secretary to do

something other than her routine work and
he hears the response, Its not in my job
description But all job descriptions, the
manager reminds her, include the phrase
and any other duties that are assigned to
achieve the organizational goal.
 Rosalinda is an office secretary. Suppose
Rosalinda just finished word processing a
document and, in the absence of a
messenger, the boss asks her to kindly take
the finished document to the personnel
department. She refuses and answers back,
Im an office secretary, not a messenger.
Delivering papers isnt in my job
description.
 The inclusion of the phrase and any other
duties that are assigned to achieve the goal
does not mean that the employee becomes a
servant who can be ordered to do any job
that pops up.
It means that you can be assigned duties that
are job-related.
On the other hand, if the boss says,
Rosalinda, youre done with word
processing. Please clean the office
kitchen.
The boss is certainly out of line.
 Is a detail of competencies, education,
and experience qualifications you must
possess in order to better perform the
job.
Education and training
Competencies and skills
Work and other related experience
Personal characteristics
Attitude and values
Tangible - means you can touch them
because they are concrete. Now there are
elements in job specification that are called
Tangible elements because they are concrete,
documented and standardized, and can
therefore be read, scrutinized, and evaluated.
Tangible Elements

Education
Professional or Technical skills
Kind of work experience in your previous
employment
Seminars/trainings attended
Intangible Elements- are
values hidden in your heart,
almost invisible and non-
concrete.
Intangible Elements

Motivation
Work ethic
Personal integrity
Honesty
Management wants to hire an
applicant with positive
attitude, high intelligence,
creativity, integrity, proven
loyalty and great enthusiasm.
 Competencies highly valued by
employers
Tangibles Intangibles

Communication skills Integrity and honesty

Education values

Professional or technical skills Can be a team player

Work experience Ability to work under pressure

Seminars/training attended Initiative and self-drive

Achievements and awards Creativity and innovation

thinking