SIP

SIP 2010
2010

Preparing you for the summers…

 WHY THIS
PRESENTATION?
 First step in the corporate world (for a
minimum period of 45 Days , Max. 8 weeks)
 This report will represent you as well as this
institute

 It must be completed in a professional manner.

 It must be read along with the detailed note

circulated by the SIP Team of ISBS.
 Therefore…
• Let us make our reports more
presentable and meaningful.

• Let us make our reports more

understandable.
• Let the report speak for our scholastic
achievements at ISBS.
 What is a report?

A report is a structured written

presentation directed to interested
readers in response to some specific
purpose, aim or request.

Generally, its utility is to give an account

of something, to answer a question, or
to offer a solution to a problem.
 Characteristics of an
effective report

An effective report is
• appropriate to its purpose and audience
• accurate;
• logical;
• clear and concise;
• well organized.
 A Report
One important advantage that a report has
over other written communication is that it
follows a standardized format.

This enables readers to find and focus on

specific pieces of information.

Ensures proper storage of the data &

Information.
 Procedure for Report
Writing
The following is a suggestion as to how
you should proceed in compiling and
presenting a report. There are three
stages:
• Planning
• Writing
• Formatting, revising and proof-reading
 Stage One: Planning
1. Defining the purpose
- read the brief carefully
- make sure you know what's really being asked
2. Defining the audience
- determine your audience's level of understanding
- determine what your audience needs to know
3. Establishing parameters
- determine the scope and level of detail required
- determine the length of the report and what can be covered in
that length (geographical coverage).
4. Gathering information
- make sure the information you gather is relevant,
contemporary and factually correct
- make sure that you transcribe facts and figures correctly
5. Prepare thorough TIME TABLE
 Stage Two: Writing
Report Structure
X. Introduction
I. Title page XI. Industry / Company
II. Acknowledgements overview
III. Certificate from ISBS XII. Review of Literature/
Theoretical Background
IV. Certificate from XIII. Objectives
Company
XIV. Research Methodology
V. Executive Summary XV. Data Analysis , Results and
(Abstract) Interpretation
VI. Table of contents XVI. Conclusions
VII. List of tables XVII. Limitations of the project
XVIII. Recommendations
VIII. List of figures
XIX. Appendix
IX. Abbreviations XX. Bibliography
 Report structure (cont..)

 Format for Summer Internship

Report

 Title Sheet

 Certificate Format - ISBS &

Company
 Report structure (cont..)

Executive Summary (1-2 Pages)

 The 500 word (Max. 2 Pages) Executive Summary

(abstract) shall highlight the important features
of the SIP Report.

 The layout of the SIP Report should give a brief

chapter –wise description of the work (without
numbering).
 Report structure (cont..)
Introduction (2-3 Pages)

 What is the project ?

 Definition and purpose of the project
 Scope of the project
 Salient Contributions of the project
 Outline of the project report
 Report structure (cont..)

Industry / Company overview

(3-5 Pages)
 The Brief introduction of the industry
& various players.
 Prospects / Problems of the industry
 Product information in brief.
 Report structure (cont..)
Review of Literature/Theoretical
background (7-8 Pages)
 Review of the existing literature
1. International/ national journals,
2. Conferences,
3. books, reports,
which are related to the project.
Report structure (cont..)
Objectives (1 Page)
 Objectives of Summer Project

Research Methodology (6 -8 Pages)

 Method of research
 Type of research
 Data type
 Data Collection Tools
 Sampling plan
 Data analysis techniques
Report structure (cont..)
Data Analysis , Results &
Interpretation
 Data classification
 Data Analysis and results
 Interpretation of results

Conclusions (1 -2 Pages)
 Salient conclusions from the work
 Report structure (cont..)
Limitations of the project (1 Page)
 It includes time & money constraints, non-
response issues like break offs, non-response
to open-ended questions
Recommendations (1- 3 Pages)
 Guidelines for the implementation based on
conclusions
 Procedure for implementation
 Expected outcome from the recommendations
 Scope for future work
 Report structure (cont..)
Bibliography
 Book reference:
Oliver, N., & Wilkinson, B. 1992. The Japanization of British
Industry. Oxford, UK: Basil Blackwell.

 Journal reference:
Makino, S., & Delios, A. 1996. Local knowledge transfer
and performance. Journal of International Business Studies,
27: 905-928.

 Website:
www.iupindia.org, available online on 1st March
2008
(Do not write search engines like www.google.com)
 Guidelines

 Research Report Outline

 Guidelines for Preparation of SIP

Report (Hard copy)
RESEARCH REPORT

Important Deadlines
 Schedule – Pre Summers
Grouping of Briefing to Briefing to
Students Mentors Students – I
March February February

Briefing to Functional I/P Briefing to

Students to Students Students – II
(Mentor sessions) (1 Session) (Faculty /
March-April March-April mentors) March

Placement cell Confirmation of SIP Duration

Session offer from 1st June-31st July
April 1st week Company (45 Days -8
30th April Weeks)
 Schedule – Post Joining
Initial Information First Progress Second (Final)
Report (IRR) & Topic Report Progress Report
finalization 24th June 22nd July
10th June

1st Draft Report First Draft of

Iteration Iteration Report (Soft
(Hard Copy)+
process process Copy) + PPT
15 – 25
PPT +Internal 4 – 10
Viva I 12th -14th submission
August August
August 4th August

Submission of Final Final Hard External

draft Report (Spiral) Bound Viva-Voce
+ Viva (Guide) 27-28th submission 9th October
August September

Schedule For SIP

 MOST IMPORTANT
 Correspondence b/w Mentors & students
(Topic finalization, IRR, FPR & Final Report) to be
‘CC’ to a common mail ID.

 Subject of each mail should contain Group No.,

Roll No. & student Name (G8-45-Rakesh)

Email ID:- isbs2010sip@gmail.com

 Placement Cell requirements
• It is mandatory for the students to fill two forms before reporting to
college after completing their project – Feedback Form and Student
Data Form. (Feedback Form Format / Student Detail Format )

• Once you fill the Form, you need to take a print and then attest a
Photograph (In College Uniform) on the Student Detail Form.

• The last date to submit the forms is 16th August 2010. strict action
would be taken against the student who fail to submit the said forms
by the stipulated date.

• The student will have to get the Business card of the External Guide
and the HR of the organization.
 Performance Evaluation Form
• The client (Project External Guide) has to mark the item which most
nearly describes the candidate’s performance based on the experience
they had during his project.

• The Form has to be signed by the concerned person and should be

stamped by the company for the authentication.
Student Detail Form
• The student has to get this form filled once they complete their Summer
Internship.
• Handwritten student detail form will not be accepted.

Project Completion letter / Certificate

• Submit the project completion certificate / letter along with the other
two forms.
 Evaluation Sheets
Initial Information Report

External Evaluation Sheet

Internal Viva + PPT Evaluation Sheet

THANK YOU