Professional Documents
Culture Documents
Chapter 4 Destination and Venues
Chapter 4 Destination and Venues
Venues
EVENTS PLANNING
OBJECTIVES:
At the end of the report, the students are expected to understand the
following:
Difference Between Venue and Site
Venue or Site Requirements
Aspects of an Event
Requirements of all Event Stakeholders
Venue Information Sources
Site Inspection--- Conference, Accessibility, and Outdoor Events
Fitting Events with Audience Profile
Venue Safety
Confirm Venue or Site Arrangement
Venue and Site Selection Process
Site
-used for
outdoor spaces.
Venue
-used mainly for
built structures.
2 Main
Considerations in
Evaluating a Venue
or Site:
Functionality of the
venue.
1. Attendees/delegates/guest/spectators
2. Host organisation
3. Sponsors
4. Contractors
5. Emergency services
6. Regulatory authorities
Venue information sources:
Local/regional/state tourism
organisations
Convention and visitor bureaus.
Venue publications and directories
Destination brochures
Trade journals
Internet searches
Site Inspection---- Conference
All elements of an event need to be itemized to
ensure that even the smallest detail is given
attention.
Registration Desk
Display Screens
Staging
Data Projector
DVD Player
Remote Controls
Overhead Projector
Extra Lenses and Bulbs
Laser Pointers
Projection Screens
Projector Trolleys
Whiteboards
Flip Charts
Lecterns
Speakers
Audio Equipment
Laptop with Presentation Software
Site Inspection---- Accessibility
The Western Australian Disability Services Commission provides
a checklist for creating accessible events which covers invitations
and promotional materials, external access, internal access,
communication and function space requirements.
Way-finding
Transport
Parking
Footpaths
Ramps
Stairways
Lifts
Surfaces and Finishes
Public Transport
Power Supply
Portable Water
Sanitation
Fit with Audience Profile
-An overriding consideration in the choice of an event
venue is the fit with audience needs.
7. Coordinate multiple
2. Compare
site or venue 10. Gain appropriate
environment and
selections when approval and confirm
services offered with
required in a logical agreements.
event specifications
manner.
5. Identify risk
4. Negotiate and liaise management issues
with venue and site associated with
personnel specific venues and
sites
Confirm Venue or Site
Arrangements:
- On completion of the investigative and evaluation phase,
and with approval from stakeholders for a site or venue,
arrangements must be confirmed in writing with the venue
provider.
1. U.S.A
1. Paris
2. Germany 2. Vienna
3. Spain 3. Barcelona
4. France 4. Singapore
5. United Kingdom
5. Berlin
6. Italy
7. Brazil
Philippines rank as 44th in ASEAN
8. Japan countries as choice for meetings
9. Canada destination based on the number of
10. The Netherlands 6.meetings
Budapest
hosted for years 1999 - 2008
7.
Source: Statistics Report, International Association Meetings Market, 1999-2008
Amsterdam
TOP M. I. C. E. Destinations
DOT 2009 Report
SUBIC CAMSUR
CLARK
MANILA
Bohol
BORACAY
CEBU
Negros Oriental
DAVAO
Baguio City, Camiguin Island,
and Ilocos Norte
MICE DESTINATIONS
Criteria for choice of destinations: VENUES
Reputation Purpose built venues
Academic Venues
Marketing Civic venues
Environment Attractions
climate Unusual venues
cruise ships
setting
camps
infrastructure concert halls
hospitality shopping malls
Top Convention Centers in the Philippines
Top Convention Centers in the Philippines
Other Philippine Venues:
Other Philippine Venues:
Other Philippine Venues:
Other venues
PURPOSE BUILT VENUES
ACADEMIC VENUES
CIVIC VENUES
ATTRACTIONS
UNUSUAL VENUES
Cruise ships
camps
concert halls
shopping malls
ASSIGNMENT NO. 3
1. Choose a destination in the Photo:
Philippines or in the region and
select a meeting venue for your
high school reunion. It can be a
hotel, a mall, resort, a
convention center or any type of
facility.
2. Paste or print a photo of your Source: Magazine/Newspaper Title, Date, Page or internet site
venue and answer the questions
DESTINATION:
below. If you use the internet,
cite the source/s which you
NAME OF MEETING VENUE:
used for this exercise. ADDRESS OF VENUE:
Name of function room/s in Size of function rooms Capacity Rental Fees
Venue