School Disaster Management and Contingency

Planning

Ronald D. Cabalquinto
Program Coordinator/DRR FP
Disasters in
the
Philippines
and their
Adverse
Effects
2
 SDMP : CONTENT

I. Comprehensive School Safety (Framework)

II. School Disaster Management Planning Roles and
Responsibilities
1. Leadership and Coordination
2. Representation
3. Involvement of Students, Parents and Community
4. Steps, Activities, Guidance and Forms
III. School Disaster Management Plan
STEP 1. Know Your Dangers
STEP 2. Reduce Your Dangers
STEP 3. Prepare to Respond
STEP 4. Plan for Educational Continuity
STEP 5. Monitor, Share, and Reach-Out
STEP 6. Implement your Plan, and be Flexible
 The goals of DRR in the education sector

#1. To protection children's right to safety and survival, and

#2. To protect children's right to educational continuity.

In the process we will also be safeguarding educational

investments and strengthening disaster resilience everywhere,
through education.

COMPREHENSIVE SCHOOL SAFETY

COMPREHENSIVE SCHOOL SAFETY
 II. SDMP: Roles and Responsibilities
1. Leadership and coordination
School safety is the job of the entire school community. However, school disaster
and emergency management requires leadership and coordination by school
administration, and involvement of teachers, staff, students, parents and
neighbors.
The committee responsible for school disaster and emergency management is
responsible for leading in the following five steps before a disaster, and one step
during and after a disaster:
STEP 1. Know Your Dangers
STEP 2. Reduce Your Dangers
STEP 3. Prepare to Respond
STEP 4. Plan for Educational Continuity
STEP 5. Monitor, Share, and Reach-out
STEP 6. Implement your Plan, and be Flexible

It also develops, adapts, implements, and updates the school disaster

management plan annually.
It encourages personal and organizational preparedness, guides mitigation work,
assures two fire and building evacuation drills annually, and leads one full
simulation drill annually, evaluates the results, and adjusts the plan accordingly.
Ideally the committee is empowered by and maintains formal links between school
and disaster management authorities.
 II. SDMP: Roles and Responsibilities

2. Representation
If your school already has a school-based management committee,
school improvement committee, or educational development committee ,
then the roles and responsibilities for school disaster and emergency
management should be included through a regular part of the agenda,
some special meetings, or a sub-committee.
To do this well, you need be sure that the following are represented in the
process: administration, faculty, staff, students, parents, and local disaster
management committee representative. Be sure to also consult with
students with disabilities and their parents, with minority language groups,
and with both girls and boys, so that all of their needs are considered.
During the actual response or immediate recovery, external
representation will also be critical. This includes representation in Local
DRRMO meetings, education cluster meetings and inter-cluster meetings.
 II. SDMP: Roles and Responsibilities
3. Involve Students, Parents and Community
Be sure to involve students in your planning. Please see the
accompanying "SCHOOL DISASTER MANAGEMENT: ACTIVITIES FOR
CHILD/YOUTH PARTICIPATION" for activities related to each step of
your planning, that can be adapted for different age groups and abilities.
Students will have many creative ideas and solutions to problems, and
can become mentors to younger and new students.

Be sure to also involve parents. You will need their help in order to
succeed. Link and coordinate your school disaster management plan with
others in the community, who also care about school safety and
educational continuity.
 II. SDMP: Roles and Responsibilities

4. Steps, Activities, Guidance and Forms

The committee should annually conduct the following activities and
complete the following forms. One way to organize this is to cover one
major step per month. Related activities for student and family
participation are provided in the SCHOOL DISASTER MANAGEMENT
ACTIVITIES FOR CHILD/YOUTH PARTICIPATION.
The Role of the DRRM Focal Person
National DRRMO
Regional
Division
School
School Disaster Management and Contingency Plan
School Disaster Management and Contingency Plan
School Disaster Management and Contingency Plan

A comprehensive plan of action that SDRRMG members will

develop together to demonstrate how your school will
prepare for and respond to disasters

What is the purpose of establishing an

SDRRMG or Committee?
Provide a coordinated and effective response to disaster
and emergency situations
Protect and preserve the health, safety and well-being of
pupils, teachers
Ensure that all school members know what to do in the
event of an emergency or disasterPut prevention and
preparedness systems in place at the school level to
minimize the damaging effects of disasters
Step 1: Organizing the SDRRMG....
School Disaster Risk Reduction and Management Group
Functions of SDRRMG
SDRRMG is responsible for creating and enforcing the
School Disaster Management Plan (SDMP)
Constantly monitor, evaluate and assess the safety and
security issues at the school and the hazards, risks and
vulnerabilities affecting student and teachers.

What would be the Composition of the SDRRMG?

Describe what is in the picture ..
Who is Responsible for activity

Picture No. 1
Picture Number 2
Picture
Number 3
Picture
Number
4
Picture Number 5
Evacuate
Now!
Prepare for
possible
evacuation! Picture 6
Be on Alert!
Picture
Number 7
Picture
number 8
 SDRRMG Structure.. Which one
is applicable to your setting?

BDRRMC Chairperson MDRRMC

Vice
Chairperson

Transportation Security Supply Communication

Fire Mgt Relief

Early First Aid
Warning Evacuation and Damage Control
Camp
Search &
Management
Rescue
Step 2. Hazard, Vulnerability and Capacity
Assessment
KNOW YOUR DANGERS
Assess your risks, hazards,
vulnerabilities and capacities;
Plan for risk reduction,
response and educational
continuity;
Learn and spread key
messages for disaster risk
reduction;
Learn standard operating
procedures and practice with
school drills.
Involve and communicate with
your community.
 Hazards to consider:
Earthquake Landslide Playground Accident
Flood Debris Flow Workshop or Laboratory
Fire Volcano Accident
Winter Storms / Extreme Cold Air pollution Student Road Accident
Hurricane/Cyclone/Typhoon Water pollution Student Illness /
Glacial Lake Outburst Flood Land contamination Epidemic
Tornado Transportation Food Poisoning
Hail Storm Accident Student Fight
Lightening (eg train, ship, Student with Weapon
Heat Wave highway) Student Suicide or
Drought Water shortage attempt
Pandemic (eg. HIV/AIDS, Flu) Power shortage Civil Unrest
Avalanche Food shortage Terrorism
Hazardous Materials Release Pest infestation Unexploded ordinance
Other (specify)
 HAZARD IDENTIFICATION AND MAPPING
Has two parts:

base map, which is drawn on your

illustration board or cartolina

hazard overlays, which are drawn on

clear plastic sheets
HAZARD IDENTIFICATION AND MAPPING

Sheet 1 Flooding

Sheet 2 Typhoons

Sheet 3 Earthquakes

Sheet 4 Dry Spells

Sheet 5 Fire
 Sample..

Fig. 6. Sample of a base map Fig. 7. Sample of hazard overlays

 Hazard Identification and Mapping.

How to make the map?

1. Sketch school & community in bond
paper then transfer to an illustration
board or cartolina
2. Use symbols to represent buildings,
river, houses, etc
 HAZARD IDENTIFICATION AND MAPPING

Concrete house Brgy. hall

Chapel
Nipa hut

Road trails River, creek School boundary

Legend for base map symbols

HAZARD IDENTIFICATION AND MAPPING

Severe Mudslide,
flood flashflood
Tsunami

Volcanic
hazards
Fire Earthquake

Legend: Overlay map

HAZARD IDENTIFICATION AND MAPPING

Using the hazard map, residents of Ilawod, Guinobatan, show their fellow residents
which areas of their community are particularly vulnerable to flooding.
 HAZARD IDENTIFICATION AND MAPPING

Residents of Barangay Poblacion, Guinobatan, use Children from Gorong-gorong, Nabua, use colored
their hazard map to demonstrate the safest markers to draw symbols of typhoons, fire and
evacuation route to follow in the event of a earthquake on their hazard overlay sheets.
typhoon.
b. Identification of Vulnerabilities and Assessment of
Capacities

Hazard Vulnerabilities Capacity Risk

Assessment

Pupils Organizational High

Teachers Policies Low
Buildings and classroom
School properties
Step 3. Contingency Planning

Contingency Plan: a document that sets out an

organized, planned and coordinated course of action to be
followed in case of an emergency or disaster
Consists of:

1.Early Warning Plan:

provides for an effective way of alerting school community to an
impending hazard
- includes a universal signal
- Simple to understand, routinely practiced, consistent
Sample early warning plan for
flood
Level Criteria Interpretation Warning signal Required action

0 No flood Classes ongoing None Conduct classroom

instruction as usual.
1 Floodwaters Alert 5 rapid whistle blows Move all school
clogging and records, lesson plans
overflowing school and materials to an
drainage ditches elevated shelf.

2 Floodwaters Prepare to evacuate 10 rapid whistle Shut down all power

beginning to enter blows sources. Move pupils to
classrooms an elevated place.
3 Floodwaters Campus completely 15 rapid whistle Evacuate to a safe
reaching one foot evacuated blows location outside the
high from the floor campus. Bring priority
items along.
 Early warning plan for fire
Level Criteria Early Warning Required
Interpretation
Signals Actions
Classes Conduct
0 No Fire
ongoing
None
classroom
instruction as
usual
Smoke and burning Alert 5 rapid bell Activate the
1 smell chimes warning and fire
management
committees. Shut
down power
sources
Visible fire and more Evacuation 10 rapid bell Evacuate to safe
2 smoke underway chimes holding areas.
Bring priority
items along
Campus 15 rapid bell holding areas
3 Raging fire
completely chimes until danger has
evacuated passed
2. Communication Plan
Identifies the flow of information (in this case,
warning advisories) from a transmitter (a
person who provides warning information) to a
receiver who receives reports on behalf of a
school or an organization
Sample Communication Plan
Communication Plan for a Disaster-Prepared Elementary School

Designated Receiver Public Schools District Supervisor

Name ________________________ Phone _________________

Elementary School Principal _________________________

Grade I Grade II Chair Grade III Chair Grade IV Chair Grade V Chair Grade VI Chair

Chair

Grade I Grade II Grade III Grade IV Grade V Grade VI

Teachers Teachers Teachers Teachers Teachers Teachers

Pupils Pupils Pupils Pupils Pupils Pupils

Fig. 12. A sample communication plan for weather and volcanic hazards
3. Evacuation Plan
Lists the total population per grade level, along with the
number of teaching and non-teaching personnel, as well as
indicates how many people can be accommodated in the
safe holding areas

Identifies safe holding areas for pupils and teachers if the

classrooms are no longer safe.
Sample Evacuation Plan
No. of Population to
Safe holding areas
Grade evacuate Population not Alternative
Remarks
level Pupils Staff Location accommodated areas
Capacity
I If the whole
Total Along the school is
number Grade II, section 2, road beside affected:
for will evacuate to the the school Send
II grades 1 area behind fence home
and II Gabaldon Bldg. pupils
who live
Total nearby.
number Evacuate
III
for the
grade 3 others to
IV Total the
number basketbal
V for l court.
grades
VI 4,5,6
 Contingency Planning

4. Evacuation Map

An evacuation map shows

the routes to take from the
classroom to the safe holding
area
Sample Evacuation Map

To Camalig Centro

.
Industrial
Arts Safe holding area Safe holding
Building
area
Science
Room
PSDS Clinic ALS Office Grade VI Grade VI ESP Office
Office Home Economics
Gymnasiu
m Building
Prop LRC
Room Safe holding
area AV RM
GR II
Safe holding
GR VI
Math
GR II area

GR I GR I GR IV GR IV GR IV Kinder GR II GR III GR III GR III GR V GR V

Evacuation map for fire and earthquake of Camalig South Central School
PILLAR 1. SAFE LEARNING FACILITIES

1. Safe Learning Facilities: involves

education authorities, architects,
engineers, builders and school community
members in safe site selection, design,
construction and maintenance (including
safe and continuous access to the facility).

Safe School Checklist

PILLAR 1. SAFE LEARNING FACILITIES
Select safe school sites and implement disaster-resilient
design and construction to make every new school a safe
school.
Implement prioritization schema for retrofit and
replacement (including relocation) of unsafe schools.
Minimize building and facilities non-structural and
infrastructural risks from all sources, including design as
well as interior layout and furnishings safe for survival and
evacuation.
Incorporate access and safety for people with disabilities in
design and construction of school facilities.
If schools are planned as temporary community shelters,
design them to meet these needs. And be sure to plan for
suitable alternate facilities for educational continuity.
PILLAR 1. SAFE LEARNING FACILITIES

Ensure that childrens access to schools is free

from physical risks (pedestrian paths, road and
river crossings)
Water and sanitation facilities adapted to potential
risks (rain-fed and lined latrines)
Implement climate-smart interventions such as
rainwater harvesting, solar panels, renewable
energy, school gardens
Plan for continuous monitoring, financing and
oversight for ongoing facilities maintenance and
safety.
Pillar 3. Risk Reduction and Resilience Education

Develop consensus-based key messages for reducing

household and community vulnerabilities, and for
preparing for and responding to hazard impacts as a
foundation for formal and non-formal education.
Engage students in real-life school and community
disaster management activities, including school drills for
fire (and other hazards, where applicable).
Develop scope and sequence for teaching about critical
thinking for expected and unexpected, man-made and
natural hazards, climate change impacts, conflict-
prevention and problem-solving for risk reduction.
Pillar 3. Risk Reduction and Resilience Education

Develop quality teaching and learning materials for students and

teachers. Address all dimensions of climate-smart DRR education:
disaster mechanisms, key messages for safety and preparedness,
understanding risk drivers and mitigating the consequences of
disasters, building community risk reduction capacity and a culture of
safety and resilience.
Infuse risk reduction throughout the curriculum and provide
guidelines for integration of DRR into carrier subjects.
Provide teacher training for both teachers and teacher trainees on
risk reduction curriculum materials and methodologies.
Develop strategies to scale-up teacher involvement for effective
integration of these topics into formal curriculum as well as non-
formal and extra-curricular approaches with local communities.
 Crafting the School Disaster Management Plan (SDMP).

SCHOOL DISASTER MANAGEMENT PLAN

I Introduction

A. Purpose of the Plan: Brief summary of the hazards affecting your

school and the level of risk towards each hazard. You will also mention the
key vulnerabilities and capacities your school possesses. Then, in one
short paragraph, state your purpose (or reason) for creating this School
Disaster Management Plan.B.
B. DepEds Internal Policies on Disaster Preparedness and Response:
Here you will state the general disaster preparedness policies and guidance
of DepEd. You will also list the guidelines for suspension of classes during
typhoons, earthquakes, fire and other hazards.
C. Composition of Disaster Preparedness and Response Point
Persons: Here you will present the structure and membership of your
SDRRMG. List positions and names of individuals who will fill them.
Responsibilities of each position should be added as annex
Crafting the School Disaster Management Plan
(SDMP)

D. Distribution Copies: list the names of individuals and organizations

who will receive copies of your School Disaster Management Plan.
These may include DepEd representatives from the district and division
level, members of your SDRRMG, representatives from the PTCA, local
BDRRMC and MDRRMO, and any non-governmental organization you may
be collaborating with.
II. CONTEXT ANALYSIS
A. Disaster Risk Situation This one of the most important components of
the SDMP. In this section, you will present your Risk Assessment Matrix
and Context Analysis Summary and Vulnerability and Capacity
Assessment. This section should convey the overall picture of disaster risk
at your school (needs to be updated yearly)
B. Mission of School and DepEd: Here you will list the mission of the
Department of Education for your division level, the mission of your school,
and the vision statement (if applicable) that your SDRRMG members have
created for disaster risk reduction at your school
Creating a School Disaster Management Plan (SDMP)

C. DepEds Mandate and Role in Disaster Management: In this section, you will
list the pertinent highlights of DepEd Order 55, s. 2007 (available on your
resource CD). You should include the structural and nonstructural components
that have been implemented or will be implemented at your school in the coming
year. You should also list the duties and responsibilities for principals/school
heads, head teachers and classroom teachers.
D. School Staff Complement: List the names of all teaching and non-teaching
school personnel, their assigned grade levels and designations.
E. Stakeholders Capacity Assessment: Stakeholders are those groups and
individuals who have an important role to play in disaster risk reduction efforts at
your school. These may be DepEd personnel at the district and division level;
the PTCA and School Governing Council; members of the Local Government
Units at the barangay, municipal and provincial levels; and any nongovernmental
organizations providing technical or material support to your school, such as
Save the Children, the Philippine Red Cross, or local nonprofit and business
groups. Under each stakeholders name, list their contributions towards disaster
risk reduction activities at your school. What resources or services do they
provide? What actions will they undertake?
 Creating a School Disaster Management Plan
(SDMP)
III. SCHOOL DEVELOPMENT PLAN FRAMEWORK
A. Development Plan Framework: This framework provides a visual representation of what
actions will be undertaken by various key players and the expected outcomes of these
interventions.
Parent-Teacher
Community Association

School Proposed Disaster

Disaster PTA Training/Drills resistant
Risk Officials Plan for school
the Safety to all School
Reduction building
of the Safety of all
Populace on
Managemen Teachers
t Populace to PUPILS DRR Improvement
Group any and DRR of water and
Disaster TEACHER integrated in Electrical
B.E.R.T. S favilities
curriculum

SGC
School Governing
Council
 Crafting a School Disaster Management Plan (SDMP)

B. Disaster Management Action Plan: This is another extremely important

component of the SDMP. It states what specific actions stakeholders will take
to implement DRR messages, measures and actions in the school. It specifies
the activity to be accomplished, when it will occur, who is responsible, what
materials will be needed, and how it will be funded. (see matrix in session 2)
IV. CONTINGENCY PLANS :Document that sets out an organized, planned and
coordinated course of action to be followed in case of an emergency or
disaster. The plan should specify what needs to be done, who is responsible
for doing it, when it should be done.
A. Early Warning Plans: It is essential to have a uniform early warning system
for fire and flood at your school. Just as PAGASA issues alert warnings for
oncoming storms, your school needs to have its own warning system in place
for potential threats. The warning system should include a specific signal
(bells or whistle) for each warning level from alert, to ready stage, to
evacuate. All pupils and staff need to be fully aware of the signals so they can
properly respond to an emergency.
 Summary of SDMP
Rehabilitation
Preparedness Prevention and Response
Hazard Vulnerabilities and Recovery
Plan Mitigation Plan Plan
Plan

Flood Learners

Teachers

Buildings/
Classroom

School
Properties and
equipment
 School Disaster Management Plan
1. School Disaster Risk Reduction
Management Group structure
2. Hazard Vulnerability Capacity Assessment
3. Hazard/Risk Map
4. Contingency plan
a. Early warning plan (per hazard)
b. Communication plan
c. Evacuation Plan
d. Evacuation Map
5. Childrens DRR Brigade
Daghang Salamat!
For more information, contact us..

FANNY C. DIVINO
Manager
Save the Children - South Central Mindanao Program Office
Koronadal City
Tel # (083) 228-8876
Email: Fanny.Divino@savethechildren.org

RONALD D. CABALQUINTO
Program Coordinator/DRR Focal Person
Save the Children - South Central Mindanao Program Office
Koronadal City
Tel # (083) 228-8876
Mobile # 0920-9817197
Email: Ronald.Cabalquinto@savethechildren.org