DEPARTMENT OF EDUCATION

The 2015 NAT

Test Administration Guidelines

National Education Testing and Research Center

Department of Education
2015

Edited 2015 NETRC-Admin/TAD

 NAT Acronyms
SDS - Schools Division Superintendent
RTC -Regional Testing Coordinator
DTC -Division Testing Coordinator
PSS -Private School Supervisor
SH -School Head
STC -School Testing Coordinator
CE -Chief Examiner
RS -Room Supervisor
RE -Room Examiner
LRN -Learner Reference Number
TMs -Test Materials
TB -Test Booklet
AS -Answer Sheet
EH -Examiners Handbook
SSH -Scannable School Header
ETRE -Examiners Transmittal Report Envelope
CETRE -Chief Examiners Transmittal Report Envelope
2
COR - Certificate of Rating
 The Testing Staff and
Their Roles and Responsibilities

3
 The Testing Staff at the Division Level
Division Level SDS*

DTC PSS

School Level

School Head/ Chief Examiner

School Head of the Testing Center

School Testing Coordinator

Guidance Counselor or designate

Room Supervisors
Coming
from
other
schools
RE 1 RE 2 RE 3 RE 4 RE n

4 Notes: 1. Assignment of the testing staff shall be done by the SDS.

2. The NAT is administered in the respective school of the examinees.
 The Schools Division Superintendent (SDS)
1. Responsible for the smooth conduct of the test
in the division;
2. Assigns one of the division supervisors as DTC;
3. Designates REs from the teaching staff who
are reliable, competent, experienced in the
conduct of the NAT, and have no history of lost
TBs; and
4. Assigns the PSS to manage the tardiness of
some private school teachers on examination
5
day.
The Division Testing Coordinator (DTC)
1. Prepares accurately, with the assistance of PSS, the
enrolment data using the prescribed format and
corresponding guidelines
2. On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
3. Orients the SHs or STCs prior to test administration
4. Maintains the security and confidentiality of test
materials received from the NETRC through a courier
and issues an Oath of Confidentiality for the SHs on
this regard
5. Examines the packing guide of TMs upon receipt
6. Notifies NETRC on the condition of TMs received
6
7. Accounts all the TMs before final packing
 The Private School Supervisor (PSS)
1. Disseminates information and latest issuances
regarding the NAT to private schools in the
division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis--vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
7
 The Private School Supervisor (PSS)
4. Prepares and provides the DTC with the enrolment
data on private schools to be tested, which will be
used in the budget preparation and allocation of
TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of
TMs on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private schools

*No extra funding from NETRC is provided for

8
this activity.
 The Chief Examiner (CE)
1. Maintains the security and confidentiality of the TMs upon
receipt from the DTC (test boxes are opened on examination
day);
2. Has the accountability and responsibility for all the TMs received
and this ends when the TMs are returned to the DTC;
3. Assigns a Distribution Room where all REs can be met before
and after the test administration;
4. Counts all packs of TBs and ASs before releasing them to the
REs;
5. Records pertinent data about the TMs released to and received
from the REs in the Accounting Form (Form 3) and Forms 4, 5,
6 and in the SSH.
Note: The School Head is the Chief Examiner of his/her
9
respective school.
 6. Distributes the TBs to each RE and instructs
him/her to count these without opening the pack
and before leaving the room;
7. Monitors the REs proper accomplishment of the
different forms while the test proper is in progress;
8. Follows the instructions in the Accounting and
Packing of TMs found at the latter part of the EH.
9. Has full awareness of the details of the testing
program to be conducted; and
10. Orients every teacher in his/her respective school
on the guidelines and EH relative to the test
10
administration.
 The Room Examiner (RE)
1. Counts the TBs in front of the CE in the
Distribution Room while the plastic bag is still
sealed and before proceeding to the testing room;
2. Signs Form 3 as he/she receives the TMs from the
CE/STC while still inside the Distribution Room.
3. Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
4. Facilitates the recording of the Examinee Number
and TB Number of the Examinees in the NETRC
Form 2 (Seat Plan);
11
5. Supervises closely the shading of bubbles in the Name Grid,
LRN and other data/non-test items in the AS;
6. Follows strictly the EH during test administration;
7. Keeps custody of all the used and unused TBs but are not
allowed to read the contents; otherwise, he/she will be
given corresponding sanctions based on DECS Order No.
85, s. 1999;
8. Checks the contents of the ETRE before he/she seals it
while still inside the testing room; and
9. Accomplishes Form 7.

Notes: 1. Teachers from private schools will be assigned in public schools as

REs.
2. Likewise, teachers from public schools will be assigned in private
schools.
3. If teachers are not enough, those from other districts can be
12 assigned.
 Insufficient number of Private School
Teachers to Serve as REs in Public Schools
1. Public school teachers from other districts may
serve as REs when there is insufficiency on the
number of private school teachers.

2. For divisions with only few public and private high

schools, elementary school teachers from public
schools may serve as REs.

3. Teachers from big schools may be dispersed in

small private schools.
13
14
 The Room Supervisor (RS)
1. Monitors the conduct of the test in a testing center
with 5 or more testing rooms for Grade 6 and Year
4, and 10 or more rooms for Grade 3;
2. Checks if the REs adhere to the instructions in the
EH;
3. Collects from the REs the unused ASs when the
examinees are answering the last subtest;
4. Facilitates the completion in filling out the data in
Form 3;
5. Reminds every RE that the ETREs should be sealed
inside the testing room; and
6. Counts and double counts the TBs per pack and the
15 number of ETREs.
 Assignment of Room Supervisors:
1. The RS must come from another school
other than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing
center will depend on the number of
examinees in a testing room.

Below is the ratio:

1 RS is assigned in every 10 rooms if there
are 20 examinees/room
1 RS is assigned in every 5 rooms if there
are 30 examinees/room
16
The School Testing Coordinator (STC)*
1. Double checks the enrolment data of the school prior
to submission to the DTC;
2. Attends the orientation at the division level in the
absence (or on behalf) of the SH;
3. Accomplishes the SSH;
4. Assists the CE in all the testing activities; and
5. Double checks the TMs before final packing, being
accountable also on these materials.

Note: The STC stays in his/her respective school to

assist the Chief Examiner in all the testing
17 activities.
 The Monitors
1. NETRC staff-monitors will be assigned to any
testing center(s) nationwide, unannounced in the
field.

2. The expenses incurred by external-volunteers are

not chargeable to NETRC funds.

18
 Orientation at the Division Level
This is primarily aimed to orient all the testing staff in
the NAT administration. But due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
However, a 100% attendance is imposed for the school
representative. Sanctions should be meted out for non-
attendance.

Hence, a mechanism should be devised so that all

testing staff are properly oriented; one of which is
orienting all the teaching force in the school by the
SH/STC to be ready on exam day in case there will be
shortage of REs in other testing centers.
19
 The Enrolment Data, School ID and
Learner Reference Number

20
 Guidelines in the Preparation and Submission
of Enrolment Data (NAT & NCAE)
1. DTCs are instructed to submit the NAT enrolment data during
the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH grade /
year level: Grade 3, Grade 6, Grade 9 and Year 4.
3. Using the EXCEL format, tabulate the data in a matrix found
below:

Enrolment Data for the Elementary /Secondary Level

Region Division City / Region Division Legislative School School School School
Municipa Code Code District Type ID Name Year
lity (Public
Grade /
or
Year
Private)
Level
21
 4. Each Division must submit four (4) CDs containing one (1)
EXCEL file for EACH grade / year level.
5. If the prescribed format is not followed, enrolment data will be
returned to the DTC to be rectified.
6. Provide only the total enrolment per school.
7. DO NOT provide subtotals for each curriculum program unless
specified by NETRC. Separate the enrolment data from BEC
ONLY for secondary schools with Technical-Vocational Education
(TVE), Science and Technology, Engineering and Mathematics
(STEM)/Engineering and Science Education Program (ESEP),
Special Program for the Arts (SPA) and Open High School
Program (OHSP).
Note: Separate enrolment data for the curriculum programs
specified above are not necessary in the NCAE since there is no
need for a comparison of aptitude levels among students by
22
program.
 8. There must be NO gender segregation.

9. Group schools by municipality REGARDLESS

of type of school (public or private).

10. DO NOT include schools without enrolment

data.

11. Private schools are NOT included in the

Language Assessment for Primary Grades
(LAPG).
23
 An Example on the Preparation of G3 Enrolment Data for LAPG
LAPG Grade 3 (2014-2015) ALLOCATION
Division: San Fernando City, La Union
School SY 2014-
Region Division Legislative Type Mother 2015
Region Division City / Municipality School ID School Name
Code Code District (Public or Tongue Enrolment
Private Grade 3
San Fernando
City of San Fernando A
1 City A12 First District Public 101021 Bangbangolan ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101022 Baraoas ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101023 Cadaclan ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101024 Dallangayan ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101025 Dalumpinas ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101026 Ilocanos ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101027 Lingsat ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101028 Mameltac ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101029 Nagyubuyuban ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101030 San Fernando North CS Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101031 Pao ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101032 Parparya ES Iloko
San Fernando
City of San Fernando A
1 City A12 First District Public 101033 Puspus ES Iloko

Note: Prepare another enrolment data for NAT-Grade 6, NAT-Year 4 and

24 NCAE-Year 3 using the same format, except for Mother Tongue column
 Guidelines on the Use of School IDs
1. BEIS and NETRC are using similar School IDs both
recognized by the Department;

2. New schools without School IDs are given temporary ones

by NETRC and no other sources to avoid duplication and
to facilitate allocation of TMs;

3. The School IDs issued by NETRC will be used temporarily

for future test administrations until such time BEIS issues
the permanent ID

25
 4. School ID to be used by

A. students who already transferred:

The School ID of the present/new school

B. schools affected by the calamities and

those who are temporarily relocated:
Same School ID

26
 Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)

1. Update the School ID

2. Cross out the temporary
School ID
3. Write the EBEIS School ID
below the bar code

27
 Special Group of Examinees in the NAT
1. Allot a separate testing room for the special group of
examinees from the regular ones (BEC) as indicated in the
submitted enrolment data (as the case may be) listed
below:

A. Special Science Curriculum (SSC)

B. Technical-Vocational Education (TVE)
C. Science and Technology, Engineering and Mathematics
(STEM) /Engineering and Science Education Program
(ESEP)
D. Special Program for the Arts (SPA)
E. Open High School Program (OHSP)

28
Note: This is for public schools only.
 Special Group of Examinees in the NAT
2. Examinees must be alphabetically arranged (Males then
Females) in Form 1 and Form 2.

3. Instruct the examinees to properly shade in their AS the

curriculum/program they belong to. This is to
correspondingly provide a report on their test results
separate from the others.

Elementary: Do you belong to a section with Special

Science Curriculum? (Yes or No)

Secondary: Do you belong to a section with any of the

following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)
29
 Special Group of Examinees in the NAT
4. The ETRE(s) of the special group of examinees
must be specifically labelled at the upper right
hand corner with bold ink to separately process
their ASs from the BEC examinees.

ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP

5. The SSC examinees will use the same school ID

with the regular examinees.

30
 Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN that was provided by the Office
of the Planning Service, DepED Central
Office.

2. The LRN must be reflected in each of the

examinees AS and in Form 1.

3. In case the LRN is still not available, leave it

31 blank.
 Test Administration Guidelines

32
 Pre-Test Guidelines
Concern Guidelines
Distribution of 1. Early in the morning of exam day in nearby schools
TMs 2. A day before the test to far schools or even earlier to far flung schools
3. DTC issues the Oath of Confidentiality to each SH
Information To Examinees:
Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the fourth year students taking NAT to bring snacks/lunch on
exam day. They are not allowed to leave the campus.
3. Inform the examinees that they should know the curriculum / program
they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4. Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5. Advise the examinees to have a copy of their LRN.
6. The coverage of NAT Y4 includes the core subjects and the Critical
Thinking Skills Test.
7. Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
33
 Concern Guidelines
Information To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
b. Only those Y4 students graduating in March 2015 will be
allowed to take the NAT Y4
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
Classrooms 2. For Grade 6 and Year 4, 30 armchairs should be provided.
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows are close to the walls.

34
 Concern Guidelines
Merging of 1. In case there are five or less examinees in excess in a large testing
Excess center, they can be integrated in the last five rooms, each
Examinees accommodating an examinee. The examinee will be the last in the
and list/seat plan. Customize Forms 1 and 2 in order to include the
Testing additional examinee. Add another box/space in the forms.
Centers 2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.
35
 Concern Guidelines
On Checking the 1. Countercheck the identity of each examinee through his/her
Identity of the School ID.
Examinee 2. If the ID is not available, ask the examinee to present a
notebook or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification materials, ask the
classmates inside the testing room to attest his/her identity.

Test Materials Grade 6

Allocation 1. Schools with more than 90 examinees The allocation
should be 50% TBs and 100% ASs of the total enrolment
There will be 2 testing sessions for schools allocated with
only 50% TBs

2. Schools with 90 examinees and below The allocation

should be 100% TBs and ASs of the total enrolment

Year 4
36 100% allocation of TBs and ASs based on the total enrolment
 Board Work : NAT Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________

Part I (EDQ) 1 15 5 mins __________

Part II (Test Proper)

Filipino 1 40 ___________
Mathematics 1 40
English 1 40 __________
Break 15 mins
Science 1 40 ____________
HEKASI 1 40
__________

Total time limit: 3 hrs & 50 mins

Notes: 1. Use same board work for the second session.

37 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi
 Board Work : NAT Fourth Year
Parts of the Test Item Time Time Time
Numbers Limit Started Ended
General Directions and
Sample Items 15 5 mins. ______
Part I (EDQ) 1 15 5 mins. ______
Part II (Test Proper )
(A.M.)
Filipino 1 60 60 mins. ______
Araling Panlipunan 1 60 60 mins. ______
BREAK 10 mins.
Mathematics 1 50 70 mins. ______ ______
LUNCH BREAK
(P.M.)
Science 1 60 80 mins. ______
English 1 60 60 mins.
Critical Thinking Skills Test 1 20 30 mins. ______

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and
38 Critical Thinking Skills
 Filling Out the Scannable School
Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead# 2)
during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
39 level and type of grant (EVS or ECS).
 Filling Out the SSH
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.

Ex. Actual number of examinees: 203

0 2 0 3

An actual number of 94 examinees is filled out as:

0 0 9 4

7. In 2015 NAT, there is an inclusion of a checklist on

teachers trainings / staff development activities on
raising learners achievement level in the core subjects
40 at the school level.
 Instructions for the Recording of Time
1. Time allocation serves as guide in the
recording of time but the corresponding actual
time in answering each subject should be
written in the Time Started and Time to End.

2. The recording of time is done by cluster of

subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written in the blanks provided.

41
 Pretest : Entrance and Seating Arrangement
LAPG - Grade 3: NAT Grade 6 and Year 4:
20 examinees in a room 30 examinees in a room
Seats are 4 rows of 5 Seats are 6 rows of 5

1. Count the TBs before opening package in front of examinees.

2. Do not allow electronic devices (calculator & cell phones), references
(dictionaries) and rulers in the exam room.
3. All belongings shall be placed in front beneath the blackboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while test is going on.
4. Seat Assignment must be strictly based on the Seat Plan.
5. Seats of late comers/absentees must be left vacant.
6. Count the TBs and ASs in front of the examinees prior to distribution

Note: No other persons should be allowed in the premises of the Examination Rooms
42
except the testing staff and authorized monitors.
Pretest : Distributing and Checking the TBs and ASs
1. TBs and ASs must be distributed correspondingly by Serial Number based
on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag
under the custody of the RE.
2. Distribute TMs from right to left and from lowest serial number.

3. Check page by page.

4. Place defective/unused TB and AS, if any, in the plastic bag.

5. Check and double check if all examinees have shaded the correct circles
pertaining to the NAME GRID and all the necessary information about the
examinee.

6. Remind examinees to use eraser for pencils. Tape or liquid erasers are
NOT allowed.

7. No examinees should start accomplishing the NAME GRID unless they

have shown their pencils.

43 8. Do not start the Test Proper unless each examinee has properly shaded
the NAME GRID.
 Test Proper
1. Read verbatim the information in boxed portions of the
handbook. Do NOT translate in local language/dialect.

2. Always record the time started and the time when

clustered subject tests will end.

3. Do NOT add nor subtract minutes in the time allocated.

4. Accomplish the Seat Plan while the examinees are

answering the EDQ.

5. Accomplish Form 7 while test is in progress.

6. Closely supervise the examinees in accomplishing the

44 AS so that reliable data can be generated.
 Post Test
1. Give five minutes to inspect and clean
the ASs.

2. The Examinee Stubs should be turned

over by the RE to the Guidance
Counselor or SH.

3. Count the TBs and ASs before allowing

examinees to leave the testing room.
45
 Post Test : Accounting of Test Materials
and Preparation of Reports
1. Count and arrange the TBs and ASs consecutively by
serial number.

2. Accomplish the ETREs data. Indicate the number of

registrants and the actual number of examinees.

3. After the contents have been accounted for, SEAL the

ETRE with the DepED-NETRC tape and sign across it
while still inside the testing room.

46
4. Account for and submit to the CE the TMs used.
 Post Test : Contents of ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7

Post Test : Contents of CETRE

1. Unused ASs
2. Form 3
3. Form 4
4. Scannable School Header
47
Note: Forms 5 & 6 shall be submitted separately to the DTCs
 Post Test : Materials for Submission to
the Division Office
1. Bundles of ETREs and CETREs placed in the original boxes
2. Bundles of used and unused TBs placed in the original boxes
3. Examiners Handbook
4. NETRC Form 5 to be placed inside Box No. 1 for the TBs of the
Division (on top of the TBs)
5. NETRC Form 6 to be placed inside Box No. 1 of ETREs/CETREs
of the Division (on top of the CETREs)
Reminders:
1. The SHs have to return the TMs within 24 hours.
2. Take note of the guidelines regarding the time and date of the
Forwarders retrieval of the TMs.
3. Accomplish the Questionnaire on Forwarders Performance.
4. Notify the NETRC if TMs are ready for retrieval or if they were
48
not retrieved promptly.
 The Forms

Oath of Confidentiality
Form 1 List of Actual Examinees
Form 2 Seat Plan
Form 3 Test Materials Accounting Form
Form 4 Chief Examiners Report Form
Form 5 Test Booklet Quantity and Completeness Verification Sheet
Form 6 Answer Sheet Quantity and Completeness Verification Sheet
49
Form 7 Room Examiners Test Administration Evaluation Report
 Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT), I
hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.

Received from: Received by:

(The Division Testing Coordinator) (School Head/School Testing Coordinator)

________________________ ________________________
Printed Name and Signature Printed Name and Signature

____________________ ____________________
Date Date

50
 The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
(To be accomplished by the Room Examiner)

REGION: __________________________________________ DIVISION: ____________________________________________

SCHOOL: _____________________________________________________ SCHOOL ID: _______________________
ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______
GRADE LEVEL : _________ YEAR LEVEL: __________

GASTPE Grantee Learner Reference GASTPE Grantee Learner Reference

NAME NAME
EVS ECS Number (LRN) EVS ECS Number (LRN)

1 16
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30

IMPORTANT
1. Names listed as they appeared in the Seat Plan.
2. Check if the LRN of each examinee listed in Form 1 Room Examiner
matches with the shaded LRN in the front side of
his/her Scannable Answer Sheet.
3. Leave the space blank if not a GASTPE grantee. School
EVS - Education Voucher System
ECS - Education Contracting Service
51
 Form 2
NETRC Form 2 SEAT PLAN
Testing Program: ________________________________

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________

DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
1 2 3 4 5 6

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
7 8 9 10 11 12

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
13 14 15 16 17 18

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
19 20 21 22 23 24

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
25 26 27 28 29 30

Exam. No. - Examinee Number in the Answer Sheet

TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

SCHOOL where Room Examiner teaches

52 Note: Only 20 examinees for NAT-Grade 3.

 Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
Pasig City

Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Date of Test: ______________________
TEST MATERIALS ACCOUNTING FORM
INSTRUCTIONS:
Place issued ___________________
Time/Date Issued ______________________ 1. The Chief Examiner fills up the information required in each column.
2. All Examiners are required to affix their signature in Column 6 as they receive the
This is to certify that I received _______________ carton(s)/ package(s) materials for their respective examination rooms.
which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of 3. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal
these are all intact. Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.
4. Notedown under "Remarks" the total number of defective and replaced
Signature: ___________________________ Test Booklets.
5. At the time when the examinees are accomplishing the last subtest,Columns 7, 8 and
9 should be filled out and all unused Scannable Answer Sheets should be collected.
Distribution Phase Retrieval Phase
Exam No. of Initial of
No. of Serial Number(s)
No. Name in Print of Examiner Room No. of TB Inclusive Serial Numbers Signature of Examiner Unused Signature of Examiner Chief Remarks
Used TB of Unused TB
No. TB Examiner
1 2 3 4 5 6 7 8 9 10 11 12
1
2
3
4
5
6
7
8
9
10
11
12

NOTE: Use a separate sheet of paper should there be a long list of Serial Numbers for Unused Test Booklets (TBs).
Example: Room No.: _______ Unused TBs SN: _____________________________________
_____________________________________

53 Page _____ of ______ pages

 Form 4
NETRC Form 4 Post Test
Chief Examiners Report Form
Describe the procedure adopted by the Examiner in the retrieval of test Evident Not Evident
Testing Program: ___________ booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ booklet before he/she submits to the examiner ...................................................... .................... .
2. Examiners checked the number of test booklets and Answer Sheets before
Directions: Please complete/answer truthfully and objectively all the subsequent indicators. he/she dismisses the examinees . .................... .
3. Examiners arranged the TBs and ASs according to serial numbers .
A. Fill in the blanks 4. Examiners placed the used Answer Sheets in original plastic bags. .
1. Number of testing rooms : Morning session _____ Afternoon session ______
5. Examiners sealed the ETRE while still inside the examination room .. .
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______ E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
4. Total number of absences: AM Session: ______ PM Session: ______ improve the conduct of future national test.
5. Time when the test materials were distributed to Room Examiners
AM Session : From ________ to ________
PM Session : From ________ to ________ Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
B. Pre-test Activities on Examination Day Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Number of Room Recommendation/s: ___________________________________________________________________
Describe the pre-test activities in terms of the Sufficient Insufficient Needed Number with
following: Additional Insufficiency
______________________________________________________________________________________
Copies
1. Sufficiency of Test Materials:
1.1 Test booklet . . . .
1.2 Scannable Answer Sheet . . . . Problem 2: ___________________________________________________________________________
1.3 Accounting Form .. . . . . ______________________________________________________________________________________
1.4 CETRE & ETRE . . . ..
Solution/s made: ______________________________________________________________________
1.5 Seat Plan . . . .
1.6 Examiners Handbook. . . . . ______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
Yes None ______________________________________________________________________________________
2. Was there a problem met on the used school ID in the packing of test
materials? .................... .
If yes, state the problem met _______________________________________
Evident Not Evident Problem 3: ___________________________________________________________________________
3. Testing rooms are ready: ______________________________________________________________________________________
3.1 The first and the last rows of seats are close as possible to the walls to
Solution/s made: ______________________________________________________________________
allow enough space
3.2 Lists of Examinees at the door of each Testing Room are posted already ................ ______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
C. Test Proper

Rate the examiners based on the following aspects:
1. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . .
1.2 Cheating in any form is strictly prohibited (e.g. talking to co-
testees, use of dictionary, cell phone, calculator, and the like)
2. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet.
2.2 explaining/translating to the examinees certain word/s used
in the item... .
3. Examiners keep custody on the TBs and ASs
Evident Not Evident
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
. Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
. Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Condition of the Test Booklets (TBs)

Prepared by: Attested by:
No. of Room Numbers with TBs Serial Numbers of TBs Not in
Rooms Not in Good Condition Good Condition _______________________________ _________________________________
In good condition Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
Not in good condition (Signature over Printed Name) (Signature over Printed Name)
-with misprints
-with same serial numbers
________________________________ __________________________
-with blurred serial numbers
-without serial numbers School Designation/Position
Other Problems:
____________________________ _________________________
54 ____________________________ Designation/Position
 Forms 5 and 6
NETRC Form 5
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __ Division: ___________
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete _______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
NOTE: This form is to be submitted separately to the DTC.
55
NETRC Form 6
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: _____________
School ID: _________________ Division: _____________
PRE-TEST
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete _________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
______________________________________
Signature over Printed Name of Chief Examiner
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
 Form 7 This will suffice the narrative report of the RE

56
 Room Examiners Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City

ROOM NUMBER: ______

No. of Registrants: Male _____ Female ______ Total ______
No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.

2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed inside the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiners Narrative Report (Form 7)
3.4 Time started and ended, copied from the board display and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY:

___________________________________________ _____________________________________________________
57 Signature over Printed Name of Room Examiner School where the Examiner Teaches
 Chief Examiners Transmittal Report Envelope

Republic of the Philippines

DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINERS TRANSMITTAL REPORT ENVELOPE (CETRE)

(White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City

NUMBER OF ROOMS: ______

Total No. of Registrants: Male _____ Female ______ Total ______

Total No. of Examinees: Male _____ Female ______ Total ______

Place in this Envelope the following:

1. NETRC Form 3 Test Materials Accounting Form

2. NETRC Form 4 Chief Examiners Report Form
3. School Header
4. Unused Scannable Answer Sheets
(No need to specify each Serial Number or Examinee Number of all unused Scannable Answer Sheets)

Total Number of unused Answer Sheets: __________

Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.

SUBMITTED BY:

________________________________________ ___________________________________________________
58 Signature over Printed Name of Chief Examiner School
 On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in one testing center,
Scannable Answer Sheets (SASs) may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE
corresponding with the list of actual examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank (Photocopied).
Sample:
Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No. 016657

Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)

ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

The instructions above are important in order for NETRC to locate, transcribe and
59 electronically process the photocopied ASs.
 On the Storage of Examiners Handbook,
Replicas of Name Grid and Board Displays
1. EHs will be stored in the Division Office. Name
Grid replicas and Board Works will be stored
in the schools or testing centers. These
documents are for future use.

2. Replicas of the name grid intended for each

testing program should be properly stored and
utilized in school. These are generic to all
testing programs; hence, may be used in
future testing activities in case no reprints will
60
be provided.
TMs for Retrieval by the NETRC thru Courier
1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School

Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in

respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two

separate warehouses for these TMs. Otherwise,
61 misplaced TMs will not be accounted for properly.
 The Scannable School Header

62
 NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)

NAT Grade 6 NAME OF SCHOOL

School Header

ADDRESS OF SCHOOL
SCHOOL ID
NUMBER OF ACTUAL EXAMINEES
REG DIV WHEN WAS YOUR
(G6)
SCHOOL
1 A MALE FEMALE
2 B 0 0
ESTABLISHED?
3 C 1 1
4A D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4B D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2
6 F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3
7 G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4
8 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5
9 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6
10 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7
11 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8
12 L 9 9 9 9 9 9 9 9 9 9 9 9 9 9
NCR M
CAR N SCHOOL LOCATION
ARM M P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA
CARAGA R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET
WITHIN THE TOWN PROPER

ELEMENTARY SCHOOL TYPE HEADED BY NUMBER OF TEACHERS

CENTRAL/PILOT ELEMENTARY SCHOOL TEACHING BY GRADE LEVEL
NON-CENTRAL ELEMENTARY SCHOOL PRINCIPAL I GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
PRIMARY SCHOOL PRINCIPAL II
MULTI-GRADE SCHOOL PRINCIPAL III 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
STATE COLLEGE/UNIVERSITY ES PRINCIPAL IV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
PRIVATE SECTARIAN TIC/OIC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
PRIVATE NON-SECTARIAN HEAD TEACHER I 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
MADARIS SCHOOL HEAD TEACHER II 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
HEAD TEACHER III 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5
HEAD TEACHER IV 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6
LEGISLATIVE/CONGRESSIONAL DISTRICT
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7
LONE DISTRICT 4th DISTRICT SHIFTS/DAY 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8
1st DISTRICT 5th DISTRICT (G6) 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
2nd DISTRICT 6th DISTRICT
1 2 3 4
3rd DISTRICT

IS THE SCHOOL SUPPORTED/SPONSORED BY IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL
NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM
PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION
INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES

If your School is Multigrade, how many teachers are there? Shade the column that applies.

Cluster Grade Level Number of Teachers

Grade 1 - 4 1 2 3 4 5 6 7 8 9
Combination of Primary Grades/Intermediate Grades
Grade 5 - 6 1 2 3 4 5 6 7 8 9
Grade 1 - 3 1 2 3 4 5 6 7 8 9
Combination of 3 Grade Levels
Grade 4 - 6 1 2 3 4 5 6 7 8 9

63 Combination of 2 Grade Levels

Grade 1 - 2
Grade 3 - 4
1
1
2
2
3
3
4
4
5
5
6
6
7
7
8
8
9
9
Grade 5 - 6 1 2 3 4 5 6 7 8 9
 NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)

NAT Year 4 NAME OF SCHOOL

School Header

ADDRESS OF SCHOOL
SCHOOL ID
(FOR PRIVATE SCHOOLS ONLY)
REG DIV
NO. OF GASTPE GRANTEE
NO.
(Y1)
OF GASTPE GRANTEE
NO.
(Y2)
OF GASTPE GRANTEE
NO.
(Y3)
OF GASTPE GRANTEE (Y4)
EVS ESC EVS ESC EVS ESC EVS ESC 1 A
2 B 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 C 1 1
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 4A D1 2 2
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4B D2 3
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 5 E 4
4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 6 F 5
5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 7 G 6
6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 8 H 7
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 9 I 8
8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 10 J 9
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 11 K
12 L
WHEN WAS YOUR NUMBER OF TEACHERS NCR M
SCHOOL TEACHING BY GRADE LEVEL CAR N
ESTABLISHED? 1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR ARM M P
CARAGA R
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SHIFTS PER DAY (Y4)
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 2 3 4
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 SCHOOL LOCATION
5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 WITHIN THE CITY PROPER HINTERLAND
6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 OUTSIDE THE CITY PROPER COASTAL AREA
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 WITHIN THE TOWN PROPER ON AN ISLET
8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 OUTSIDE THE TOWN PROPER
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

NUMBER OF ACTUAL EXAMINEES (Y4) HIGH SCHOOL TYPE IS THE SCHOOL SUPPORTED/
MALE FEMALE NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL SPONSORED BY
NATIONAL COMPREHENSIVE HIGH SCHOOL LOCAL GOVERNMENT
0 0 0 0 0 0 0 0 0 0 INTEGRATED SCHOOL NON-GOVERNMENT ORG.
1 1 1 1 1 1 1 1 1 1 PUBLIC SCIENCE HIGH SCHOL PRIVATE COMPANIES
2 2 2 2 2 2 2 2 2 2 PUBLIC VOCATIONAL HIGH SCHOOL INDIVIDUAL DONOR
3 3 3 3 3 3 3 3 3 3 STATE COLLEGE/UNIVERSITY HIGH SCHOOL
4 4 4 4 4 4 4 4 4 4 PRIVATE SECTARIAN HIGH SCHOOL
5 5 5 5 5 5 5 5 5 5 PRIVATE NON-SECTARIAN HIGH SCHOOL
HEADED BY
6 6 6 6 6 6 6 6 6 6 PRIVATE SCIENCE HIGH SCHOOL
7 7 7 7 7 7 7 7 7 7 PRIVATE VOCATIONAL HIGH SCHOOL
8 8 8 8 8 8 8 8 8 8 PRINCIPAL I
9 9 9 9 9 9 9 9 9 9 PRINCIPAL II
DOES THE SCHOOL CONDUCT SPED PRINCIPAL III
CLASS(ES)? PRINCIPAL IV
IS YOUR SCHOOL CLASSIFIED AS YES NO TIC/OIC
(Y FOR YES; N FOR NO) HEAD TEACHER I
Y N SEDIP HEAD TEACHER II
Y N ALIVE HEAD TEACHER III
Y N STRIVE LEGISLATIVE/CONGRESSIONAL DISTRICT HEAD TEACHER IV
Y N CHILD-FRIENDLY (PUBLIC SCHOOL) LONE DISTRICT 4th DISTRICT

64 Y
Y
N
N
WITH GASTPE GRANTEES (PRIVATE SCHOOLS)
WITH SCIENCE AND TECHNOLOGY,
1st DISTRICT
2nd DISTRICT
5th DISTRICT
6th DISTRICT
ENGINEERING AND MATHEMATICS (STEM) 3rd DISTRICT
 Test Results Dissemination

65
 Test Results Dissemination
1. No hardcopy will be provided to all Division Offices. This in line
with the Secretarys mandate to utilize ICT in education.
2. Explore the NETRC website to avail of the NETRC test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel
file, from the Website.

NETRC Website Homepage:

http://netrc.sysportal.net/HomePage.aspx

Log In Page:
66 http://netrc.sysportal.net/signin.aspx
 The Forwarder of Test Materials

67
 Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points
should be provided to NETRC to be turned over to the
Forwarder.

2. Forwarder must provide to NETRC the contact

persons and numbers as well as the itineraries of
delivery and retrieval for ready reference.

3. Each Division should designate at least two

authorized staff to receive the TMs other than the
DTC.

4. The neighboring Divisions in the Region should

68 establish a network of communication.
 Dealing with the Forwarder of TMs
4.1 Every receiving Division should take note of Forwarders
contact number and the date and time TMs will be
retrieved

4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.

4.3 The same procedure will be followed in the retrieval of

TMs.

4.4 Accomplish the evaluation form on the

Performance of Forwarder and submit thru email
69 (depednetrc@yahoo.com).
 Evaluation Sheet on Forwarders Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder:

Date ____________ Time _____ A.M. /P.M. Name of Representative _______________
Received by whom? ___________________ Contact No. __________________________
Designation __________________________ Date and Exact time of Forwarders
Retrieval _____________________________

2. The Divisions designate to release the 2. Release of Test Materials (TMs)

Test Materials to the school Date ____________ Time _____ A.M. /P.M.
representative ________________________ Released by whom? ____________________
_______________________________________ Designation ____________________________

3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________

4. If yes, Please cite them: ________________ 4. How many days were the TMs in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________

5. In the delivery of TMs, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TMs are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____

6. In the retrieval of TMs, how would you rate

the Forwarder in a scale of 1-5 is where 5
is the highest? _________________

7. Strengths of the Forwarder: (Good Points)

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

8. Weakness of the Forwarder: (Weak Points)

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

9. What are your recommendations to improve in the service of Forwarder?

-in the Delivery Phase -in the Retrieval Phase
70 ________________________________________ _________________________________________
________________________________________ _________________________________________
________________________________________ _________________________________________
 Other Concerns

71
 Utilization of the Certificate of Ratings
(COR)
The utilization of the COR is stipulated
in the following issuances:

DepED Memo NO. 228, s. 2007

DepED Memo No. 278, s. 2010

72
 Practices in Some Divisions Relative
to the Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the students credentials prior to
enrolment.

2. The COR is photocopied. One copy is for the

school where the student intends to enroll
while the original COR is given to him/her.

73
 Refusal of State Univ./Colleges
(SUCs) to Take National Exams
Send a communication to NETRC
regarding SUCs that refuse to be
administered national exams (NCAE,
NAT, etc.).

The communication will be indorsed

to the Secretary of Education.
74
 Good Practices as Reflected in a
School Culture
Region/Division Codes and School ID

Posting permanently in every classroom (near the

chalkboards) the information on the Region and
Division Codes and the School ID
Learner Reference Number

The LRN is used by the examinee in any form of

school and classroom-based assessments. This
practice may be adopted not only during national
75 examinations.