School Forms: A Refresher

By: Elenita C. Mogueis

Objectives:
1. Refresh teachers knowledge on accomplishing school
forms
2. Update teachers with the changes on accomplishing school
forms

Expected outcomes:

1. Accomplish given school forms correctly

 What are the common school form
that we accomplish in the school?
School Register ( Form 1 )
Teachers Monthly Report on Enrolment
and Attendance ( Form 2 )
Report on Promotion ( Form 18-E )
Elementary School Permanent Record
( Form 137-E )
Pupils Report Card ( Form 138-E )
 Form 1 - School Register
should have been accomplished by July
2013 (every school year )

transfer in/ late enrollees should be

written after the last entry and will not be
included in the alphabetical order.
Monthly attendance should be
accomplished regularly.
13.0 13.75
 Form 1 - School Register
Age for June (opening) should be
referred to the reference table at the
back of the form 1
Care should be taken in using the table
for determining ages.
Require the pupils/ parents for a copy of
their birth certificate for the correct
birthdate
A REFERENCE TABLE FOR DETERMINING AGES

AS OF JULY 1

YEAR OF BIRTH MONTH OF BIRTH

2013 2014 2015 2016 JAN. FEB. MAR. APR. MAY JUN JUL. AUG. SEP. OCT. NOV. DEC.

2008 2009 2010 2011 5.5 5.5 5.5 5 5 5 5 5 5 4.5 4.5 4.5

2007 2008 2009 2010 6.5 6.5 6.5 6 6 6 6 6 6 5.5 5.5 5.5

2006 2007 2008 2009 7.5 7.5 7.5 7 7 7 7 7 7 6.5 6.5 6.5

2005 2006 2007 2008 8.5 8.5 8.5 8 8 8 8 8 8 7.5 7.5 7.5

2004 2005 2006 2007 9.5 9.5 9.5 9 9 9 9 9 9 8.5 8.5 8.5

2003 2004 2005 2006 10.5 10.5 10.5 10 10 10 10 10 10 9.5 9.5 9.5

2002 2003 2004 2005 11.5 11.5 11.5 11 11 11 11 11 11 10.5 10.5 10.5

2001 2002 2003 2004 12.5 12.5 12.5 12 12 12 12 12 12 11.5 11.5 11.5

2000 2001 2002 2003 13.5 13.5 13.5 13 13 13 13 13 13 12.5 12.5 12.5

1999 2000 2001 2002 14.5 14.5 14.5 14 14 14 14 14 14 13.5 13.5 13.5

1998 1999 2000 2001 15.5 15.5 15.5 15 15 15 15 15 15 14.5 14.5 14.5

1997 1998 1999 2000 16.5 16.5 16.5 16 16 16 16 16 16 15.5 15.5 15.5

1996 1997 1998 1999 17.5 17.5 17.5 17 17 17 17 17 17 16.5 16.5 16.5

1995 1996 1997 1998 18.5 18.5 18.5 18 18 18 18 18 18 17.5 17.5 17.5

1994 1995 1996 1997 19.5 19.5 19.5 19 19 19 19 19 19 18.5 18.5 18.5

1993 1994 1995 1996 20.5 20.5 20.5 20 20 20 20 20 20 19.5 19.5 19.5

1992 1993 1994 1995 21.5 21.5 21.5 21 21 21 21 21 21 20.5 20.5 20.5

1991 1992 1993 1994 22.5 22.5 22.5 22 22 22 22 22 22 21.5 21.5 21.5

1990 1991 1992 1993 23.5 23.5 23.5 23 23 23 23 23 23 22.5 22.5 22.5

1989 1990 1991 1992 24.5 24.5 24.5 24 24 24 24 24 24 23.5 23.5 23.5

ecm
 Form 1 - School Register
Total enrolment for the year to date is
your annual enrolment ( July )
Total enrolment for month to date is your
latest monthly enrolment including the
transferees in / excluding the transferred
out / dropped out
Daily attendance should be filled up
regularly
 Form 1 - School Register
Total number of attendance number of
absences
 Form 1 - School Register
Fill up the Total enrolment for the year to date
Fill up the enrolment for the month to date
Attendance :
enrolment x number of days number of
absences ( for the month )
Example:
19 pupils x 21 days - 7 absences = 392
Form 2 Teacher Monthly Report of
Enrolment
and
Attendance

Form 1 and
Form 2 are
sisters.
Form 2 Teacher Monthly Report of
Enrolment and Attendance

Average Attendance:
Add the total column under Daily Attendance and divide with
the total number of session/ days for the month.
Percentage of Attendance: Average attendance x 100 / monthly
enrolment
Percentage of Enrolment: Monthly enrolment x 100 / Yearly
enrolment
Teacher: Monthly Enrolment Report
Month Yearly Enrolment Monthly Enrolment Transferees IN Transfer OUT Drop Out Late Enrollees

Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total Male Female Total

June 28 19 47 28 19 47 3 2 5

July 28 19 47 28 19 47

August 28 19 47 28 20 48 0 1 1

September 28 19 47 28 20 48

October 28 19 47 28 20 48 1 0 1

November 28 19 47

December 28 19 47

January 28 19 47

February 28 19 47

March 28 19 47
 Report on Promotion / Elementary School
Permanent Record
( Form 137-E )/ Pupils Report Card ( Form
138-E )

Correctness of Pupils Information Data

names, birthday, birth place, name of parents
Avoid erasures especially on Permanent
Record (Form 137-E) and Report Card (Form
138-E).
Attach a certified copy of birth certificate to the
Permanent Record (Form 137-E)
All Forms should tally with each other.
Remember:
Experience is a hard teacher
because she gives the test first, the
lesson afterward.
Thank
You for
Listenin
g!