COVERAGE AND

REGISTRATION
 OUTLINE
 Milestones on Coverage
 Types of Coverage
 Effectivity of Coverage
 Membership Forms
 Effects of Non-Reporting
 General Workflow
 SS/ER Number Composition
 Frequently Asked Questions
 Value of SSS Membership
Milestones of Coverage
Sep 1957 Employee/Employer

Jan 1980 Self-Employed

Jan 1992 Farmer/Fisherman

Sep 1993 Househelper

Jun 1995 Overseas Fil. Worker

Sep 1995 Non-Working Spouse

Oct 1995 Informal Sector

Types of Coverage
 Types of Coverage
 Compulsory Coverage
- Employer/Household employers
- Employee/House helper
- Self-employed
 Voluntary Coverage
- OFW
- Non-working spouse
- Separated member
Employer

Any person, natural or juridical,

domestic or foreign, who carries
on in the Philippines, any trade, business,
industry or activity of any kind and uses the
services of another person who is under his orders
as regards the employment, except the
government and its instrumentalities.
(Sec. 8-c)
Coverable Employers
- Cooperatives
- Manpower agency cooperative
- People’s organizations
- Religious entities
- Charitable institutions
- Scientific organizations
- Literary groups
- Educational organizations
- Social and civic entities
- Professional practitioners
 Policies on Employer/Employee
Coverage
• September 1, 1957 to July 1958
> With at least 50 employees
> Employers have been in operation
for at least 2 years, and
> Employees have been employed for
at least 6 months
 Policies on Employer/Employee
Coverage
• August 1958 to June 17, 1960
> Employers have been in operation
for at least 2 years
> With at least 6 employees; and
> Employees have been employed
for at least 6 months
• June 18, 1960
> Employers with at least 1 EE
> Employees to be covered on the 1st day
of employment
Employee
 Any person who:
- performs services for an employer in which
either or both mental and physical efforts are
used;
- receives compensation for such services;
and
- there is an employer-employee relationship.
(Sec. 8-d)
Employee
What are the elements of an ER/EE
relationship?

- ER has the right to hire and fire;

- payment of wages; and

- with control and supervision.

Employee
Coverage shall be compulsory upon all
employees, including house helpers,
who are:
- not over 60 years of age (if initial coverage);
and

- regardless of citizenship, duration and status

of employment.
Coverable employees
 Officer of a corporation who performs
services for which they receive compen-
sation other than attendance from
board meetings

Irrespective of sect or religion, ministers,

choir directors, pianist, janitors of
churches and other similarly situated, if
receiving wages
Coverable employees
 Piece rate workers
 Barbers and beauticians
 Night club performers
 Jeepney drivers with operators as ERs
 Sales agents paid on commission basis,
if the ER has control over the
accomplishment of the work
 Trainees whose tuition fees are paid by
the ER
 Medical secretaries
House helper
Who are considered house helpers?

A person who renders

domestic service
exclusively for the
convenience of the family
of the household employer.
House helper
Who are disqualified to be reported as house
helpers?
- Grandparents
- Parents
- Children
- Grandchildren
Including in-laws
Living-out HH rendering service to more than
one HR.
Self-employed
 Who are the self-employed
persons?
- No employer other than himself; and
- Derives income from his physical and mental
efforts. (Sec. 8-s)
Self-employed
Self-employed persons are, but not limited
to:
-partners and single proprietors of businesses
-actors, actresses, directors, scriptwriters and
news correspondent
-professional athletes, coaches, trainers,
jockey
-self-employed professional
- farmers and fisherfolks
- informal sector workers
Self-employed
Highlights/requirements:
- not over 60 years of age
(if initial coverage);
- regardless of trade, business or
occupation; and
- with a monthly income of at least P1,000.
Overseas Filipino Workers
 Who are the OFWs?

- A Filipino recruited by a foreign-based ER

for employment abroad; or
-One who has a source of income in a
foreign country; or
-A permanent resident of a foreign country.
Overseas Filipino Workers

 Requirements/highlights:
-Not over 60 years of age (if initial
coverage).
- Minimum MSC is at P5,000.00.
- If with existing SS number, need not
register thru SS Form OW-1.
Non-Working Spouse
• Who are the non-working spouse?
- Legally married to a currently
employed and self-employed
member; and
- Devotes full time in the
management of the
household and family affairs.
Non-Working Spouse
Requirements/highlights:
- never been a member of
the SSS.
- not over 60 years of age.
- with consent of the working spouse.
- must register through SS Form NW-1.
- contribution will be based on 50% of the
working spouse’s last posted MSC but in no
case should it be lower than P1,000.
“Not over 60 years of age”
- 1957 - 6/21/63 - 16 (minimum age)

- 6/22/1963 - Below 16

- 1957 - 8/3/60 - Up to 60th bday

- 08/4/60 to 08/15/62 - Eve of 61st bday

- 08/16/62 to 12/79 - Up to 60th bday

- 01/01/80 to 06/24/2002 - Eve of 61st bday

- 07/2002 to present - Up to 60th bday

Effectivity of Coverage
 Effectivity of Coverage
- on the first day of operation w/ at
• Employer least one employee
• Employee - on the first day of
employment
• Self-employed - first payment of
• OFW contribution upon
registration
• NWS
- on the month of
• Voluntary resumption of payment of
Member contribution
Membership Forms
Forms (Employers)
• Registration/Reporting
-Employer Registration (R-1)
-Employment Report (R-1A)
- ERs are given 30 days w/in which
to report newly/re-hired employees!!!!

•Data/Status Change
- Employer Data Change (R-8)
- change in business name/address/legal personality/ownership
- suspension/termination of operation/merger
Forms (Members)
• Registration

}
-Employee/HH/HR
The New
-Self-Employed
SSS Form E-1
-OFW
-Non-working
Spouse
• Data Change • E- 4
-Correction of name/date of birth
-Change of civil status
- Dependents
EFFECT OF NON-REPORTING
 Effect of Non-Reporting
 EMPLOYEE : Still entitled to benefits even if his
employer fails or refuses to report him for coverage or
remit his contributions.

 EMPLOYER : Liable to his employees and must:

pay their benefits
pay all unpaid contributions plus penalty
held liable for criminal offense punishable by
fine and/or imprisonment
SELF-EMPLOYED : In the event that he does not realize
earnings in a given month, he is not required to pay
contributions for that month.
GENERAL PROCESS FLOW
General Process Flow
(Issuance of SS/ER Number)

(Frontline, Branch)

• Receives/screens/processes
registration form.
Checks existence Issuance
of a previous record Module
Registrant’s • Encodes registrant’s data.
SS/ER No. Copy

REGISTRANT/
3-5 min. • Assigns/Issues SS/ER No.
Data Entry
EMPLOYER • Prints SS/ER No. onto form.
Files application. Processing • Releases duplicate copy of form.

Receipt • Transmits to Processing Center.

General Process Flow
(Issuance of SS/ER Number)
Processing Center
DCOD/RISS

Prooflists
• Proofreads encoded data
(prooflists vs source docs)

• Corrects data entry errors

Data Control • Transmits prooflists to
encoders for encoding of
corrections.
(repeats activity until all corrections
are effected)

• Transmits forms and

supporting docs to RIMC/
RIMS for scanning.
General Process Flow
(Data Changes/Updates – E-4/R-8/R-1A)
(Frontline, Branch)

Verifies correctness of Inquiry

SS/ER Number Module • -Receives/screens form.
Registrant’s Copy
• Examines supporting documents.
MEMBER/ Transmittal
EMPLOYER • Releases duplicate copy of form.
Files application. Verification • Transmits to PC.

Receipt
General Process Flow
(Data Changes/Updates)

PROCESSING CENTER  Data Entry

• Requested change

 Processing  Data Control

3.1 If OK for processing, • Proofreads and corrects
data entry errors, if any
• processor prepares approval letter.
• processor & supervisor signs on  Release to employer thru mail
E-4/R-8/R-1A. • form letter

 Release E-4/R-8 and

3.2 Otherwise,
docs./R-1A
• conducts further
verification/investigation.
• prepares letter to RIMC/RIMS
member/employer. for scanning
SS/ER NUMBER
COMPOSITION
SS/ER Number Composition
 10-digit number issued upon registration
xx - xxxxxxx- x

Identifier of the
issuing cluster Main number Check-digit
sequentially computed by an
Clusters: generated by algorithm
01 - Baguio 06 - Cebu the computer
02 - Tarlac 07 - Bacolod
03/33/34- NCR 08 - CDO
04 - San Pablo 09 - Davao
05 - Bicol 10 - Zamboanga
SS/ER Number Composition
 10-digit number issued upon registration
01 - 1234567-8
02 - 1234567-8
Baguio 03/33/34 - 1234567-8
Tarlac

NCR
UMID Card
UMID Card
 12-digit CRN (Common Reference No.)
SS# - 01-1234567-8
CRN - 000-112-345-678

SS# - 34-1234567-8
CRN - 003-412-345-678
SUPPORTING DOCUMENTS
 Supporting Documents
(for SS number and SS card
issuance)
SS Forms E-1/RS-1/OW-1/
NW-1/E-6 All supporting documents must
contain the name & date of
birth of the registrant
 Primary documents

 birth certificate
 driver's license
 baptismal certificate
 PRC card
 passport
 seaman's book
Supporting Documents
All supporting documents must
• Secondary documents: contain the name & date of
birth of the registrant
alien certificate of registration marriage contract
ATM card w/ cardholder's name membership card from private companies
ATM card w/ certification from bank, NBI clearance
if w/o name OWWA card
bank account passbook Pag-ibig member's data form
birth/baptismal certificate of children permit to carry firearms
certificate from MARINA PHIC member's data form
 certificate of naturalization police clearance
company ID postal ID card
blue card issued to company reps school ID
credit card seafarer's registration certificate from
 fisherman's card from BFAR POEA
 GSIS card senior citizen card
health or medical card temporary license and student permit
ID card issued by LGUs issued by LTO
ID card issued by PRC-accredited assntranscript of records
 life insurance policy voter's ID card/affidavit
Supporting Documents
(for correction/changes)
SS Form E-4
All supporting documents must
contain the name & date of
birth of the registrant

 Primary document

 birth certificate

 In the absence of the Birth Certificate,

Certificate of Non-Availability of the date of
birth/name registered with the SSS and the
alleged correct DOB/name
Supporting Documents (For
correction/changes)
 Secondary documents:
alien certificate of registration
 baptismal certificate
 birth/baptismal certificate of children
 certification of naturalization form BI
 certification form the office of cultural
minorities
 driver's license
 GSIS membership records
 life insurance policy
All supporting documents must
contain the name & date of
birth of the registrant
marriage contract
PAGIBIG fund member data record
permit to carry firearms
PHIC member's data form
record of employment
school records
TIN card
valid NBI clearance
voter's ID/affidavit/certificate of
registration as a voter duly authenticated
by COMELEC
FREQUENTLY ASKED
QUESTIONS
Frequently Asked Questions
• What services are exempt from compulsory coverage as
employee?
- Casual employment
- Government service
- Employment of single proprietor in his own business

• Are Catholic priests subject to coverage?

Yes. Either as employee or self-employed.
Frequently Asked Questions
 Is the coverage of foreign government entities
and international government organization
voluntary or compulsory?

Voluntary. The foreign entities or international

organizations have the option to enter into an
Administrative Agreement (AA) with SSS. Once
the AA is approved, the coverage of the
employee/s becomes compulsory.
Frequently Asked Questions
What are the conditions for exemption from coverage of
Regional or Area Headquarters of multinational companies in
the Philippines?
•That the regional or area headquarters do not earn or
derive any income from the Philippines and all their
expenses are financed by their parent companies;
•That the area or regional headquarters act as supervisory
communications and coordinating centers only for
their affiliates, subsidiaries or branches; and

• That they are exempt from all forms of local licenses

fees, dues, imports or any other taxes or burdens.
Frequently Asked Questions
• When a member loses his SS ID card or cannot
remember his SS number, should he secure
another SS number?
No. The SS number assigned to a member is his
lifetime number which must always be used in all his
transactions with the SSS. He should not secure another
number at any other time.
• Does SSS issue temporary SS number?
No. The SS number assigned to a member is his
lifetime number. The “temporary SS no.” flag is simply an
indicator that the registrant did not submit the required
document/s at the time of registration.
Frequently Asked Questions
 Can employers hire employees without SS
numbers ?
No. Section 24 (e) of the SS Law requires the presentation
of SS number as a condition for employment. However,
lack of SS number should not prejudice a qualified member
from availing SS or EC benefits.
 Can anybody secure copies of records submitted to SSS
by members ?
No. Section 24 © of the SS Law provides for their
confidentiality. Records can only be obtained, by
persons other the member, in compliance to a subpoena
duces tecum or the authority by the SSS President.
Frequently Asked Questions
 Is it mandatory for married female members to use their
married name ?

No. Article 370 of the Civil Code of the Philippines provides

that:
"A married woman may use:
(1) Her maiden first name and surname and add her
husband's surname; or
(2) Her maiden first name and husband's surname;
or
(3) Her husband's full name, but prefixing a word
indicating that she is his wife, such as "Mrs."
Frequently Asked Questions
 Are employer branches with decentralized
operations required to register under a separate ER
number ?

No. Employers branch will issued a 13-digit

Employer Branch Code with composition as follows:

01- 1234567-8 001 La Union

01-1234567-8 002 Mandaue
VALUE OF SSS
MEMBERSHIP
 Short-Term Benefits
Range of Benefit Amount
No. of Range of
Short-term Range of Benefit
Contributions Contributions
Benefits Amount
Required Amount

SICKNESS 3 P312-4,680 P120-P54,000

MATERNITY 3 P312-4,680 P2,000-P39,000
FUNERAL 1 P104-P1,560 P20,000

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 Long-Term Benefits
Range of Benefit Amount
No. of
Long-term Range of Range of Benefit
Contributions
Benefits Contributions Amount Amount
Required

DEATH 36 P3,744-P56,160 P1,200-P20,511

DISABILITY 36 P3,744-P56,160 P1,200-P20,511

RETIREMENT 120 P12,480-P187,200 P1,200-P23,588

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 Value of SSS Membership
(Actual Member Cases)

60
 Value of SSS Membership
(Actual Member Cases)

61
 Value of SSS Membership
(Comparison vs. Standard Private Insurance)

Wide range
Contingencies Limited scope
Covered

Lifetime Duration of Usually fixed

membership Coverage (with lapsation)

Company
Government Guarantee reserves only
62
2 Good Reasons for Becoming
SSS Member

• Build an Emergency Cushion

You never know when your
circumstances will change.
• Save for Retirement
When it comes to retirement, the
name of the game is time. The
sooner you start saving, the less
you will need to save in the future.
Contact Nos. 924-3465; 920-6401 local 5336