4th Quarterly Review Meeting

Site:

Mumbai
Oct’ 2017

1
Project name and Scope of work

2
List of improvements/innovations in last quarter

S.No. Description Benefits achieved/problem

solved
1

• Show photographs of the innovations

3
Safety measures/BBS/Ops Kawach/
achievements/awards/ certificates in last quarter
S.No. Description

• Do not show photos of routine activities like – Fire extinguisher training, pep talk etc.

4
Contribution towards Knowledge Enterprise

Something to Lessons Learned Documents in Project

Share (nos.) (nos.) DMS (status) Completion
Reports (status)

• Site to mention any contribution in Knowledge Management and related initiatives.

• Sites can reach out to the KSG teams for any queries

5
Certificates/Media reports/Letters

6
Progress Photographs

7
Contractual Details

Start Date End Date Value (INR Cr.)

Contractual

Budgeted

Actual/Expected

Status of EOT
Application Status Applied Approval sought upto
Not Applied
(keep one option)
Approval Status Approved Approved upto
Not approved
(keep one option)

8 Template V.05.16
Milestone Details and Key Dates

Contractual Date as
Description/KDs Date per EOT
Site Plan

• All KDs that can delayed should be highlighted in Red

• KDs yet to be achieved should only be shown
9 Template V.05.16
Physical Progress - Site specific
Current
JTD YTM YTM Jan’18 - Annual
Projecti
Mar’17 Dec' 17 Dec’ 17 Mar’18 Budget
Item Unit on
Projecti (FY 17- (FY17-
Actual Budget Actual
on 18) 18)
Piling Nos
Pile cap Locn
Pier Locn
Turnover (INR Cr)

Note: Data in this slide to be shown based on the nature of site. Project to decide in
consultation with BU head.
For instance – M.G.Setu should show the status production at fabrication yards and KRCL
should show Civil and steel separately

Reason of increase/shortfall
10
Financial Progress Achieved- Snapshot

Quarter: Oct’ 17 - Dec’ 17

Projected in % of budgeted
Budgeted Achieved
last QRM achieved
Turnover incl. Escl
Total cost incl Fin. Cost & Int H/C
Profit

Financial Year - YTM Dec’17

JTD % of
Mar’17 Budgeted Achieved budgeted
achieved
Turnover incl. Escl
Total cost incl Fin. Cost & Int H/C
Profit

All values in INR Cr Catch-up plan

11 Template V.05.16
Financial Progress (Total Job)

Projection Change
Current
Item Tender Prestart Budget (last w.r.t.
Estimate
QRM) Prestart
Turnover incl. Escl
Cost excl Fin. Cost & Int H/C
Finance Cost
Internal Hire
Interest on HO Funding
Site Profit

All values in INR Cr

12
Financial Progress Projections - Snapshot

Next Quarter: Jan’ 18 - Mar’ 18

% of budget
Budgeted Projection
projection
Turnover incl. Escl
Total cost incl Fin. Cost & Int H/C
Profit

Financial Year - YTM Mar’18

JTD Mar’17 % of budget
Budgeted Projection
projection
Turnover incl. Escl
Total cost incl Fin. Cost & Int H/C
Profit

All values in INR Cr

13 Template V.05.16
Monthly Progress S-Curve
Prestart-Budgeted-Actual

14 Template V.05.16
 Key activities - Asking Rate

Actual Production
Asking rate balance job
per month
Key Activities Unit Balance
Balance Prod/
Duration Peak Average
Qty month
months
Piling Nos

Pile cap Locn

Pier Locn

Pier Cap Locn

BG Casting Nos

BG Launching Nos

15
 Major Equipment Cost

P&E cost break-up Prestart JTD Mar 17 YTM Dec’17

(Actual) Actual Budgeted
External Hire Value
% of T/O
Internal Hire Value
% of T/O
Spares (internal) Value
% of T/O
POL (internal + external) Value
% of T/O
Total
Total cost as % of turnover
Turnover

All values in INR Cr

16
Major Equipment availability and utilisation
Availability and Utilisation
YTM Dec’17 Quarter (Oct-Dec’17)
Equipment Availability Utilisation Availability
Utilisation (%)
(%) (%) (%)

Internal

External

Productivity
Rated Budgeted Actual
Equipment Unit
Output Output Output

Internal

External

17 Template V.06.17
Running and Manpower Costs
All values in INR Cr
Running Costs
Particulars JTD Dec'17 YTM Dec'17 Quarter (Oct-Dec’17)
(INR Cr) Budget Actual Budget Actual Budget Actual
Total Running Cost
Turnover in Crores
Cost as % of Turnover

Manpower Costs
Particulars JTD Dec'17 YTM Dec'17 Quarter (Oct-Dec’17)
(INR Cr) Budget Actual Budget Actual Budget Actual
HO Staff
Local Staff / Workers
Full & Final Cost
Supply Labour
Total
Cost as a % of Turnover
18
Break-up Template V.06.17
Unit Cost (INR Lacs)

Cost/Unit (direct)
BOQ Rate/unit
Major Items Unit
JTD Dec’ 17 Budgeted (including escl.)
Actual Bal. Job

19
 Inventory – JTD
All figures in INR Cr.
Requirement
As on Oct’17 As on Nov’17 As on Dec’17 for next 3
Description (Rs.Cr) UoM month
Qty Amt Qty Amt Qty Amt Qty
Reinforcement Steel MT
Structural Steel MT
Cement / Flyash MT
Other Const. Material
a) Shuttering
b) Fabricated items
c) Electrical
d) Spares
e) Aggregate ( Crusher )
Miscellaneous
Total Amt
If miscellaneous is more than INR 5cr add mention reasons in the footnote
20 Template V.06.17
Wastage

Theo. qty Act. qty Wastage

% % wastage
Item Unit
Value wastage norm
JTD Dec ’ 17 Qty
(Rs. lacs)
Cement
Sand
Aggregate

Reinf. Steel

Bitumen
Concrete

21
 Cash Flow

Particulars JTD (Dec’17) YTM (Dec’17) Next Quarter

(INR Cr) Projection
Budget Actual Budget Actual Budget Actual
Turnover
CIF (with advance)
COF
Net Inflow

All values in INR Cr

22
Analysis of WIP

BOQ Out Of
Item (Rs. Cr) Escalation Total
Turnover Scope Work
Work Done JTD Dec'17
Work Billed JTD Dec'17
Work Certified JTD Dec'17
Work Paid JTD Dec'17
Gross WIP

Breakup of Gross WIP

WIP - Billed (Undisputed)
WIP – Not Billed
(Undisputed )
WIP – Disputed

All values in INR Cr

23
Age analysis of WIP

BOQ Out of scope

Job to Date Escalation Total
Turnover work
Gross WIP
Age Analysis for 0-30 Days 31 - 60 Days 61 - 90 Days Above 90 Days
BOQ
Escalation
Out Of scope work
Net WIP
Realisation Plan Dec-17 Jan-18 Feb-18 Beyond Feb - 18
BOQ
Escalation
Out Of scope work

All values in INR Cr

24
Status of Variations (INR Cr)

Variations Project Realisation

Description of Variations
Identified Submitted Amount Date

All values in INR Cr

25
Status of Claims (INR Cr)

Claims Project Realisation

Description of Claims
Identified Submitted Amount Date

All values in INR Cr

26
Support Required/Areas of concern

HO

Client

Site

27
 Risk Register

Risk Risk Rating Actions

Event Description Likelihood Severity
Risk Response Mitigation
Responsibility
Monetary
Rank Strategy Measures Impact

Political Cause
stability Effect
Risk

Add more risks based on site risk register, follow ISO Risk Register Format and
attached PDF in Hyperlink.

28 Template V.06.17
Last QRM Action Items (MoM)

Action items (MoM) Action Taken

29 Template V.06.17
Thank You
Catch-up plan - Improvement Plan

Activity Turnover Profit

improvement Improvement

Total

All values in INR Cr Back

31
Reasons for turnover increase/shortfall - YTM Dec’17

No Item Turnover Profit

1
2
3
4
5
6
7
Total

All values in INR Cr Back

32
Break up of Running Costs
All values in INR Cr

Break up of Running Costs (INR Lacs)

JTD Dec'17 YTM Dec'17 Quarter (Oct-Dec’17)
Running Cost Breakup
Budget Actual Budget Actual Budget Actual
Car Hire
Fuel for Cars
Watch and Ward
Balance Other Cost

Number of Employees
Particulars JTD Dec'17 YTM Dec'17 Quarter (Oct-Dec’17)
(INR Cr) Budget Actual Budget Actual Budget Actual
HO Staff
Local Staff / Workers
Full & Final Cost
Supply Labour
Back
33 Template V.06.17