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The Handy Guide To Cashing in The Currency of Networking
The Handy Guide To Cashing in The Currency of Networking
NETWORKING
Table of Contents
This is a fact that applies to almost every aspect of our lives. From a pro-
fessional perspective, an effective network is crucial to success. The people
you know do matter.
But, how exactly do you build these contacts? How exactly do you network?
Worry not, for in this book we shall cover the essential basics of networking.
From essential tips to networking technology, here’s your ultimate guide to
cashing in the true currency of networking.
Being a part of any corporate industry in the world, you too must have no-
ticed and attended many local, national or even global conferences and
events of your industry. But despite these numbers, most attendees often
fail to answer one simplequestion:
Google search ‘Benefits of attending conferences’ and you will come across
no less than a 100 of them. But how many of those benefits do you actually
find applicable in your case?
Business events are a great source for building contacts. Networking is one
of the most essential aspects of attending such gatherings. Good, meaning-
ful business relationships are an important takeaway from any event.
But in order to ensure that you actually yield something out of it, one needs
to prepare. Let us understand where to begin with for these preparations.
Now that we have on hand our requirements and the achievable benefits,
we can begin with thepreparations.
Knowledge Management
A recent survey says that the amount of information received by a person
every day is equivalent to reading 174newspapers daily. Adding to it, you
have the information given by these conference speakers. Such information
overdose prevents you from perceiving more than 80% of what is received.
Thus, if you want to actually yield something out of what those speakers
said in the last event, manage the information you receive. A few simple
steps would help you do this.
Use audio/video recorders or simply take down digital notes to record the
information received. Store them and keep themaccessible.
Once you have all the delivered information available, you can decide which
things make sense to you and which ones don’t. Plus, this will help you have
a revision of the information long-time after the event. All you need to do is
go back to yourrecords!
That is why, it is crucial that before going to the event, go through the ses-
sions’ details and filter out the sessions which would be useful for you.
Get the details of the speakers and analyze the usefulness of the session
for you. This way, you would save your time by skipping the unnecessary
ones.
While attending their presentations, feel free to interact with them and
come up with questions. Not only during the presentation, you can continue
the conversation after it as well. This will not only help you learn but also
network with these pioneers.
These networks can help you grow your clientele, find you new sponsors or
just help you in various parts of your business. However, you need to strate-
gize your networking beforehand in order to build only useful contacts.
After all, you don’t want to waste your time with people totally unrelated to
your industry and business.
• The Starters
Before introducing yourself and making use of the familiarity principle, you
need some preparations.
First of all, recognize the people you wish to build contacts with. There are
going to be a lot of fellow attendees and speakers. Building contacts with
all of them is not possible. That is why it is essential to filter out the relevant
people.
Find the industries they belong to and understand if their contact can help
you. Shortlist the people you wish to network with and learn more about
them in detail.
• The Execution
Such knowledge distribution would play the role of the second trigger in the
familiarization process. It will not only help you get recognized but also give
you some perspective about your fellow attendees.
It will help you build a positive reputation for yourself and other attendees
would look up to your knowledge and findings.
After having these conversations and discussions, you have now become
known to other attendees. You can also use the networking platform to set
up meetings with attendees you find important. Your pre-established recog-
nition would help you set up these meetings easily.
Even after all such preparations, you can still end up with no or minimal re-
sults. Everything discussed for networking till now is the preparatory stage.
The actual results are gained post the meetings you have.
Find out the details of their business and understand how you can be helpful
to each other.
This includes things like why do you wish to network with them or what ben-
efits can they yield fromthis meeting.
You can either have mutual ideas to share or you can brief them with your
business model and ask them for the support that you require from them.
Networking and learning are two very broad domains of benefits of attend-
ing events.
The target stakeholders they wish to work with also differ according to their
motives.
1.Sponsors:
The primary goal of sponsors is usually to network with their potential cus-
tomers who usually are yourattendees.
Being an event prof, it is your responsibility to ensure that the sponsors get
all the required channels for such promotional activities.
2.Exhibitors/ Traders:
3.Speakers/ Performers:
Event profs usually believe that speakers attend events only for monetary
benefits.
While finances constitute one of the factors, it is definitely not the only rea-
son. Each speaker or performer wishes to make their “brand” even more
popular and preferred by frequently reaching out to new people. Your
events work as one of the platforms for them to do this.
That is why, they wish to interact with the attendees apart from their formal
session. Interactions with speakers or performers can also be a profitable
and interesting way of increasing the audience engagement.
4. Attendees:
As an event prof, you also need to understand that the networking goals of
the attendees are anything but uniform. They might just wish to know other
people from their industry, they might wish to learn something better from
the speakers or the performs, they might want to look for potential business
associates or they might simply wish to increase their contacts.
Whatever be their motives, you need to ensure that your attendees get the
required platform for interacting and networking with their fellow attendees
and all the other eventstakeholders.
5. Organisers:
They need to interact with all the other stakeholders of the event in order
to fulfill their individual goals. That is why, whenever you are working on the
networking tools of your event, always make sure to include them as a
crucial stakeholder.
These were the general categories in which you can usually classify your
event networking stakeholders. Networking is a crucial aspect of your event
which is usually the focus and goal of almost all of the stakeholders of your
event. Make sure to come up with something that would help them all.
One way to do that is using event technology. It is one of the most popular
way of facilitating efficient event networking, fulfilling the requirements of
all the stakeholders involved. In the upcoming chapters, we shall discuss
various tech-tools that event planners opt for in order to optimize
networking at events.
People attend events for all sorts of multiple purposes. From generating
leads to collecting funds, each event has its own agenda. So do the people
who attend such events.
Personally, Ilike to interact with and meet new people whenever Igo toan
event. That stack of business cards received along with the new connec-
tions gained across Social Media platforms always give me a sense of
satisfaction in terms of making the most out of the event Ijust attended.
Social contacts are one of my favourite take-aways from an event.
Some people attend events for the sake of getting new experiences while
others attend such events for getting to know more about a particular in-
dustry and get more contacts. Networking is one of the major reasons for
which people sign-up for and attends an event.
“Interaction with
others to exchange
information and
develop professional
or social contacts.”
It will also pave way for exchange of ideas and knowledge along with fruit-
ful collaborations. An event is a gathering of people from all facets of life.
Hence, it makes up for a perfect place to network and meet more people.
With the evolution of technology, the events industry has seen some major
technological innovations. A direct effect of this is a major shift from offline
to online platforms for carrying out major tasks related to event planning
such as registrations, feedback, etc.
Event website and event app are some of the most important event tech
trends that have taken over the industry. Seeing the increasing rate of
event website and event app adoption, developers of such SaaS products
have taken to integrating the networking aspect with such online platforms
as well. This has led to the rise of the Event Networking Platform.
Think about it, isn’t it better to explore the event community virtually before
you attend the event? Connect with fellow attendees, have a chat with them,
share information and interact. It makes it much easier and much more
efficient to network at an event, saving up your time.
There are various kinds of networking platforms in the market. Some dis-
tribute stand alone networking platforms event organizers can use for one
particular event.
1.Chatting:
It also makes it easier for people to get to know each other and to decide
whether or not the person on the other end of the conversation is a fruit-
ful contact to build upon. Only after the conversation can people decide
whether or not a face-to-face meeting is required.
2.Engagement:
Engagement is one of the key features in a net-
working platform. Apart from its obviousbenefits,
engagement is one way to increase your net-
working platform adoption. One way to engage
the attendees is by sending out scheduled push
notifications.
4. One-on-one meetings:
5. Maintaining schedule:
6.Content Sharing:
7. Discussion forums/Polls:
8. Community building:
People can post, comment, like just like in any social media group. These
posts can also be moderated. Thus community building facilitates relevant
and simpler networking.
You know the what’s and how’s, learn why an event networking platform is
a worthy investment in the upcomingchapter.
With the advent of technology in our daily lives, the line between physical
and virtual communication is getting blurred. While this doesn’t simply mean
that you keep yourself glued to your smartphone.
There are many tools at your disposal that you can use to expand your
networks and add to your experience. Here’s how technology is shaping the
future of networking at events.
How do you connect with the speakers whom you’ve been following on
Twitter since 4 years?
Event technology is the solution to such issues and answers to all the prob-
lems that attendees face duringnetworking.
This makes it easier for people to form a personal connection when they
finally meet. And when you build personalized connections, there are greater
chances you’ll want to do business with them.
Let’s take the example of the Vibrant Gujarat Global Summit to understand
this concept better.
You can have a list of names and titles of other people at the event, but it’s
difficult to do the actual business with a good number of people from the
international market. This is where we gotinvolved.
Our mission was to help attendees in breaking the ice and facilitate a
common platform to not only network and do business but also plant life-
long relations.”
Mayank Aggarwal
CTO and Co-Founder of Hubilo
Hubilo offered the matchmaking service as a part of its in-built event app
networking platform, which also included advanced features like event info,
speakers, schedule, agenda, sponsors, meetings, venue, polls, discussions,
social activity stream, exhibitors and soon.
Working with Hubilo, organizers were able to send emails to attendees ex-
plaining the matchmaking process and inviting them to create their respec-
tive profiles indicating people from specific areas they are looking for or
have to offer.
Attendees can then browse these offers and requests and send invitations
to meet people at theevent.
- Representative of IndexTB
We find that it’s an interesting and relevant networking tool for our attend-
ees because it creates serendipitous meetings between people who may not
otherwise cross paths, but obviously have a lot to learn and offer mutually,
- Representative of IndexTB
You know the what’s and how’s, learn why an event networking platform is
a worthy investment in the upcomingchapter.
Most of the event planners when asked about what sort of event tech-
nologies they have incorporated in their events, replied saying “big flat
screens” or “power point projectors.”
Those things are obviously important but they are just the tip of the tech-
berg we are talking about. Also, many event planners shy away or are
uninterested when it comes to using event technology which is either due
to lack ofknowledge or ignorance.
Due to this, they miss out on important opportunities. And hence, it makes
their event adull and mundane experience.
Since networking is one of the core reasons why people attend events, it
has emerged as a tool which increases the value of your event
exponentially.
2.Attending an event is like a fortune cookie. Nobody knows who all are
going to be present at an event and whether or not would they be of same
interest.
With the help of the advanced filters attendees can actually filter people
according to their designation, organization, industry, recently added,
interests and people whoviewed their profile.
Sounds like a matchmaking process, doesn’t it? It does. The advance algo-
rithm suggests every attendee profiles they should be connecting with and
meeting at an event based on their interest and designation.
2. Break theice.
Isn’t it fascinating that half of the attendees are introverts while most
of the meetings are designed for extroverts.
They can introduce themselves without any fear or timidity and let fellow
attendee know what they have to offer and what they are looking for.
This way organizers will be able to know how well their event is performing
in terms of return of objective and whether they have attracted the right
people or not.
Engagement is the key factor which will set your event different from
other events. Interactivity is a rising trend in the event industry and more
and more emphasis is being given to it from the organizer’s side.
Wouldn’t you like to know why and for which part your attendees are
excited about?
Every organizer would like to keep their audience glued and interactive at
an event, isn’t it? Well, this is yoursolution.
Enable live engagement during speaker sessions with the help of network-
ing platform. Let people ask their questions and share their opinions directly
to the speakers.
“By selling your event ticket, you convert an audience into your event
attendees but by delivering them a worthwhile experience, you make them
your event brand advocates.”
Most of the organizers don’t know the potential of keeping in touch with
their attendees all through the year. Being an event organizer, tell me how
often do you interact with your attendees once the event is over?
You want to know how engaging with your audience helps in creating an
amazingevent experience during the event? Check here.
Have you ever thought of securing sponsors and attracting more exhibitors
by providing them with not just a physical space but a digital one as well?
Make the navigation easier by showcasing the event venue layout with stall
numbers.
From social media shares, engagement ratio, total reach and impression,
event analytics will give you in-depth detail about how your event is per-
forming.
And hence, this is the perfect recipe for keeping the event momentum crisp
and lively.
If you don’t provide the technology to let attendees network at your event,
they will find the technology and new event to network.
Would you like to disappoint your attendees or you would like to give them
a wow experience? Choice isyours!
Ironically, networking is one of the top 5 reasons why people attend busi-
ness events. And hence, since ages, planners have to try their best to ad-
dress that interest by hosting cocktail parties or providing networking
lounges and what not!
But times are changing, indeed. There are newer and more effective ways
to foster meaningful connections for your attendees.
We could never even imagine that wine & dine could be transformed into
such a big networkingopportunity.
3. PhotoMap
The Exhibitor Show came up with another amazing idea of ‘Photo Map.’
With the idea to connect people
from the same geography, The
Exhibitor Group invited attendees
to attach their photo to a large
map to indicate where they are
from.
4. Destination Networking
The 2013 World Mobile Congress held in Barcelonasurprised around 70,000
attendees with 8 new venues created especially to facilitate networking.
All these gardens were outdoors with special arrangements to tackle un-
pleasant weather so that networking doesn’t get affected. The first night of
the conference witnessed a cocktail reception for attendees hosted by or-
ganizers as an introduction to their new networking concept.
For the Orlando Show, they turned this practice into a contest by adding a
gift bag as a winning prize.
Most of the apps ask users to sign in using their LinkedIn account, so the
systems can classify people and match them up with people of similar
interest.
Additional features of these apps are more than you can imagine. To know
more about them, hold on, we’ve an entire section dedicated to it.
7. Post a Picture
At I.B.M Connect in January, the company created a Twitter photo contest
to encourage event attendeesto
interact with its “I.B.M
Champions,” a group of about
75 bloggers, clients, analysts and
business partner.
This group is highly active on
social media and peoplewere
willing to share their genuine
experiences regarding the
company products.
The Champion who has the most pictures tweeted was also rewarded with
the prize.
Organizers met with the Champions before the conference to give them
an in-depth understanding of the concept, so that they could reinforce key
concepts as they interacted withattendees.
Looks like your attendees can have a lot of fun using this concept.
Once the event is over, attendees can plug it into their computer’s USB port
to see all the people and information collected. These days, it’s even easi-
er to integrate the e-cards feature directly with your event app rather than
going for a separate tool to do that.
Take the GES 2017 event app for example that had the ‘v-cards’ feature in-
tegrated within. It makes it really easy and convenient for the attendees.
9. Group/Community BasedActivities
At the Clean the World in Orlando, more than 100 attendees from the Pro-
fessional Convention Management Association’s Convening Leaders Con-
ference assembled hygiene kits.
These kits were later given as a
charity to a local homeless shel-
ter. Charity Services such as this
facilitates an opportunity for
event attendees to work togeth-
er towards a commongoal.
10.Scavenger Hunts
Mashable, a global multi-platform media, andentertainment company
hosts a two-day conference each spring at Walt Disney World.
This event includes about 300+
senior-level executives, manag-
ers and head of departments,
marketers, tech enthusiasts and
entrepreneurs, ends with a social
media based scavenger hunt.
His philic nature is prone to dogs, poetry, coffee, friends and coffee
with friends. If you’re on Twitter, say Hello to him @jsitapara and
follow his articles on blog.hubilo.com.
And Jay says, do not forget to share this Ebook!
Hemani strives to create resourceful guides that pave way for insight-
ful discussion built around various facets of the event industry. She has
a keen interest in event technology and how multiple innovations in
the field can help transform the way events are created, marketed and
executed.
She is one of the key contributors to the Hubilo Blog. She strives to cre-
ate a wide range of useful content for event planners, event techies
and event marketers.
A dog lover and an avid reader, she is currently pursuing her love of
literature an psychology.
Say goodbye to the mundane task of doing things manually and allow the
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way. Automate the whole process and get your event powered by Hubilo
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Meghna Mittal
meghna@hubilo.com
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