OWA Training

Outlook Web Access Basics:

Email, Calendars, and Contacts
 Topics
Mail Contacts
• Logging in • Viewing Contacts
• Support Site • Adding Contacts
• Navigating mailbox: • Importing contacts
• Reading messages
• New messages Calendars
• New mail folders • Viewing calendars
• Reply/Forward/Print/Delete • Change view
• Mark, Flag, Pin messages • Search Calendar
• Filter, Sort, Conversation View • Create event
• Archive or Move messages • Setting up meetings
• Mark junk • Viewing room calendars
• Setting up signature • Sharing calendars (and unsharing)
• Setting up out-of-office reply Settings
• Adding account to import to OWA • Time Zone
(no forwarding) • Theme
• Changing Default Reply • Blocked/Safe list

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OWA: Outlook Web Access
• OWA allows you to access your email through
any web browser connected to the internet.
• The Outlook client also allows you to access
your email, but requires you to install software
on your device. Outlook is included as part of
the Microsoft Office suite.

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OWA Interactive Training

Yes! Just like that!

Click on area indicated
(reading or slideshow view)

Peach callouts indicate when action is

required from you. Click on the
indicated object (this one).

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Logging in

http://email.wustl.edu/

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 Logging in

http://email.wustl.edu/

Nav bar with support info, training, and guidelines

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Logging in

http://email.wustl.edu/

Access OWA here using

your WUSTL key

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Logging in Or go directly to the OWA portal:

http://email.wustl.edu/mail

click

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Navigating Your Mailbox
Click on a message to open in the reading pane. Double-click to open in a new window.

click

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 Navigating
search
Your Mailbox
Folders in far left pane. Search for messages or people. Create new message or folder.

New message

Right-click a folder to create new

Folder list

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Navigating Your Mailbox
Default setting is Reply all (change under GearOptions). Click down arrow to Reply, Forward, Print, etc.

click

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Navigating Your Mailbox
Hover over message to: delete, mark as read/unread, flag, pin

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Navigating Your Mailbox
Click All to: Filter, Sort, and Turn on and off Conversation View (by folder)
click

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Navigating Your Mailbox
Selecting a message changes your task ribbon along the top. Archiving moves messages
from inbox without deleting.

click

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Navigating Your Mailbox
Set up an Archive folder the first time you archive (play video for example).

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Navigating Your Mailbox
Sweep to delete or archive batches of emails. Mark Junk emails. Move to different folder
(can create new folder here).

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Setting Up a Signature
Click gear, and choose Options.

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Setting Up a Signature
Under Layout, choose Email Signature. Select options. Save. Click the back arrow next to
Options to return to mailbox.

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Setting Up Automatic Replies
Under Automatic processing, choose Automatic replies. Save. Click the back arrow next to
Options to return.

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Changing Default Reply
Under Automatic processing, choose Reply settings. Select choice, click Save. Click the back
arrow next to Options to return to mailbox.

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Connecting Other Email Accounts
You may set up your OWA to import messages sent to other email accounts. Forwarding from your
Washington University OWA account is strongly discouraged for security reasons. Connecting
other Email Accounts to your Outlook account, while not a security risk, is also discouraged.

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Contacts
Contacts are accessed through the People app. Click the App launcher in the upper left (or
right on small windows), and choose the People tile.

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 Contacts
Use Search People to find contacts in the Wash U Directory. If no search results appear, be
sure you are searching the Directory. Add to contacts, or a Contact List.

click

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Contacts
To add a Contact not in the Wash U Directory, choose New  Contact.

To import contacts from other email accounts, choose Manage  Import contacts.

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Calendars
Click the App launcher in the upper left (or right for small windows), and choose the
Calendar tile.

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Calendars
Change Calendar View in upper right. Search Calendar events in upper left. Share with
others (full details or just availability).

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 Calendars
Sharing: Click Share twice. Enter email address(es) in Share with: (just type name to search Wash U
directory or contacts). Customize subject line. Choose permission level. Choose which Calendar. Hit Send.

Enter emails, or search by

Click twice name

Select
permissions
Choose calendar
to share

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Calendars
Unsharing: Right-click your calendar. Choose Permissions…

Change permission level or click x to remove altogether. Save or Discard changes.

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 Calendars: Create an Event
Click New.

Under Details, add a title, location, and start and end dates and times.
• If it's an all day event, select the All day check box.
• When you don't want others to see the details of a calendar event, select
the Private check box.
• To make this a recurring meeting (a series), in the Repeat list, pick how often you
want it to take place, and in the From and To boxes, set the dates that you want
the recurring appointments to span, for example, repeat this meeting every
Wednesday from March 4th to May 6th.
In the Reminder box, set the lead time to remind the participants of the approaching
appointment.
NOTE Use the Email reminder and Send reminder to boxes to send an email reminder to
yourself or to the participants. Fill out the reminder message box, and click Save.

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 Calendars: Set Up a Meeting
Follow steps for creating a calendar event. Add people. Add room to search room calendar.

click

Scheduling
assistant allows you
to view availability
of meeting
participants and
Enter emails, or rooms
search by name

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Settings
You may need to change your time zone. Click gear in upper-right and choose Options.

Then select Region and time zone, and set to Central Time.

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Settings
Customize appearance by clicking the gear in the
upper-right corner, and choosing Change Theme.

Block users by choosing

Options  Mail  Accounts
 Block or allow

Add Safe Senders, and

Blocked Senders, and click +

To edit or remove from

Blocked or Safe list, select
and choose pencil to edit or
trash to delete.

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Support Site

http://email.wustl.edu/

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