The mySAP ERP modules

SAP R/3 is an integrated business system consisting of a core modele called R/3 and one
or more business specific modules. The modules shaded below are the mdoules currently
being implement through GM International Trading Company.

CO – Controlling FI – Financial Accounting

CO FI

CO

mySAP
ERP

MM – Materials Management
SD SD – Sales and Distribution

1
Financials
 FI information supports a variety of internal and external
business requirements. Will include Profit and Loss
statements and Balance sheets. Sub-modules include,
General Ledger Accounts, Accounts Payable, Accounts
Receivable, and Asset Accounting.
 Basic Data


General Ledger
Accounts Payable
FI
FI
 Accounts Receivable
 Cash Management
 Asset Management

2
Controlling
 Used for internal reporting purposes. Sub-modules
include Cost Center Accounting, Internal Orders,
Profitability Analysis.
 Cost Object Controlling
 Profitability Analysis
 Overhead Cost
Accounting
 Internal Order
CO
CO

3
GM International Trading Company
Organization Structure in SAP

4
Organization Structure – FICO

5
Trading Company Organizational Structure in SAP

Operating Concern

Controlling Area

Company Code Company Code Company Code

GMODC GMGSO GMISCO

Chart of Accounts

6
Asset Accounting
 The Asset Accounting module is an integrated Asset
Management solution for additions, updating, tracking,
depreciation and administrative purposes of the Assets
of an organization. Assets are depreciated periodically
to arrive at their current net value. Once an asset is
capitalized, it can be transferred between Locations,
Cost Centers and Plant. Assets can be removed from
the Assets Ledger by disposing them.
 Asset accounting in SAP uses the principle of
subsidiary ledger accounting. This means each asset
has a sub-ledger that keeps a track of all the financial
transactions of that asset.

7
Asset Accounting
 To handle tangible assets, you can use the business
functions of the following R/3 components:
 SAP R/3 COMPONENT FUNCTIONS Financial
Accounting(FI)Integration with the general ledger and
other subsidiary ledgersAsset Accounting (FI-AA)
 Valuation of fixed assets and settlement of assets under
construction

8
Scope of Implementation
 This session describe the business process flows and and
activates for the following
 Asset Accounting Organization Structure
 Creation of Asset Master Record
 Change of Asset Master Record
 Procurement of Asset
 Capitalized Asset Under Construction
 Retirement of Asset without Revenue
 Retirement of Asset with Revenue
 Transfer of Asset within Company Codes
 Depreciation Posting
 Year- End Closing

9
Organization Structure
The Organization Structure of Asset Accounting in SAP is represented
by Chart of Account, Chart of Depreciation and Company Code. In SAP
R/3 Financial Accounting, it serves as a subsidiary ledger to the FI
General Ledger, providing detailed information on transactions involving
fixed assets.

10
 Organization Structure

The Organization Structure of Asset Accounting in SAP is represented by Chart

of Account, Chart of Depreciation and Company Code. In SAP R/3 Financial
Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing
detailed information on transactions involving fixed assets.

Chart of Accounts

Chart of
Depreciations

Company Code = Company Code = Company Code =

2F30 (GMODC) 2F40(GMGSO) 7820 (GMISCO)

11
11
 Chart of Depreciation
The Chart of depreciation is a list of depreciation areas arranged
according to business and legal requirements. The chart of depreciation
enables you to manage all rules for the valuation of assets in a particular
country or economic region.
You must assign a chart of depreciation to each company code that is
defined in Asset Accounting. SAP provides country-specific charts of
depreciation with predefined depreciation areas. The chart of
depreciation and the chart of accounts are completely independent of
one another.

12
 Master Data
The Asset Master record contains all information relating to an Asset
that remains unchanged over a long period of time. The Asset Master
record consists of two main parts.
  General master data
  Depreciation Area
 Time Dependent
 Leasing
The system stores all the values and transaction data separately on
each individual asset master record. In addition, the assets are also
classified according to various accounting criteria (such as depreciation
methods). This classification assists in management-accounting-oriented
tasks and in the summarization of asset values in the general ledger.
The following are the pre-requisites to asset master data maintenance.

13
 Controlling
Controlling Area
 Organizational unit within a
company, used to represent a
closed system for cost
accounting purposes.
 A controlling area may
include single or multiple
company codes that may use
different currencies. These
company codes must use the
same operative chart of
accounts.
 All internal allocations refer
exclusively to objects in the
same controlling area.

14
Master Data
 In SAP, master data relates to
individual objects that remain
unchanged over an extended
period of time. Master data
contains information that is used
in the same manner for similar
objects.
 Examples would be the master
data of a supplier containing
name, address, and banking
information, or the master data of
a user in the R/3 system,
containing the user's name,
authorizations, default printer,
and so on.

15
Transaction Data
 In SAP, transaction data
relates to daily activities,
which is maintained
frequently and eventually
changed in a short period of
time.
 Transaction Data contains
dynamic information normally
used for a single operation or
process.
 Examples would be the
requisitions, purchase orders,
General Ledger postings, and
quotations.

16
END

17