The COMMAND CENTER

MYOB – lesson 1
Sign-On Window
Sign-on Window
 User ID
– Keeps track of the action of each person
 Password
– Prevents unauthorized access to the company’s data
 Multi-User Access
– Allows other user to use the company file while in use
 Single-User Access
– No one is allowed to access the company file while in use
 Selected Protocol
– Appears only when Multi-user is selected
Cancel button (choose other company file)
Ok button’s (opens the company file)
COMMAND CENTER
Common Options to All Command
Center
 To Do List
– view the business tasks that affect your company on a regular basis
– use the To Do List to automatically act upon the tasks you need to perform
 Find Transactions
– view the type of transaction that is related to the command centre you're using will be
displayed
 Reports
– print virtually all of the reports related to the command centre you're using will be
displayed
 Analysis
– allow you to analyze a number of key aspects related to the command centre
– allow you to view your company's information in table form or in graphical form, as
pie charts or bar graphs.
– Example,
 you can analyze sales and profitability trends, estimate short-term cash needs and chart your
progress on jobs
 You also can see which accounts in your accounts list have the highest balances, which
customers owe you money, and other information that can help you to make informed
business decisions.
Account Command Center
Account –Flowchart Options
 Accounts List
– Allows user to create new accounts, edit and remove
existing accounts, establish budgets and enter historical
account information
 Record Journal Entry
– Allows user to work with transactions in MYOB Premier's
General Journal –
– transactions that aren't specific to any of the other
command centres in Premier.
 Transaction Journal
– Allows user to open the Transaction Journal window, where
you can view information about all transactions you've
entered in the Premier system, for all journals.
BANKING Command Center
Banking-Flowchart Options
 Bank Register
– opens the Bank Register window, where you can enter all your
transactions for asset accounts with cheque privileges or liability
accounts with credit card privilege from one window.
– view a complete transaction history for a selected date range of
each of these accounts and open the source window of each
transaction for more detailed information
 Spend Money
– opens the Spend Money window, where you can create records
of your Spend Money transactions drawn from any of your
business's cheque accounts.
– set up recurring Spend Money templates of the same value.
 Print Cheques
– opens the Forms Selection - Print Cheques window, where you
can print the cheques you've created in the Spend Money, Settle
Returns & Credits and Pay Bills windows
- open a window where you can customise the printed cheques so
they look like the cheques you use.
 Reconcile Accounts
– opens the Reconcile Accounts window, where you can verify
that the balances of your Premier cheque accounts match the
balances on your bank's statements
– You can also verify whether balances of credit cards and loans
are correct using this window
 Receive Money
– opens the Receive Money window, where you have the
choice of recording Receive Money transactions directly
into an account or of grouping Receive Money transactions
into the undeposited funds account.
– use this window to set up recurring Receive Money
templates of the same value
 Prepare Bank Deposit
– opens the Prepare Bank Deposit window, where you can
record deposits of grouped undeposited funds into your
Premier cheque accounts
 Transaction Journal
– open the Transaction Journal window, where you can
view information about all transactions you've entered
in your Premier company file, for all journals.
 Print Receipts
– open the Forms Selection - Print Receipts window in
which you can select the ID numbers and dates for
the official receipts you wish to print. Using this
window, you can also open a window where you can
customise the printed receipts
SALES Command Center
SALES –Flowchart Options
 Sales Register
– open the Sales Register window, where you can view an
overall picture of your sales activity. Using just one window,
you can look at open and closed invoices, quotes, orders,
returns and credits and recurring templates.
– even view a list of all sales, if you choose
 Enter Sales
– opens the Sales window, where you can create transaction
records for the items and services you sell, regardless of
whether the items or services are listed in your list of items
 Print Invoices
– opens the Forms Selection - Print Invoices window, where you
can print the sales you set up in the Sales window, as well as
packing slips and shipping or mailing labels used in the shipping
of items
– Also open a window where you can customize the printed sales
so they look like the sales you use
 Print Statements
– opens the Forms Selection - Print Statements window, where
you can print statements for customers with outstanding sales
balances
– also open a window where you can customize the printed
statements so they look like the statements you use
 Receive Payments
– opens the Receive Payments window, where you can assign
customer payments to their outstanding sales balances and
record deposits on orders
 Transaction Journal
 Print Receipts
– allows you to open the Forms Selection - Print Receipts window
in which you can select the ID numbers and dates for the official
receipts you wish to print.
– also open a window where you can customise the printed
receipts
TIME BILLING Command Center
TIME BILLING Flowchart Options
 Activities List
– opens the Activities List window, where you can view
the activities you've set up in the MYOB Premier
system.
– Also open another window that allows you to specify
detailed information about your company's activities
or create new activities
– an activity is a task or service provided by your
company for which you can bill your customers on
time billing invoices and track history
 Enter Activity Slip
– opens the Enter Activity Slip window, where you can
enter the records of when your company performs
activities
an activity slip is the record of having performed an
activity
– To bill your customers for the time you spend
performing activities and to print accurate time billing
reports, you should enter an activity slip for each
activity you perform
– The information you enter on activity slips will be used
to prepare time billing invoices
 Activity Log
– opens the View Activity Log window, where you can view a
list of activity slips recorded for an employee or vendor
– within a specific date range
 Prepare Time Billing Invoice
– opens the Time Billing Customers window. Using this
window, you can select the customer whose time billing
invoice you want to prepare using the Prepare Time Billing
Invoice
– Window
 Transaction Journal
PURCHASES Command Center
PURCHASES Flowchart Options

 Purchases Register
– open the Purchases Register window, where you can view an
overall picture of your purchase activity
– You can also perform several Premier functions using the
Purchases Register, such as deleting a purchase or changing
the status of a purchase.
 Enter Purchases
– opens the Purchases window, where you can create transaction
records for the items and services you buy, regardless of
whether the items or services are included in your list of items.
 Print Purchase Orders
– opens the
Forms Selection - Print Purchase Orders window,
where you can print the quotes, orders or bills you've
created in the Purchases window
– also open a window where you can customise the
printed purchase forms so they look like the purchase
forms you use
 Pay Bills
– opens the Pay Bills window, where you can assign
payments to your outstanding purchasing balances
and record deposits on orders
 Print Cheques
– opens the
Forms Selection - Print Cheques window, where
you can print the cheques you've created in the
Spend Money, Settle Returns & Credits and Pay
Bills windows
– also open a window where you can customise the
printed cheques so they look like the cheques you
use.
 Transaction Journal
INVENTORY Command Center
INVENTORY Flowchart Options
 Items List
– opens the Items List window, where you can view the items
you've set up in the MYOB Premier system
– Also open other windows that allow you to specify detailed
information about your company's individual items
 Set Item Prices
– opens the Set Item Prices window, where you can quickly
define the selling prices for items and services provided by
your business
 Count Inventory
– opens the Count Inventory window, where you can
quickly adjust the quantities of inventoried items
recorded in Premier so they match the actual quantities
you have in stock
 Adjust Inventory
– opens the Adjust Inventory window, where you can set
beginning quantities and values for your inventoried
items, as well as enter transactions affecting quantities
and values of inventoried items
 Transfer Inventory
– opens the Transfer Inventory window, where you can
build finished items by increasing finished item quantities
and decreasing the quantities that are used to build
those finished items
 Auto-Build Inventory
– opens the Auto-Build Inventory window, where
you can quickly increase the quantities of
finished items.
– Using this window and the information you
entered in the Auto-Build Information window,
Premier automatically creates inventory
transfer transactions that increase finished
item quantities and decrease the quantities of
the components used to create them
 Transaction Journal
CARD FILE Command Center
CARD FILE Flowchart Options
 Cards List
– opens the Cards List window, where you can display a list of the
people and companies with whom you do business.
– alsoopen the Card Information window, where you can create a
new Card File record or edit an existing Card File record
 Print Mailing Labels
– opens the Forms Selection - Print Mailing Labels window, where
you can set up and print mailing labels for individual people or
companies in the Card detailed information about the individual
contacts you've made
 Create Personalised Letters
– opens the
Forms Selection - Create Personalised Letters window,
where you can create a mail merge file containing
information about individual people or companies in the
Card File, for the purpose of creating letters customised
with each person's or company's name
 Contact Log
– opens the View Contact Log window, where you can
display a summary list of all contacts made to a specific
person or company in the Card File
– also open the Contact Log Entry window using this
window, where you can access more detailed information