Welcome to my English Business Letter’s Presentation

Desty Endrawati Subroto., S.S., M.Pd

Asrama Satbrimobda Banten, Blok Baru No. 6,
Jl. KH Amin Jasuta No. 1, Taktakan – Serang.
HP: 0813 83752515
E.mail: desty_endrawatisubroto@yahoo.com
The students will know about an inquiry Letter;

The students will understand clearly about the format and writing of an Inquiry
letter;

The students will know how to writes well because they will learn matters of
importance about some rules of good writing on making and replying of an Inquiry
letters.
A document requesting information sent on behalf
of an individual or an organisation for their own
respective purposes, which can be mutually
beneficial to the recipient and the sender.
(George, Houston:2005)

Sebuah jenis surat permintaan atau permohonan

informasi tentang suatu produk, jasa, lowongan
pekerjaan atau informasi bisnis lainnya.
(Linda, Widyastuti:2004)
 A letter of inquiry serves to facilitate business
operations and satisfaction of the sender.

Inquiry letters remove any misunderstanding and are

time savers, especially when two parties want to
reach an understanding.

The communication towards this effect resolves the

issue without any delay.

About an Inquiry letter

 A well-written letter of inquiry can be
crucial to securing funding for your project

Others are using preliminary letters of

inquiry to determine if they have an
interest in a project before accepting a
full proposal.

About an Inquiry letter

 The letter of inquiry should be brief—no more
than three pages—and must be a succinct but
thorough presentation of the need or problem you
have identified, the proposed solution, and your
organization's qualifications for implementing that
solution

The letter of inquiry should be addressed to the

appropriate contact person at a foundation or to its
CEO and should be sent by regular mail.

The letter of inquiry (usually) are very specific to

the project, organization, and funder so that the
files should be kept as a document.
The introduction

The organization description

The statement of need

 • The Methodology

• Other Funding
Sources

• The Final Summary

What should be included in a letter of inquiry?

 Tell how you a. In the September 12nd, The
Jakarta Post, I read an article
heard about
about your company
the reader b. In Bandung’s High Tech Trade
Show, I met one of your sales
representative

Tell why you a. Since I program computers, I

was interested in your new
2. Purpose want the
software
information b. As a supplier of machine parts, I
though we could do business
together

Tell what a. Please send me a sample of

3. Action you want software program
b. Could I meet with you, when I
come to Singapore next weeks?

Thank the
4. Polite a. Thank you for your time
reader, be b. I look forward to hearing from
Action positive you

Body of making an Inquiry Letter



 Place, and date

Place, and date
  Name
Name
Recipient’s Address
Recipient’s Address

 Dear Sir,
 Dear Sir,
Our company is interested in ________________(types or names of products). We are also interested in any
related
Our productsisyou
company carry.
interested in ________________(types or names of products). We are also
interested in _________________(
Our business any related products
description you carry.
of business).

Our business
Please information, description
_________________(
send pricing delivery times, of
andbusiness) . you may have. Thank you for your
any brochures
prompt attention to our request.
Please send pricing information, delivery times, and any brochures you may have.
Thank you for your prompt attention to our request.
Sincerely,


Name
 Sincerely,
 Position
 

Name
 Position


Sample of an Inquiries letter

 ____________ ___(Name of the writer)
 _______________ (Name of the organization)
 _______________ (Address)
 _______________ (Name of the reader)
 _______________ (Name of the organization)
 _______________ (Address)
 Date:

 Subject: Inquiry for Bulk Bookings for a Movie


 Dear Sir or Madam,

 Ours is a private school situated at ____________ (location) having over _______ (number of students) and ___________ (number of staff
members).

 The movie _____________ (name of the movie) that has just been released is a very inspirational and awakening one. Therefore on account of
______________ (name of occasion) we would like to show this movie to our students of classes 9 to 12 on __________ (date) at
___________ (name of the theatre).

 We would like to make an inquiry for booking the theatre as per the details given for ___________ (number of students). Please give us a
quote for the same also including a coke and popcorn that we would like to treat our children to.

 We would appreciate if you give us the details by __________ (deadline date) so that we can inform the parents accordingly well in advance.

 For any clarifications please contact us at the numbers given at the bottom of the letter.

 Thanking you in anticipation.


 Sincerely,

 (Name of signing authority)

 Position Sample of an Inquiry Letter
Samples of an Inquiry Letter
Body of Replying an Inquiry Letter
 SHARP Corp.
PO BOX 456FG
TOKYO, JAPAN
SW/GA June 16th , 20___

PT. Jaya Electronic Indonesia

Ged. Garuda, Lt 7
Jl. Sumatera No. 12 – 13,
Surabaya, East Java – Indonesia

Dear Sirs,
We have your letter of May 20th , 20__, inquiring about Sharps AC Type GA354 and thank you for your kind
attention to our company.

We are the sole agent of this article in Asia and among others, have been exporting this popular AC to Malaysia
and Singapore. We enclose our leaflet and price list giving details you have asked for.

Owing to the possible increase of ocean freight in September, our prices firm for only July/August shipment.
Payment will be made by a confirmed, irrevocable L/C with draft at sight. We may be able to relax our terms
after we have had satisfactory trading with your company.

We hope to receive your e-mail or faxes order which shall have our best attention.

We look forward to hearing from you again.

Your faithfully,

Kannaka, Tatsuke
Sales Manager

Sample of replying an Inquiry Letter

Samples of Replying to an Inquiry Letter
For attending on my presentation class,
see you next week…..
The materials, are:
1. Brows materials of Business English Letters,
about: The Definition of BEL; The Format of
BEL; and An Inquiry Letter (Making and
Replying);
2. Put the sources of those materials, on the Top
of your homework’s paper task, ex:
www.englishletter.com;
3. Makes those materials on a good Powerpoint;
4. Collected a week before “Mid Test”, in a clear
folder and Flash Disc;
5. Do not forget to put your Name+NIM+Class
and Program; on the bottom of your
homework’s paper task.

Homework 1 (Individually work)