Online Tools for Tertiary

Education Adminsitration

By
Adegor Ezekiel
Introduction

 Technology Innovation as a Necessity in the

21st Century Educational system
 Emphasizing the complementary relationship
between the Academic and Non-Academic
classes
 Interest-Online Tools can help us improve
our day-to-day Administrative functions
(service delivery)
Online Facilities for Management of
Tertiary Institutions

 E-Portals and i-Cloud Platforms exist for

Management of Administrative & Financial
Information
 Personnel can download and upload relevant
data & information materials
 Relevant online resources for Human Capital
Development can also be downloaded.
 Good materials available for development of
new policies for tertiary levels.
 Relevant examples ( iARPIS & IPPIS)
Online Facilities for Management of
Tertiary Institutions(contd)

 Materials for enhancing productivity of all

categories of staff available
 Communications may be packaged as
videos, podcasts, etc
 Discussion forum, chats, teleconferences
available for administrative purposes.
Online Discussion

 Useful for asynchronous communications between

Department Heads & staff
 Message can be posted and response obtained at a
later time
 Very identical to sending and receiving emails
 Messages can be viewed by all the participants in
the groups
Online Discussion (contd)

 Members of the groups have access to

posted questions and answers
 Department Heads might post a message on
change in lecture period
 One can easily upload files to share with
others
 Anywhere, anytime communication
Online Chats

 Promotes communication between

Department Heads and staff like online
discussions
 Useful when staff are unable to attend
Departmental meetings/Briefs.
 Departmental Heads can set up online
consultation time.
Online Chats (contd)

 It is used for synchronous communication

since it happened at a predetermined time.
 Online chatting can be used for private
communication (one to one) or open to all
(public) communication.
Advantages of Using Online Tools

 Keeping in line with global trend

 Sharing and gleaning of ideas
 Free innovative, interactive online human
capital development tools
 Time and cost effective (efficient Personnel
Cost Planning & Budgeting)
Top 5 Online Strategies for
Administrators

 Assessing Technology Implementation in

Campus Classrooms
 Building Interactivity into SlideShow
Presentations
 Surveys, Forms, and Spreadsheets -- Data
Collection Made Easy
 Putting Your Best Foot Forward Online –
Blogging, YouTube and Podcasting
 Facilitating Online Administrative
Conversations
Example of Some Tools

 Google Docs
 Google Earth
 Google Forms
 Social Bookmarking
 YouTube
 Online collaborations from other institutions
Review of Google Docs

 Web Based Office suite offered by Google

 Allows users to create and edit documents
online while collaborating with other users
 Data Storage of Files up to 15GB per user
 Google Documents can be opened, edited
and shared by multiple users simultaneously.
 Let us do a short practical demonstration
Google Earth

 We can also access educational online

materials from Google Earth
 Some examples are
- Google Earth website
- Google Earth for educators
- Google Earth video tutorials
Practical Demonstration

 We now demonstrate how to access specific

materials from Google Earth
 Select a topic in your area of specialisation
 Demonstrate how to use Google Earth to get
resource materials
Google Forms
 Online Tools for collecting data and
responses from Target audience (staff &
students).
 Different templates are available to meet
specific needs (Applications, Contact forms
questionnaires, online polls etc)
 A Google Form can easily be linked to a
Google spreadsheet, to automatically collate
responses
 Let us carry out a practical demonstration
Social Bookmarking

 A centralized online service which enables

users to add, annotate, edit, and share
bookmarks of web documents.
 Users save links to web pages that they want
to remember and/or share(Public/Private)
 Libraries have found social bookmarking to
be useful as an easy way to provide lists of
informative links to patrons.(Example is PennTags
developed by the Univ. of Pennsylvania)
 Let us do a practical demonstration
You Tube

 Can access video materials of

Presentations/Meetings/Conferences etc.
 Let us carry out a practical demonstration
Open Educational Resources

 Your turn!
– Try searching for a relevant content you might teach for the
first time
 http://ocw.mit.edu/OcwWeb/web/home/home/index.h
tm
 http://ocw.tufts.edu/
 http://www.cmu.edu/oli/index.shtml
 http://ocw.usu.edu/front-page/courselist
 http://ocw.jhsph.edu/topics.cfm
Open Educational Resources

 Most universities also put links to Vision, Mission

Statement and Academic Calendars online
– Might not be as organized as pure OCW
 Each college at the university has its own page:
– http://www.cs.umd.edu/class/
– http://www.ece.umd.edu/Academic/Under/uc_idx.html
– http://www.history.umd.edu/courses.html
– …
A Challenge

 Tertiary institutions in Nigeria should follow

examples from developed Countries
 Need for institutionalised and functional web
portals for Administrative efficiency
On a Final Note

 It is not enough just to visit the world wide

web and download resources from other
institutions
 Try to upload content on the internet
 University of Lagos and FCE(T) Akoka can
set good examples.
Thanks For Giving Us Your Attention