The document provides information on budget checking errors in financial transactions and how to resolve them. It explains that the Budgets Overview inquiry page allows users to check for existing budgets and avoid errors. It then describes common budget checking error messages, such as exceeding budget tolerance, no budget exists, closed budget, and required key chartfield being blank, along with solutions like budget transfers, ensuring correct chartfields, extending budget dates, and filling in required fields.
The document provides information on budget checking errors in financial transactions and how to resolve them. It explains that the Budgets Overview inquiry page allows users to check for existing budgets and avoid errors. It then describes common budget checking error messages, such as exceeding budget tolerance, no budget exists, closed budget, and required key chartfield being blank, along with solutions like budget transfers, ensuring correct chartfields, extending budget dates, and filling in required fields.
The document provides information on budget checking errors in financial transactions and how to resolve them. It explains that the Budgets Overview inquiry page allows users to check for existing budgets and avoid errors. It then describes common budget checking error messages, such as exceeding budget tolerance, no budget exists, closed budget, and required key chartfield being blank, along with solutions like budget transfers, ensuring correct chartfields, extending budget dates, and filling in required fields.
*The best and easiest way to avoid budget checking
errors is to view the Budgets Overview inquiry
page. *Budget checking actually performs two tasks: * Transaction Edit Check * Transaction Budget Check *Edit Check is performed first. If it fails, Budget Check will not happen. *Edit Check ensures that all combination edit rules are satisfied. *Edit Checking rules also apply to budgets. So if you check the Budgets Overview and a budget exists, chances are you will not get an edit error. *Some transaction Chartfield Combinations do not have budgets. However, they must still have a valid budget checking status before they can be further processed. *Some transactions affect multiple commitment control ledgers. They must pass in each ledger that they affect. *To view your Budget Checking error: *Navigation: Commitment Control > Review Budget Check Exceptions > Purchasing and Cost Management > Requisition *Good tool for someone other than the Requester This error occurred because the end date of the project has passed. It affects two ledgers groups. *Common Budget Checking Errors: * Exceeds Budget Tolerance * You’re trying to spend more than the available balance of your budget. * Budget Tolerance = $0.00 * Notice which ledger group(s) you are exceeding. * A Budget Transfer can be requested to move funds from another account (e.g. 600000-Travel to 700000- Operating Expense). * Error can be overridden in rare circumstances with proper procedures and approvals. *No Budget Exists * Check the chartfields to make sure each was entered correctly. * Notice the ledger group(s) where budgets must exist. * Review Budgets Overview to see what budgets do exist for the department or project. * If all chartfields are correct, request budgets from the Budget and/or Sponsored Program Administration office. * This error cannot be overridden. *Budget is closed/Budget Date Out of Bounds * This usually means that the Transaction Date is not within the Start Date and the End Date of a Project/Grant. * This often affects both the PROJ_GRT and PRMST_EXP ledger groups. * Financial Accounting or Sponsored Program Administration can extend the dates of the Project/Grant, if appropriate and authorized. * This error cannot be overridden. *Required Key CF is Blank * This error occurs when a chartfield that is required by the budget definition is left blank. * The transaction has passed all Combination Editing rules. * The transaction has not passed Budget Ledger Group Definitions. * This error cannot be overridden. *Required Key CF is Blank
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