Presented by:

Col Vinod Tyagi & Wg Cdr Vikram Abbi

 ROLE OF ICT IN EDUCATIONAL
ADMINISTRATION

• BACKGROUND
• ICT IN HUMAN RESOURCE ADMINISTRATION
• ICT IN ASMINISTRATION OF PHYSICAL RESOURCES
• ICT IN FINANCIAL ADMINISTRATION
• CHALLENGES FACING ADMINISTRATORS
• MEASURES TO IMPROVE
• CONCLUSION
 WHAT IS ICT

The Information and Communication Technologies (ICT) is

a term that includes any communication device or
application, encompassing: radio, television, cellular
phones, computer, and network hardware and software,
satellite systems and so on, as well as the various services
and applications associated with them, such as
videoconferencing and distance learning. .
 WHAT IS ICT

ICT is often used as an extended synonym for information

technology (IT), but is usually a more general term that
stresses the role of unified communications and the
integration of telecommunications (telephone lines and
wireless signals), computers, middleware as well as
necessary software, storage- and audio-visual systems,
which enable users to create, access, store, transmit, and
manipulate information. Basically, ICT consists of IT as well
as telecommunication, broadcast media and all the other
types of audio and video processing and transmission and
network based control and monitoring functions
 BACKGROUND

• First realized in other sectors of human society, mostly in

the business world and the military
• 1970’s – Computer in education
• Computer programmed teaching, computer assisted
teaching
• Mid 1990’s- ICT in various fields
• End 1990’s- ICT in school administration on the rise
• What led to growth – global trend, increase in technology
(computers, telephones, ISP’s)
ICT IN EDUCATIONAL ADMINISTRATION
 ICT IN HUMAN RESOURCE
ADMINISTRATION
• New technological resources and services used for :

 Staff and Student Administration

 Personnel administration
 Guidance and counselling
 Curriculum development
 Instructional supervision
 ICT IN HUMAN RESOURCE
ADMINISTRATION
• Class Attendance of students & teachers
• Performance records of students
• Managing absenteeism of students & teachers
• Performance records of teachers
• students’ admission process
• monitor the daily activities of teaching and non-teaching
staff members.
• storing all the data regarding staff members and
students
 ICT IN PHYSICAL RESOURCES
ADMINISTRATION
• Includes
 Land, buildings
 Machinery, equipment for manufacturing/ processing
 Materials handling, warehousing
 Roads and communications network buildings and
equipment required to serve the needs of the firm or
institution
• Computers to monitor the ratio of which various facilities
are being utilized in the schools
• To know whether adequate resources are available
 ICT IN PHYSICAL RESOURCES

ADMINISTRATION

• Books (Text/ Exercise)

• Lab facilities
• Kitchen facilities
• Classroom facilities like desks
• Sports facilities
 ICT IN ADMINISTRATION OF
FINANCIAL RESOURCES
• Used for
 Relevant revenue and expenditure data
 Facilitate budget analysis
 School programming
 Payroll and debt factoring facilities
 Management of cash flow
 Paying of their staff members
 Making orders for school supply

• Helps in increasing school accountability, transparency

and participation among various stakeholders.

• Advantages of e-accounting, online banking

 ADMINISTRATIVE INFORMATION
Student Administration
• Use of electronic media by students to apply for admissions.

• Use of computers for student registration / enrolment.

• Availability of time table / class schedule in electronic form.

• Use of computers for maintenance of attendance of students.

• Communication of academic details of students to their

parents / guardians through e-media.

• Use of e-media for notifications regarding hostel

accommodation.

• Use of e-media for notifications regarding transportation.

 ADMINISTRATIVE INFORMATION
Staff Administration
• Use of computers for recruitment and work
allotment of staff in the institution.

• Auto of attendance and leave mgmt of staff.

• Use of electronic media for performance appraisal

• Communication with staff using e-media.

• e-circulars from the institution regarding official

matters.

• e-kiosks are available in the institution.

 ADMINISTRATIVE INFORMATION
General Administration
• Use of e-media for scheduling / allocation of halls for
examinations.
• Dissemination of information in the institution through
e-kiosks.
• Use of e-media by students to apply for university
examinations.
• Use of e-media for the processing and display of results
of students.
• Facility for students to make fee payments
electronically.
• Security Management incl surveillance cameras.
• Attendance managements.
• Accounts Managements.
 RECORD KEEPING
• Books, documents, files
• Official transcripts used for historical purposes
• Facilitates management
• Data for planning and decision making
• Info on ex-students
• Info to parents for effective monitoring
• Provides a basis of objective assessment of state of
teaching and learning- staff and student performance
• Serves as data bank
 ADMINISTRATIVE INFORMATION

Records Administration

• Admission and Withdrawal Register.

• Attendance Register.
• Log Book.
• The Visitors Book.
• Staff and Students' Personal Files.
• Cumulative Record Folder
• Students' Report Sheet/Card
• Lesson Notes/Plan
 ADMINISTRATIVE INFORMATION

Records Administration

• Scheme and Record of Work Book

• Staff time book.
• Transfer and leaving certificate.
• Library records.
• Cash register.
• Stock register.
 BENEFITS OF ICT
RECORD KEEPING

• Administrative efficiency- use of computers, digital

libraries. Effective and efficient administrative
management.

• Availability of Information

• Easy retrieval-easy accessibility and dissemination of

info. Easy availability for planning, budgeting,
effective implementation of educational programs and
policies.
 SCHEDULING

• Maximise instructional time

• Organise co-curricular activities

ACTIVITIES
• School calendar
• Teaching Time Table
• Exam Time Table
• PTA meeting
 ICT IN SCHEDULING
GOOGLE CALENDAR

• Allows for access to calendars via web browsers.

• Shared with parents, teachers, students
• Reminders are sent
• Provides info about classes
• Shows activities to be performed

It enhances student interest and attention and prevents

mental and physical strain.
 ICT IN SCHEDULING

FET (Free Evolutionary Timetable)

• Free software for automatically scheduling the

timetable.
• Uses fast and efficient timetabling algorithm, based
on C++
 ICT INFRASTRUCTURE
• Hardware incl Network and Connectivity

• Software- Free and Open Source Software, Graphics

and animation, desktop publishing, web designing,
databases, and programming tools

• Services – Electricity and power back up

• Procedures- SOPs

• Processes

• Trained Manpower
 CHALLENGES FACING
ICT APPLICATION

• Illiteracy
• Lack of adequate ICT facilities (e.g. computers)
• Financial constraints
• Inadequate trained Personnel
• Out dated systems
• Insecurity
• Embezzlement of funds
• Expensive Maintenance
 CHALLENGES FACING
ICT APPLICATION
• Poor management of tools and facilities
• lack of adequate protection software and devices
• Lack of training

“Application of ICT is very important on our day-to-day

activities in the school. However, limited facilities and
financial constraints have really hindered its effectiveness
in schools. This is whereby, due to lack of adequate
facilities, not everyone can have access or even humble
time to use it. On the other hand, financial constraints have
also made it hard for the school to invest on new facilities
or upgrade the current machines to meet the current
standards of ICT.”
 RECOMMENDATIONS

• School Management

 contribution towards the provision of the facilities

 Adoption of resource management practices
 provision of adequate security
 Encouragement to students
 RECOMMENDATIONS
• Teachers

 Effective incorporation in school curriculum

 Adoption training in administration purposes

• Government and Policy Makers

 Upgradation of outdated systems

 Supply of current software
 Running a campaign programme
 Formulation of policies for effective execution
 SUMMARY
• ICT plays a vital role in supporting powerful, efficient
management and administration.

• ICT can be used right from Teaching Aids,

communication, student administration to various
resource administration in an educational institution.

• Technology provides increase of quick and frequent

communication between Students, teachers and parents.

• ICT is the way of life in todays environment.