Professional Documents
Culture Documents
Mail Merge: A Powerful Tool For Communicating Data To Families
Mail Merge: A Powerful Tool For Communicating Data To Families
1) Introductions
2) Why is it important to communicate student data to families?
3) Exemplar data letters
4) Mail merge: the basics
5) Mail merge: a little fancier
Why is it important to communicate student data to families?
• Narrow focus
• Limited jargon, explanations for key terms
• Ways to help at home
• Personalized
• Targeted
Mail merge: the basics
You try!
In the sample Excel workbook,
1) Add data for another student.
2) Add data about the homework completion rate for all
students (ex: 82).
Mail merge: the basics
You try!
In the sample Word document,
o Add a sentence below the table that will include
personalized information about each student’s
homework completion.
Mail merge: the basics
In Excel
In cell J2:
=if(logical test, value if true, value if false)
=if(d2=“M”, “his”, “her”)
In Word
In Excel
In cell K2:
=if(logical test, value if true, value if false)
=if(i2>90, “Keep up the good work!”, “Homework is an important
way to practice skills learned in class. Encourage your student to stay
after school for extra help with homework.”)
In Word
In Excel
In cell L2:
=if(logical test, value if true, value if false)
=if(g2>90, “J”, “”)
In Word
You try!
Pick one of our fancy tricks:
o Add gender-specific pronouns
o Add student-specific descriptions or action steps
o Add check marks or another symbol
• What did you find helpful from this presentation?
• What would you have changed?
• Any questions? (Include your contact info.)
Or contact me later:
Katie Newmark
katie.newmark@kippdc.org