A STRATEGY TO REVEAL HIDDEN

TREASURES (INSTITUTIONAL REPOSITORY)

OF ANNA UNIVERSITY

S.Bharanidharan, G.Krishnamoorthy, E.Parthasarathy,

Computer Scientist, University Librarian, Deputy Registrar,
Anna University Anna University Anna University
 ABSTRACT

Anna University has undergone amazing growth from unitary type University to
5th best University in India. Creation & maintenance of Digital Repository forms
the strategy to reveal the hidden treasures of Anna University.

This Paper mainly details

• Necessity of creation & steps involved in creating Institutional Repository
• Complexities involved in creation & maintenance of IR
• Benefits rendered by IR
• Growth statistics of Anna University beginning from the year it got affiliated
till today
• Present status of Anna University – judged by documents published every
year
• Data collection & Segregation under various categories
• Preliminary estimate of expenditure involved in creation & maintenance of
IR
 INTRODUCTION

• Anna University established in 4th Sep 1978 imparts higher education in

Science & Technology, promotes research & fosters co-operation
between academic and industrial communities
• Presently 625 Engineering Colleges are functioning under Anna
University - 4 constituent colleges with University Departments, 13
Constituent colleges of Anna University, 12 Government & government
aided Engineering Colleges and 596 affiliated colleges of Anna
University under four regional centres in Tirunelveli, Madurai,
Thiruchirapalli & Coimbatore
• UGC have accredited Anna University with Five Star Status in 2002
which is the highest rating
• Only science and technology University in the state of Tamilnadu, has a
position among top Indian universities in terms of its scientific research
output.
 OBJECTIVE

The major aim of this proposal is

• To develop a Institutional Repository (IR) of the literary/R&D

output/scientific productivity of the faculty of Anna University over more
than two decades (1989-2012)

• To enhance the visibility of the productivity profile of Anna University

Chennai

• To facilitate online and open access to the research publications of Anna

University Chennai
 METHODOLOGY

Steps involved in creation of IR include

– Step 1: Data Identification and Selection
– Step 2: Data Collection & Segregation
– Step 3: Design & Development
• Software & Hardware
• Content Creation and Development
• Content organization
– Step 4: Web hosting
– Step 5: Maintenance
 DATA IDENTIFICATION & SELECTION

S. Associate Assistant
Departments Professor Total
No professor Professor
1 Faculty of Technology 17 13 17 47
2 Faculty of Civil Engineering 26 25 29 80
3 Faculty of Mechanical Engineering 27 24 28 79
Faculty of Electrical and
4 4 19 8 31
Electronics Engg
Faculty of information and
5 16 28 42 86
Communication Engg
6 Faculty of Science and Humanities 36 21 37 94
7 Faculty of Management 4 1 7 12
Faculty of Architecture and
8 6 6 8 20
Planning
Total 136 137 176 449
DATA COLLECTION & SEGREGATION

Data collection includes collection of research outputs scattered among 53

Departments in various forms – articles, conference papers, reviews,
editorials, etc.,

Data being collected from the year beginning from 2000 till today is
segregated under various categories

 Number of Papers being published during this tenure

 Type of Papers being published
 Papers being published in different subjects
 Papers being published in different countries
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS
DOCUMENTS
YEAR PUBLISHED
2013 114
2012 1744
2011 1643
2010 1115
2009 872
2008 818
2007 745
2006 722
2005 532
2004 432
2003 361
2002 284
2001 243
2000 215
TOTAL 9870
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS

1800

1600
DOCUMENTS PUBLISHED

1400

1200

1000

800

600

400

200

0
2013 2012
2011 2010
2009 2008
2007 2006
2005 2004
2003 2002
2001 2000
YEAR
STATISTICAL DATA OF DOCUMENT TYPE

DOCUMENTS
DOCUMENT TYPE
PUBLISHED
Article 6908
Conference Paper 2378
Review 253
Article in Press 161
Letter 71
Editorial 28
Note 19
Erratum 14
Short Survey 8
TOTAL 9840
STATISTICAL DATA OF DOCUMENT TYPE
STATISTICAL DATA ON DOCUMENT SUBJECT
DOCUMENT TYPE DOCUMENTS PUBLISHED

Article 6908

Conference Paper 2378

Review 253

Article in Press 161

Letter 71

Editorial 28

Note 19

Erratum 14

Short Survey 8

TOTAL 9840
STATISTICAL DATA ON DOCUMENT SUBJECT
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN
VARIOUS COUNTRIES
DOCUMENTS
COUNTRY
PUBLISHED
India 8689
Italy 699
United States 314
Japan 203
Germany 188
South Korea 169
United Kingdom 159
Malaysia 150
Czech Republic 104
Canada 87
France 80
Austria 55
Netherlands 52
Taiwan 45
Switzerland 43
Australia 38
China 38
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN
VARIOUS COUNTRIES
 PROJECT SCHEDULE
Sl.No Activity Planned
1 A Project initiation
2 B Creation of Directory for Scientists/Faculty profile
Formulation of the methodology of collection of
Bibliographic data
a) Direct Approach & Interview Method
3 C b) Questionnaire Method (Micro level Questionnaire)
c) Identify the primary and secondary sources of
information (Web sites, annual reports,
publications, news letters etc)
Choosing a suitable web enabled software for Developing
4 D
Database and Repository (open source software)
5 E Standardizations of metadata
6 F Content up loading trail access of the data base
Web site creation and hosting of the Digital repository of
7 G
Anna University Chennai
8 H Report Submission
 ESTIMATED EXPENDITURE

Per
Sl No. Item Total (2 years)
Annum
Project Fellow(1)
1 96,000/- 1,92,000/-
8000/pm
2 Contingency 60,000/- 1,20,000/-
3 Travel 20,000/-
4 Equipments (Server) 3,00,000
5. Books & Journals 50,000/- 1,00, 000
6. Overhead 1,10,000
Grand Total
8,42,000
 RESEARCH OUTCOME / INSTITUTIONAL
BENEFITS
• Information auditing & Knowledge flow
• Bringing together scattered R&D out put
• Bringing visibility of Gray Literature
• Identify and systematically evaluate the science and technology innovations
of the Anna University Chennai
• Identify the stronger and weaker areas in the Science & Technology research.
• Identify the Gap areas, and fill the Gap in the R&D of Science & Technology
in the Nation
• Public Accessibility to Scientific Research and Scholarly Information.
• Promoting the ‘Open Access’ to Scholarly Knowledge concept, created by
the University’s research units, for the consumption of Public Commons.
• Global visibility of the Institutions & Scientists
• Seamless flow of Knowledge leading to increased scientific productivity and
knowledge production.
 CONCLUSION

Statistical data on research outputs being published year after year reveal
numerous outputs from research scholars of Anna University. Such valuable
treasures of Anna University are not readily available for easy reference for
future generation. As a step towards bringing the hidden treasures readily
available for young research scholars, creation of Digital Repository is the
only solution. Data Collection and segregation is the first step towards
achieving such a major goal.
 REFERENCES

• Copyright © 2013 Elsevier B.V. All rights reserved. SciVerse® is a registered

trademark of Elsevier Properties S.A., used under license. Scopus® is a
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• Development and Implementation of an Institutional Repository within a

Science, Engineering and Technology(SET) environment A. van der Merwe
University of Pretoria Department of Informatics School of Information+27
12 841944 avdmerwe@csir.co.zaProf. J.H. Kroeze University of Pretoria
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• Institutional Repositories and the Institutional Repository: College and

University Archives and Special Collections in an Era of Change Author(s):
Elizabeth Yakel, Soo Young Rieh, Beth St. Jean, Karen Markey and Jihyun Kim
Reviewed work(s):Source: The American Archivist, Vol. 71, No. 2 (Fall -
Winter, 2008), pp. 323-349Published by: Society of American Archivists
Stable URL: http://www.jstor.org/stable/40294521 .Accessed: 06/12/2012
00:41Your use of the JSTOR archive indicates your acceptance of the Terms
& Conditions of Use, available at .
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