DEPED ORDER 58 S.

2017
Adoption of New School Forms
Melwynne S. Santos
Planning Officer III

1
 DepEd Order 58 s. 2017
Adoption of New Forms for Kindergarten, Senior High
School, Alternative Learning System, Health and
Nutrition and Permanent Records

• This policy institutes new forms to be used in SCHOOLS and

OTHER INSTITUTIONS delivering basic education, particularly
Kindergarten, SHS and ALS and standardizes the forms for the
learners’ Health and Nutrition, and permanent Records.

• The new STANDARDIZED FORMS shall be used in all Public

Schools and ALS Community Learning Centers starting SY
2017 – 2018. (Private Schools, state and local colleges/
universities are also enjoined to adopt said forms)
 DepEd Order 58 s. 2017
• The use of these forms in all Public Schools is MANDATORY.
No other forms will be used as official documents in public
schools nationwide unless approved by the Office of the
Undersecretary for Planning and Field Operations.
• This policy shall lessen the time and effort of teachers and
school heads for administrative matters to allow them to
focus more on their core business, the delivery of the
curriculum.
• These new forms are available for download from the DepEd
Official Website (www.deped.gov.ph) under the RESOURCES
TAB and from the Learner Information System
(www.lis.deped.gov.ph) under SUPPORT PAGE.
Department of Education

SUMMARY OF
FORMS
Department of Education

SCHOOL FORM 1
 SUMMARY OF FORMS
SCHOOL FORM 1 – SCHOOL REGISTER (SF1, SF1-SHS)
- A list of learners who are officially enrolled and attending classes
(contains all basic/relevant data of learner)
SF 1 – to be used by Elementary and Junior High Schools
 SUMMARY OF FORMS
SF 1-SHS – to be used by Senior High Schools
Department of Education

SCHOOL FORM 2
 SUMMARY OF FORMS
SCHOOL FORM 2 – LEARNER DAILY ATTENDANCE REPORT (SF2, SF2 –
SHS)
- A list of learners’ daily attendance
SF 2 – to be used by Elementary and Junior High Schools
SUMMARY OF FORMS
CODES IN USING THE SCHOOL FORM:
a. Leave Blank if Present
b. X – Absent
c. Half Shaded (Upper Part = Late Commer,
(Lower Part = Cutting Classes/Halfday)

First Friday of June is Enrolment Cutoff – Any learner

Enrolled later is considered late enrollee.

REASONS FOR DROPPING OUT

(NO LONGER IN SCHOOL)
SUMMARY OF FORMS
First Friday of June is Enrolment Cutoff – Any learner
Enrolled later is considered late enrollee.

TOTAL NUMBER OF LEARNER AT END OF GIVEN

MONTH

Registered Learner as of end of month / Enrolment

as of First month of June (Cutoff) x 100

Total Daily Attendance (SUM OF ALL

ATTENDANCES PER DAY) / Number of Days in the
Given Month

Average Daily Attendance / Registered Learner at

end of Month x 100

As per DepEd Order: The ADVISER shall provide

necessary intervention to learners absent for 5
consecutive days and/or those at risk of DROPPING
OUT.
 SUMMARY OF FORMS
SF 2-SHS – to be used by Senior High Schools
SUMMARY OF FORMS

SF2-SHS is basically identical

to SF2 with the addition of
count for learners who shifted
in/out.
Department of Education

SCHOOL FORM 3
 SUMMARY OF FORMS
SCHOOL FORM 3 – BOOKS ISSUED AND RETURNED (SF3, SF3-SHS)
- A list of books and other reading materials issued to the learners,
and returned to the issuing authority.
SF 3 – to be used by Elementary and Junior High Schools
 SUMMARY OF FORMS
SF 3-SHS – to be used by Senior High Schools
Department of Education

SCHOOL FORM 4
 SUMMARY OF FORMS
SCHOOL FORM 4 – MONTHLY LEARNER MOVEMENT AND
ATTENDANCE REPORT (SF4, SF4-SHS)
- Summary number of learners who moved in/out of the School
during the month.
SF 4 – to be used by Elementary and Junior High Schools

SF4 should be submitted to the SDO after

June 30, October 30 & March 31
 SUMMARY OF FORMS
SF 4-SHS – to be used by Senior High Schools

SF4-SHS- is identical to SF4 except that

Learner Attendance is not broken down by
section, but by Track/Strand Instead

SF4-SHS should be submitted to the SDO

after June 30, October 30 & March 31
Department of Education

SCHOOL FORM 5
 SUMMARY OF FORMS
SCHOOL FORM 5 – Report on Promotion and Level of Proficiency
(SF5, SF5-K)
- A list of learners’ academic performance and result of assessment by the end
of the School Year
SF5 – to be used by G1-G6 and G7-G10

As per DO 14 s. 2016, a learner is Meanwhile, a learner is RETAINED

IRREGULAR or CONDITIONALLY automatically if he/she has not met
PROMOTED if he/she has not met expectations in three (3) or more
the expectations in at most two (2) learning areas.
learning areas, remedial classes are
to be taken in order to promote
him/her to the next grade level
 SUMMARY OF FORMS
SF5K – to be used by Kindergarten

At the end of School Year, the
Kindergarten Teacher will prepare the
report on the learners’ individual
assessment results in accordance with DO
8 s.2015 and DO 47 s. 2016.
Additional Note: SF5K – will be the basis of
promotion of a learner instead of a
Kindergarten Certification (to be added in
the next DepEd Order: Guidelines on
Checking of Forms)
 SUMMARY OF FORMS
SCHOOL FORM 5A – End of Semester and School Year Learner
Status
- A list of learners’ academic performance and result of assessment by the end
of the Semester and School Year
SF5A-SHS – SHS ONLY

Complete – learner who satisfied the

requirements in all subject areas
Incomplete – learner who did not
meet the expectation in one (1) or
more subject areas, regardless of
number of failed subjects (grade less
than 75%) (does not include No
Longer in School)
Regular - learner who
completed/satisfied requirements in
all subject areas both in the 1st and
2nd semester
Irregular - learner who were not able
to satisfy/complete requirements in
one or both semesters
 SUMMARY OF FORMS
SCHOOL FORM 5B – List of Learners with Complete SHS
Requirements
- A list of GRADE 12 learners who completed SHS Requirements and are
candidates for Graduation

National Certification is just for

documentation but is not a
requirement for GRADUATION
Department of Education

SCHOOL FORM 6
 SUMMARY OF FORMS
SCHOOL FORM 6 – Summarized Report on Promotion and Level of
Proficiency
- Summary number of learner status by the end of the semester and/or School
Year SF6 – to be used by Elementary and JHS

SF 6 along with attached SF 5

should be submitted to the
SDO by end of the School
Year.
SUMMARY OF FORMS
SF6-SHS – to be used by Senior High Schools

SF6-SHS along with attached

SF5-SHS should be submitted to
the SDO by end of the School
Year.
Department of Education

SCHOOL FORM 7
 SUMMARY OF FORMS
SCHOOL FORM 7 – School Personnel Assignment List and Basic Profile
- A list of the school personnel’s profile and official duty, such as teaching
assignments, ancillary responsibilities and etc.
SF7 – to be used by Elementary and JHS

SF7 shall be accomplished at the Please reflect subjects being

beginning of the school year by the
SCHOOL HEAD and submitted to the
SDO. In case of movement of teachers
and other personnel during the school
year, an updated SF7 should also be
submitted to the SDO.
taught and if teacher
handling advisory class or
Ancillary Assignment. Other
administrative duties must
also reported.
 SUMMARY OF FORMS
SF7-SHS – to be used by Senior HS

SF7-SHS shall be accomplished at the

beginning of the school year by the
Please reflect subjects being
SCHOOL HEAD and submitted to the
taught and if teacher
SDO. In case of movement of teachers
handling advisory class or
and other personnel during the school
Ancillary Assignment. Other
year, an updated SF7-SHS should also
administrative duties must
be submitted to the SDO at end of
also reported.
semester.
Department of Education

SCHOOL FORM 8
 SUMMARY OF FORMS
SCHOOL FORM 8 – Learners’ Basic Health and Nutrition Report
- A record of learners’ health and nutritional assessment
SF8 – to be used by Kinder, Elementary and JHS
SF8 shall be accomplished by the Class
Adviser/MAPEH Teacher with the
assistance of the School Nurse by SF8 and SF8-SHS (for SHS) is
conducting actual measurement of height basically the same that differs
and weight of each learner to calculate only in FORM NAME
Body Mass Index (BMI) value and weight
status.

Procedure may be repeated

as deemed necessary to THIS FORM REPLACES ALL
measure improvement at OTHER SCHOOL FORMS
END OF SCHOOL YEAR. RELATED TO NUTRITIONAL
STATUS (BMI)
Department of Education

SCHOOL FORM 9
 SUMMARY OF FORMS
SCHOOL FORM 9 – Learners’ Progress Report Card
- An individual, periodic report of a learner’s academic achievement per grade
level
- The Progress Report Card was renamed to Learners’ Progress Report Card or
SF9. THE FORMAT AND CONTENT OF THE EXISTING PROGRESS REPORT CARD
AS PRESCRIBED BY DO 8. S. 2015 WILL STILL BE ADOPTED IN ALL GRADE LEVELS
EXCEPT IN KINDER (KINDERGARTEN PROGRESS REPORT, DO 47 s. 2016).

SF9-ES – Elementary
SF9-JHS – Junior HS
SF9-SHS – Senior HS
Department of Education

SCHOOL FORM 10
 SUMMARY OF FORMS
SCHOOL FORM 10 – Learners’ Permanent Academic Record
- An individual record of a learner’s academic achievement per level
- The Permanent Record commonly known as FORM 137 was renames to
Learners’ Permanent Academic Record or SF10.

GENERAL GUIDELINES:
a. To simplify the format, the SF10 will only bear the DEPED OFFICIAL LOGO
AND SEAL

b. Effective SY 2017 – 2018, the updated and standardized SF10 will be adopted
for GRADE 1 and GRADE 7.

c. For other grade levels (Grade 2-6 and Grade 8-10) the OLD EXISTING
FORMAT OF FORM 137 will be used until the learner complete the
ELEMENTARY OR JUNIOR HS LEVEL. THERE IS NO NEED TO RENAME TO SF 10

d. INCOMING GRADE 11 LEARNERS will continue using the existing format and
content as prescribed on DO 69 s. 2016 but will rename to SF10-SHS.
SUMMARY OF FORMS
SF10-ES
- To be used by ELEMENTARY SCHOOLS
GUIDELINES:
a. G1 Teacher shall prepare one (1)
copy of SF10-ES and attach relevant
supporting documents (a copy of
Birth Certificate, Kinder Completion
Certificate/ECCD Checklist, Progress
Report or other equivalent
document)

b. If learner continues in the same

School, G1 adviser forwards said
documents to G2 adviser. G2
adviser shall make necessary
updating to the SF10-ES. Same
procedure will be followed until
learner finishes G6.
SUMMARY OF FORMS
c. If the learner TRANFERS OUT, the
RECEIVING SCHOOL shall request the
transfer of ORIGINAL COPY of SF10-
ES and other Pertinent Documents.
The ORIGINATING SCHOOL, upon
receipt of written request or system
notification via the LIS (whichever
comes first) shall create one certified
true copy of the SF10-ES for their file
and send the ORIGINAL SF10-ES
along with PERTINENT DOCUMENTS
to the Receiving School.

The RECEIVING SCHOOL shall

UPDATE the notification in the LIS
once the documents have been
received and shall continue updating
the SF10-ES of the Learner.
SUMMARY OF FORMS
d. The SCHOOL WHEREIN the
LEARNER completes his/her
ELEMENTARY EDUCATION shall
keep the ORIGINAL COPY OF SF10-
ES.
e. Upon graduation and transfer to
Secondary School, the Originating
Elementary School will prepare a
CERTIFIED TRUE COPY of Learner
SF10-ES along with other pertinent
documents and send it to the
Receiving Secondary School upon
receipt of written request or
system notification.
f. The G7 adviser will use the
Certified True Copy as reference in
the preparation of SF10-JHS
SUMMARY OF FORMS
Additional Notes:
- Should the learner request for a
copy of SF10-ES for employment or
for any other reason EXCEPT
enrolment to JHS. The School will
prepare a certified true copy INK
signed by the School Head bearing
School Logo.

- Any alteration or erasure shall bear

the SCHOOL HEAD’S SIGNATURE IN
INK
- SF10-ES shall be prepared at end
of School Year or in the case of a
learner transferring out
- SF10-ES shall use ORDINARY
LEGAL SIZED BOND PAPER.
- COMMERCIAL PRINTING IS
DISCOURAGED
SUMMARY OF FORMS
SF10-JHS
- To be used by JUNIOR HIGH SCHOOLS
GUIDELINES:
a. G7 Teacher shall prepare one (1)
copy of SF10-JHS and attach the
certified true copy of SF10-ES and
other relevant supporting
documents (a copy of Birth
Certificate, Progress Report or
other equivalent document).
b. If in the case that the learner
does not have an available SF10-ES
due to acceleration. The CERTIFIED
TRUE COPY of ASSESSMENT
RESULT/CERTIFICATE shall be used
as reference and attachment to
SF10-JHS.
SUMMARY OF FORMS
c. If learner continues in the same
School, G7 adviser forwards said
documents to G8 adviser. G2
adviser shall make necessary
updating to the SF10-JHS. Same
procedure will be followed until
learner finishes G10.
d. If the learner TRANFERS OUT, the
RECEIVING SCHOOL shall request
the transfer of ORIGINAL COPY of
SF10-JHS and other Pertinent
Documents. The ORIGINATING
SCHOOL, upon receipt of written
request or system notification via
the LIS (whichever comes first) shall
create one certified true copy of
the SF10-JHS for their file and send
the ORIGINAL SF10-JHS along with
PERTINENT DOCUMENTS to the
Receiving School.
SUMMARY OF FORMS
e. The RECEIVING SCHOOL shall
UPDATE the notification in the LIS
once the documents have been
received and shall continue updating
the SF10-JHS of the Learner.

f. Upon graduation and transfer to

Senior High School, the Originating
Junior High School will prepare a
CERTIFIED TRUE COPY of Learner
SF10-ES along with other pertinent
documents and send it to the
Receiving Secondary School upon
receipt of written request or
system notification.
g. The SCHOOL WHEREIN the
LEARNER completes his/her Junior
High School shall keep the
ORIGINAL COPY OF SF10-JHS.
SUMMARY OF FORMS
Additional Notes:
- Should the learner request for a
copy of SF10-JHS for employment or
for any other reason EXCEPT
enrolment to SHS. The School will
prepare a certified true copy INK
signed by the School Head bearing
School Logo.
- Any alteration or erasure shall bear
the SCHOOL HEAD’S SIGNATURE IN
INK
- SF10-JHS shall be prepared at end
of School Year or in the case of a
learner transferring out
- SF10-ES shall use ORDINARY
LEGAL SIZED BOND PAPER.
- COMMERCIAL PRINTING IS
DISCOURAGED
Department of Education

ALS FORMS
ALS FORMS
ALS FORMS
ALS FORMS
ALS FORMS
ALS FORMS
Department of Education

IMPLEMENTATION
GUIDELINES AND
OTHER
INFORMATION
 IMPLEMENTATION GUIDELINES
1. NEW FORMS adopted in this policy will be available with pre-
populated data for downloading from the LIS WEBSITE.

2. NEW FORMS are available for download (including instructions

on its usage are available at www.deped.gov.ph (under
RESOURCES TAB) and www.lis.deped.gov.ph (under SUPPORT
TAB)

3. To ensure consistency and compliance with the standardized

format, downloading of electronic forms from unauthorized
website or social media is DISCOURAGED.
 IMPLEMENTATION GUIDELINES
4. The SCHOOL HEAD is responsible for organizing
orientations/meetings/activities to ensure that teachers are
knowledgeable in the use of the NEW FORMS. The SGOD may
extend technical assistance to support the said activities.

5. The ALS FOCAL PERSON under the CID shall also conduct
orientation/meetings to inform ALS Teachers and Learning
Facilitators
 MONITORING AND EVALUATION

The Schools Division Office through the SGOD, is

likewise mandated to monitor compliance regarding
this policy. Any policy-related issues or non-compliance
with these guidelines shall be reported to the Central
Office – through the Planning Service.
Department of Education

FREQUENTLY
ASKED
QUESTIONS
 MONITORING AND EVALUATION

Question: Pag nagtransfer ang bata within the

school year, ex.2nd grading,durugtungan lang ba
yong 3rd grading o gagamit ng bagong box?

Answer: Gumamit ng new box,then copy the

earlier quarter grades to complete the new box.
 MONITORING AND EVALUATION

Question: Pwede bang hand carry ang SF10 kung

gagamitin sa ibang purpose like DFA, NSO, etc?

Answer: Yes
 MONITORING AND EVALUATION

Question: Violation po ba kung 2 original copies

ang gagawing SF10?

Answer: Strict compliance with the DepEd

Order.
 MONITORING AND EVALUATION

Question: Violation po ba kung 2 original copies

ang gagawing SF10?

Answer: Strict compliance with the DepEd

Order. In case kailangan talaga, like sa embassy
na hindi tumatanggap ng photocopy,discretion
na ng school head.
 MONITORING AND EVALUATION

Question: Yong DepEd Order 58 ay para lang sa

grades 1 and 7 this school year,so yun ibang
grades na magta-transfer, photocopy pa rin ba
ang ibibigay sa receiving school?
Answer: Yes
 MONITORING AND EVALUATION

Question: Worried ang lahat sa pagpapadala ng

original SF10 kasi hindi daw nakakarating sa
receiving school, ano gagawin?

Answer: Send thru registered mail or thru

reputable courier using MOOE and other
Financial Sources at School Level (Canteen
Fund/Donations/etc.)
 MONITORING AND EVALUATION

Question: Pwede bang i-scan n lng ang SF10 at

ipadala thru email?

Answer: For advance copy only but we need to

send the original copy
 MONITORING AND EVALUATION

Question: Pwede po bang gawing automated

ang SF8?

Answer: Yes
 MONITORING AND EVALUATION

Question: Paano kung may change of name ang

bata, may annotation, gagawa pa ba ulit ng
bagong SF10 or edit n lng?

Answer: Yes, we may allow correction from

original document as per DO58 sec.d.6. In case
of correction, attach also the related SF1 with
the correct name of learners
 MONITORING AND EVALUATION

Question: May forms ba para sa SPED?

Answer: None yet

 MONITORING AND EVALUATION

Question: Paano yong mga private schools na

non-graded?

Answer: SF10 is not applicable to them

 MONITORING AND EVALUATION

Question: Paano yong mga private schools na

meron ibang subjects other than the listed
subjects in the SF10?

Answer: They may add rows

Department of Education

THANK YOU!