https://goo.

gl/wWOdvF
Documentation Workshop
Central Philippine University, Iloilo City.
Moira Enerva moira.Enerva@gmail.com
What we will do What we will not do

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A written material that describes a discussion or an activity.

Highlights Results

Discussion Activity
meeting, conference, project, program
workshop
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1. Who is your audience

 What do they need the information for

 How will they read the documentation

2. What is the purpose of your documentation

3. How will the documentation be published

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 1 2 3 4 5
Give the WTF - write Ask the Split the text Keep it short.
highlights. the fact. experts. into sections.

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 1 2 3
Minutes have They’re proof that They record issues
resolutions that can officers and members where people agreed
stand on their own and fulfilled their duties to and disagreed.
make sense years make proper actions
later. and decisions.
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01 02 03
They are They may be They fulfill a legal
deliberative declassified years requirement.
information and later.
are confidential.

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 Who attended
 When, where, and at what time was the meeting held
 If previously decided actions were implemented and, if so, the outcomes and
consequences
 What was discussed (in brief)
 The outcome of the discussion – decisions, points noted, etc.
 What actions were decided, by whom and by when
 Time ended; date, time, and venue of the next meeting

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 Heated discussions

 Personal disagreements and power struggles

 Verbatim statements, unless agreed (for investigations and legal

proceedings, record verbatim)

 Jokes, gossip, inappropriate statements

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Watch the video.
Do a one-pager
minutes.

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Sample
summary
Full text in UN
Conference
Documentation

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Watch the video.

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 Watch Steve Jobs’ iPhone
presentation at the Macworld
San Francisco 2007
conference.

 Summarize Jobs’
presentation using the
“Somebody wanted
something but so then what”
structure in 100 words.

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 1 2 3 4 5 6 7 8 9

Title and
subtitle Challenge Approach Results Partners Moving Benefi- Learn Multi
(your forward ciaries more media
organization
first)

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 Write once, publish many.
 Use the documentation in project reports, for the website,
and in publications.

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 Introduction

 Assessment and

Challenges

 Approach (Strategic

Framework)

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Apply the filter:

1. Who is your audience

2. What is the purpose of

your documentation

3. How will the

documentation be
published
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 Choose a results story format for your audience.
 Write a results story about your project. Or use the Rappler article How LRA is
dealing with fixers in land titling

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Highlight When documenting discussion, capture the highlights.

Results When documenting an activity, capture the results.

When choosing a documentation style, consider the purpose, the audience,

Customize and the platform.

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https://goo.gl/wWOdvF