Professional Documents
Culture Documents
On Staff Induction
On Staff Induction
On Staff Induction
HR Policy Orientation
CONTENTS:
1. Joining & Appointment
2. Attendance
3. Leaves & Holidays
4. Medical Benefits
5. Performance Appraisal
6. Discipline
7. Grievance Handling
8. Staff Health Policy
9. a – Orientation Policy
b-General Guidelines: Organizational Orientation
10. Departmental & Job specific Orientation
11. Training & Development Policy
12. a- General Guideline : Salary
b- General Guideline : Provident & Pension fund
c- General Guideline : ESIC Benefit
13. Communication with the HR Team
14. Staff Rights & Responsibilities
1. Joining & Appointment
• Offer Letter will be given on being shortlisted either before or
on the DOJ. Pre- employment health check up will be
conducted before or just after joining.
• Joining formalities would be completed on DOJ &
appointment letter would be issued within 1 month of joining
on submission of all documents, photographs and completion
of all requisite formalities.
• Joining Kit: ESIC, PF & Gratuity Forms, Bank Forms (as
applicable) to be filled by the new joinee. Handouts for
Grooming norms, List of important contact no’s., Hospital
layout provided.
• ID card , Biometric Registration for recording attendance, HR
Software login account, Email ID, Visiting cards would be
created for the staff members (as applicable).
2. Attendance
• Medical Facility
– Discount on medical tests , diagnosis and consultations.
– Available to the staff and their dependents.
– Details of the discounts available with the HR Team.
5. Performance Appraisal
• It is carried out at the completion of one year for all
employees.
• 1st Year: Confirmation appraisal at the end of probation
period.
• Conducted with the aim to evaluate ones performance and
identify the areas of development.
• Evaluation will be based on the Job Description (JD’s)-for all
employees / Key Result Areas (KRA’s)- for all employees
designated as Jr. Executive and above.
• Everyone to ensure collection of their JD’s from the HR
department.
6.Discipline:
Discipline
The objective of the disciplinary system is to create and maintain a
productive, responsible and responsive workforce.
Following acts shall be considered as indiscipline and you are requested to refrain
from the practice of the following acts:
Misconduct can be of two types:
Major misconduct
1. Failure to observe safety instructions or make use of safety devices provided.
2. Furnishing false or incorrect information regarding oneself.
3. Causing willful breakage, loss or damage to the property of the Hospital or on its
patients .
4. Threatening, intimidating, coercing, assaulting, interfering with or quarrelling with
any person in the premises, engaging in fights, scuffles or altercation with fellow
employees.
5. Sleeping while on duty.
Minor misconduct
1. Soliciting any tips from the patients and their relatives or accepting any tips from the
patients and their relatives.
2. Refusal to attend any training program.
3. Misuse of identity cards issued by the Management.
4. Absence without permission or without sufficient reason from the place of work.
5. Willful non-co-operation with fellow employees for proper discharge of duties
6.Disciplinary
Discipline…(Contd.)
Action Process:
Minor Misconduct:
1. Verbal Warning & filling up of Employee misconduct reporting form.
2. First written warning.
3. Final written warning.
Penalties:
Warning, Counseling Note, Censures or Fine as per the nature of offence;
Withholding of increments of pay with or without cumulative effects; Withholding
of promotion; Recovery from pay or such other amount as may be due to him.
Major Misconduct :
1. Employee misconduct reporting form to be filled by HOD and submit to the HR.
2. Charge sheet by the HR Department (in writing) countersigned by the HOD,
signed/endorsed by the CEO calling for a written explanation within 48 hrs from the
receipt of the charge sheet.
3. Submission of the written explanation by the charge-sheeted employee.
4. If the explanation is found not to be satisfactory, a domestic enquiry will be conducted
and decision arrived.
Penalties :
Reduction to a lower grade or post, or to a lower scale of pay; Dismissal from service.
6. Discipline
6. Discipline
There are usually three kinds of sexual harassment and the following examples are not
exhaustive.
Sexual harassment can be perpetrated upon members of the opposite gender or one’s own
gender.
Non-Verbal Verbal
- Gestures. - Language of a suggestive or explicit nature
- Staring / leering. - Unwanted propositions
- Invading personal space. - Jokes of a sexual or explicit nature
- Pin-ups . - Use of “affectionate names”
- Offensive publications. - Questions or comments of a personal nature
- Offensive letters / memos.
- Unsolicited and unwanted gifts. Physical
-Deliberate body contact
- Indecent exposure
-Groping / fondling / kissing
-Coerced sexual contact
6. Discipline
Reporting of any incidence for Sexual Harassment
Where the Internal committee arrives at the conclusion that allegations against an
employee is proved, it shall recommend the following:
1-The same would be dealt under Major Misconduct as per the Policy on Employee
Discipline & Disciplinary Procedure which may result in penalty and / or termination
of services.
2- Forward the complaint to the police for registering the case under section 509 of
Indian Penal Code.
The grievance arising out of the following shall not be come under the
purview of the grievance procedure:
1. Terms of appointment settled prior to joining
2. Matters relating to disciplinary enquiry, action and vigilance cases.
3. Annual Performance Appraisal.
4. Policy decisions taken by the management for well being of MSH shall
not be the subject matter of grievance. Ex: If management decides to make
2 consecutive Sundays working day due to some emergency work situation for
an employee / group of employees, this will not be treated as a grievance if an
employee seeks redressal for the same.
7. Grievance Handling…(Contd.)
Process:
Any external training undergone by any staff member should be intimated to the
departmental training coordinator and be accompanied by submission of a copy of any
such certificate to the HR department.
Job specific orientation shall be conducted by the immediate superior to the new
employee; this shall be based on the Job Description (which is prepared based on the
job responsibilities of the new employee). A copy of the JD duly signed by the superior
and the new employee shall be filed in the personnel file of the new employee.
Any change in Job role should be clearly explained to the employee and well
documented.
11. Training & Development
Policy
All staff members who are responsible for Care of Patients need to
undergo 84 hours of training in a year @ 7 hours of training in a
month.
Employees are expected to use email and internet access that is provided in a
manner that is ethical and lawful
The employee are responsible for ensuring that the equipment allocated to
them or in use in their work is used and maintained in accordance with the
standard operating guidelines
All employees are expected to maintain proper discipline, professional ethics
and complete integrity in the performance of work. They are expected to
maintain proper discipline in the Hospital/office and to conduct themselves
with the highest degree of professionalism.
An employee is expected to maintain complete integrity in his/her action and
work. If any declaration given or furnished by him/her proves to be false or if
he/she is found to have willfully suppressed any material information, he/she
may be liable to be removed from the services of the Hospital and to such
other action, as the Hospital may deem necessary & fit.
STAFF RIGHTS AND RESPONSIBILITIES
Staffs’ Responsibilities (Cont….) :
All employees are expected to maintain complete confidentiality in respect of
their documents and patient information they handle. They shall not during
the term of employment with the Hospital or at any time thereafter disclose
any patient related information or any business or affairs of the Hospital that
they are not authorized to divulge.
Employees are not expected to have any contact with the Press or make any
public statements without the prior approval of the Hospital.
The Hospital has adopted an open office plan. Employees are therefore
encouraged to be sensitive to those around them by conversing in soft tones &
quiet behavior.
Employees are encouraged not to converse in their local vernacular while in
patient contact areas. Employees shall be discrete in their personal
conversations while in the presence of customers and patients.
Employees are encouraged to adopt a clean desk policy and clear up their
workstations on completion of each workday. They shall ensure that all
personal and confidential papers are kept securely.
STAFF RIGHTS AND RESPONSIBILITIES
Staffs’ Responsibilities (Cont….) :
It is the-
responsibility of the employer along with the Health and Safety Committee
to have a written, proactive health
and safety plan that includes an effective way to hear and respond to the conce
rns of
front line workers.
Infectious Disease:
1.Infectious diseases can be caused by coming
into contact with bacteria, viruses, funguses or parasites when handling patients
contaminated objects, body secretions, tissue or fluids
1. Wash hands frequently (proper hand washing is the best way to prevent
communicable diseases).
It can be breathed in
It can go through your skin
It can be swallowed
Job or task demands (work overload, lack of task control, role ambiguity)
Organizational factors (poor interpersonal relations, unfair management practices)
Financial & economical factors
Conflict between work & family roles & responsibilities
Training & career development issues (lack of opportunity for growth or promotion)
Thank You……