PROJECT COMMUNICATION &

PROCUREMENT MANAGEMENT
 Project Communication Management

“In PCM, project manager focuses on

making sure that communications needs of
project’s stakeholders are fulfilled”.
- Which communication would be delivered
to Whom at what time.
- Determine What would be the
communication outputs. (How)
- Make an outline of a communication plan.
(When)
 I. Preparing a Communication Plan

• Define your audience.

• Do define yours and their
requirements.
• Build a communication
schedule.
• Find the responsible team
members.
• Define the medium of
communication.
• Prepare the content.
 Project’s Typical Stakeholders Involved In
Communication Process

Client
Planning
Admin & Top
& Procurement
Scheduling Management
Finance

Construction
Project
Project Engineers
Manager
Manager

Consultants
Cost Estimating
Control Team Vendors

Contractors
Conference Communication Plan
II. Project Management Office
Files & Records Sectry. PM

Display Discussion Room

Room

PMO Proposed Floor Plan

- You need to have list of Employees

and their Contacts
- PM office acts as a project Hub
- Can be utilized for progress
meetings and reports
- MBWA (Management by walking
around) needs to be adopted
- PM needs to be an Excellent Listener
 Project Procurement Management
“Job of procurement is to Get things both
material and equipment to be utilized in a
Project”.
Procurement Activities:
- Supplier Management – Search, Negotiation, Selection
- Supply Chain Management – How to bring material/equipment to work
site?
- Custom Clearance – A document given by customs to a shipper to show
that customs duty has been paid and the goods can be shipped
- Logistic Support – Arrangement of vehicles and drivers etc.
- Warehousing – Storage of material and equipment, temporary
arrangement, tagging and coding, shelving and cataloguing
- PMIS – Invoice related data entry into the system.
 Procurement Decision Points

a). Procure all goods/services from a single source.

b). Procure all goods/services from multiple sources.
c). Procure only small portion of goods and services.
d). Procure non of goods and services.
 Five Cycles of Procurement
A). Requirement Cycle:
Assessment of project needs and requirements.
B). Requisition Cycle:
Requisition form is sent to procurement.
C). Solicitation Cycle:
Adds, negotiations, tenders and bidding etc.
D). Award Cycle – Signing of a contract
Types:
i). Cost plus percentage fee.
ii). Fixed price.
E). Contract Administration Cycle – Contract violation
monitoring, changing orders, payments and closeout.
Sample Requisition Form