BUSINESS LETTER

GROUP I
[Amparo, Christine Joy] [Babor, Judy Ann] [Constantino, Khem] [Dawag, Juspher John] [Estravo, Danielle]
[Flores, Pink Penelopy] [Linatg, Pawie] [Romeo, Erwin]
Business Letter – a medium or means
through which views are expressed and
ideas or information is communicated in
writing in process of business activities.

Examples:
• businessmen to supplier of goods
• customers to businessmen
 IMPORTANCE OF BUSINESS
LETTER
• Help in maintaining proper relationship
• Inexpensive and convenient mode
• Create and maintain goodwill
• Serve as evidence
• Help in the expansion of business
 FACTORS IN WRITING BUSINESS
LETTER
• Subject
• Purpose
• Audience
• Organization and Style
 QUALITIES OF A GOOD BUSINESS
LETTER
a. INNER QUALITIES b. OUTER QUALITIES
- accuracy - quality of paper
- clarity - color of the paper
- completeness - size of the paper
- courtesy - folding of letter
- neatness - envelope
- relevance
- simplicity
PARTS OF A BUSINESS LETTER
TRADITIONAL/PERSONAL CURRENT/BUSINESS

Heading Letterhead

Inside Address Date Line

Salutation Inside Address

Body Salutation

Complimentary Close Body

Signature Complimentary Close

Signature
HEADING – contains 3 lines
AUF Residences 1, Brgy. Claro M. Recto
Angeles City, Pampanga, Philippines
January 7, 2018

FORMATS TO OBSERVE IN WRITING THE DATE LINE

January 7, 2018 (America, Philippines)
7 January 2018 (Europe)

Months SHOULD NOT be abbreviated.

LETTERHEAD – first part in most business
letters
• Logo (top left)
• Name typed on company’s desired font type and size -
centered on the paper
• Address (second line/under the company’s name)
• Telephone numbers of the company (2nd line/3rd line
below address)
• Website, email address and motto

Name of the Company

LOGO OF Address of the Company
THE Phone numbers
COMPANY Website/Email

“Motto”
INSIDE ADDRESS - contains 3 to 4 lines
DR. APRIL P. PEREZ APRIL P. PEREZ, Ed.D., Ph.D.

Chairman, English Department Professor, College of Arts

Hagonoy National High School COR JESU COLLEGE

Guihing, Hagonoy, Davao del Sur Digos City

The Manager The President

Jollibee Foods Corporation BUKIDNON STATE UNIVERSITY

SM City Bulacan Branch 916 Flores St., Malaybalay City, bukidnon

SALUTATION
• double space after the inside address

Dear Dumigsi: Dear Sir: Gentlemen:

Dear Flores: Dear Madam: Ladies:

Dear Dr. Estravo Honorable Mayor:

Dear Mr. Lintag

BODY OF THE LETTER

1st paragraph

2nd paragraph
DR. APRIL P. PEREZ -2- September 12,
2018
DR. APRIL P. PEREZ page 2 September 12, 2018

DR. APRIL P. PEREZ

Page 2
September 12, 2018
Page 2
DR. APRIL P. PEREZ
September 12, 2018
4ss

The last 3 lines or the continuation part

COMPLIMENTARY CLOSE
Very truly yours, (formal use)

Respectfully yours, (for respect or special consideration)

Sincerely yours, (for friendly contacts)

Cordially, (for personal acquaintance)

Sincerely, (in most cases or general situation)

Yours respectfully, (British style)

SIGNATURE
April P. Perez APRIL P. PEREZ

April P. Perez APRIL P. PEREZ

 FORMAT OF THE BUSINESS
(The Letter Styles)
• BLOCKED LETTER STYLE (Standard
Punctuation)

• SEMI-BLOCKED LETTER STYLE (Standard

Punctuation)

• FULL-BLOCKED LETTER STYLE (Standard

Punctuation)
FORMAT OF THE BUSINESS
(The Letter Styles)
• INDENTED LETTER STYLE (Close
Punctuation)

• HANGNG-INDENTED LETTER STYLE

(Standard Punctuation)

• SIMPLIFIED LETTER STYLE

 DIFFERENT KINDS OF
BUSINESS LETTER
• Letter of application
• Letter of resignation
• Letter of acceptance
• Letter of appreciation
• Follow-up letter
• Business e-mail message
How to write an Application Letter
1. Write an engaging paragraph
2. State where you found the position to which
you are applying to.
3. Explain why hiring you will benefit the employer
4. Briefly summarize your strengths,
qualifications, and experience.
5. Paint a picture of yourself that’s not on your
resume.
How to write a Resignation Letter
1. Have a friendly but formal opening
2. Clearly state your intention to resign
3. Give proper notice
4. State your reasons for leaving (optional)
5. State that you’re willing to help out during the
transition
6. Thank your employer for the experience
7. Wrap up your letter on a kind note
8. Have a nice closing
How to write a Acceptance Letter
1.Mention your acceptance early in the letter to set
the tone.
2. Demonstrate your enthusiasm to reassure the
employer.
3. Summarize the terms an conditions of your
employment to avoid misunderstandings.
4. Confirm your responsibilities.
5. Insert your closing remarks to end the letter
gracefully.
How to write a Business Email Letter

1. Start your email with greetings

2. Say Thank you
3. Be clear and precise
4. Save someone’s time
5. Informal vs. Formal
6. The last vow
7. Write a closing to your email
8. Proofread your email
 MEMORANDUM
• Can be shorted or abbreviated as memo.
• Latin term which means “it must be
remembered”
• It is usually issued and disseminate by
those in the mid-level and top-level
position of an organization.
 Uses
• It is written to serve as a reminder to one’s
constituents who need to do or act upon
something.
• This is done so that the concerned
constituents will be properly guided as to
what to do next time so that errors in the
organizational system/process can be
avoided or if already made or committed, it
may or it will not happen again.
 Some uses
• To inform others about new or changed
policy, procedures and organizational
details
• To announce meetings, events, changes.
• To present decisions, directives, proposal,
briefings.
 Memo style
• Concise
• Clear