Software and Licensing

Who are we?

ITSS Software Licensing

Procurement CWA
 Discussion Topics
• Software at Stanford
– ITSS Software Licensing
– Procurement CWA
• What we do
• Software we offer
• Eligibility
• Special uses
• How to order
• How to reach us
 Our Goals

• Save the University money.

• Encourage compliant use of software.
• Help you find the software you need.
 License Types
• Retail Purchase: Full Boxed version.
• Academic: Full Boxed version plus
learning aids.
• University Contract: Full version.
License with separate media.

You must have a license in order to legally install any software.

Just having a CD is not sufficient.
ITSS Software Licensing
 What We Do

• Negotiate contracts for campus software

• Distribute software to users

• Coordinate technical support

• Make referrals
 Types of Software
We License
• Instruction and research
• Operating Systems
• Databases
• Utilities
• Security
 Considering New Licenses

• Broad and continuing interest

• Significant savings from regular academic

price

• Savings from other campus outlets

 Eligibility

• Who uses it

• What do they use it for

• Where do they use it

 Groups We Support

• Leland Unix Systems

• ITSS behind-the-scenes

• Essential Stanford Software

• Students
 Software for Students

• Selected Microsoft and Adobe products, from the

Software Licensing office in Bambi Modular.
• Specialty software from Software Licensing web
pages.
• Other products: buy an academic edition.
• Or... use the software in the campus clusters.
 How to Order

• Go to our website
• Look at list of software available
• Fill out software order form
or, fill out inquiry form
• We will contact you for software pickup
 How to Reach Us

• software@stanford.edu
• http://softwarelicensing.stanford.edu/
• 724-2424
• Bambi Modular, 320 Panama Street

• Submit a HelpSU ticket--

http://helpsu.stanford.edu/
Procurement CWA
 What We Do
• Support the iProcurement catalog ordering
purchasing process, including contracted and non-
contracted software.
• Negotiate volume contracts, especially Microsoft and
Adobe.

• Provide product keys and serial numbers for

Microsoft and Adobe licensed installations.
• Loan Microsoft CDs for immediate installation.
 Types of Software We License
• Microsoft and Adobe Contractual Volume Licenses
• Volume licensing and academic priced software
(Macromedia, EndNote, FileMaker, etc…)
– Lowest price is available through iProcurement catalog
ordering or RPO to En Pointe.
– Buy the academic version or academic volume licenses, if
available.
– Academic software is also available at the bookstore or
directly from the manufacturer for a slightly higher price.
 Licensing Definitions
Microsoft
• All Languages vs. English/Multilanguage
• New License
• Software Assurance (SA)
• License with SA
Adobe
• New License
• Concurrent License (Conc)
• Uplift (UL)
• Maintenance
 Licensing Details

Microsoft & Adobe Licenses

• You own the license forever
• We only sell the most current version
• Downgrades are allowed
• Upgrades aren’t available
 Cost Comparison
Office 2003 Pro
CD Doc Set License Total Savings
Retail (Fry’s) $499
Academic $199
(Bookstore)
Microsoft Select $20.71 $20.71 $49.46 $90.88 82%
Agreement
(CWA)
CWA License $49.46 $49.46 90%
Only
 Eligibility

• Stanford departments purchasing with a

Stanford PO (not a P-Card)

• Not for sale to individuals

• Install on Stanford-owned computers

• Stanford owns the license, non-transferable

 Microsoft in other
languages
• Chinese (traditional) • Italian
• Chinese (simplified) • Japanese
• French • Korean
• German • Russian
• Hungarian • Spanish
 How can Faculty/Staff
get software for home use?

• Purchase academic edition of

software from bookstore or other
retail location.
• Product Use Rights for Adobe
and Microsoft products.
 Microsoft and Adobe
Product Use Rights
If your department bought a Microsoft or Adobe license
for your work computer using CWA/iProcurement
Catalog Ordering, you may install the same product on
one home computer or laptop.
• Work and secondary computer cannot be used
simultaneously.
• You must remove the software if you leave Stanford.
No product use rights for Windows operating system-
each machine must be individually licensed
for its own operating system.
 How to order CWA
• Find part numbers: http://purchasing.stanford.edu/cwa
or search on CWA/iProcurement Catalog ordering.
• Volume licensing: determine the number of licenses
needed, determine if a CD is needed.
• Order using iProcurement catalog ordering or an RPO to
En Pointe.
• You will receive product keys or serial numbers by
email, if applicable.
 How to Reach CWA
http://purchasing.stanford.edu/cwa

Stefani Fukushima 725-9110

stefanif@stanford.edu

Trinka Gillis 723-0699

tgillis@stanford.edu

Kathy Rariden 724-7154

kathyr@stanford.edu
ITSS Software Licensing
software@stanford.edu
http://softwarelicensing.stanford.edu/
724-2424

Procurement CWA
http://purchasing.stanford.edu/cwa
Stefani Fukushima 725-9110
Trinka Gillis 723-0699
Kathy Rariden 724-7154