Checking of School Forms (Quick Guide) : Deped Order No. 11 S. 2018

CHECKING OF SCHOOL
FORMS
(Quick Guide)
DepEd Order No. 11 s. 2018
Prepared by: Cherry Ann M. Verana-Quibo

1. SELECTION OF CLASSES FOR
CHECKING OF FORMS
1.1 Add the total enrolment of Kinder, Grade

1 and Grade 6 (ELEMENTARY)
1.1 Add the total enrolment of Grade 7 and
Grade 10 (Junior High)
1.1 Add the total enrolment of Grade 11 and
Grade 12 (Senior High)
CHECKING OF FORMS
1.2 After getting the total, identify the size of the school and the
percentage of classes to be checked. See table below:
SIZE OF SCHOOL based PERCENTAGE ESTIMATED NO. OF ESTIMATED NO. OF
on Combined Enrollment MINIMUM CLASSES TO BE MINIMUM CLASSES TO BE
CHECKED (Priority Grade CHECKED (Other grade
Levels-K,1,6,7,10,11,12) Levels-2,3,4,5,8,9)
Very Small (99 and 100% all 2
below)
Small (100 to 299) 50% 4 2
Medium (300 to 499) 30% 5 2
Large (500 to 799) 20% 6 3
Very Large (800 to 999) 10% 7 4
Huge (1000 and above) 5% 8 5
CHECKING OF FORMS
 1.3 Compute for the number of sections to be checked
 Example: School A Elementary
GRADE LEVEL ENROLMENT NO. OF SECTIONS
Kinder 100 3
G1 150 4
G2 120 3
G3 90 2
G4 90 2
G5 80 2
G6 100 3
TOTAL for Kinder, Grade 1 and 350
Grade 6 (Medium)
CHECKING OF FORMS
1.2 After getting the total, identify the size of the school and the
number of classes to be checked. See table below:
SIZE OF SCHOOL based PERCENTAGE ESTIMATED NO. OF ESTIMATED NO. OF
on Combined Enrollment MINIMUM CLASSES TO BE MINIMUM CLASSES TO BE
CHECKED (Priority Grade CHECKED (Other grade
Levels-K,1,6,7,10,11,12) Levels-2,3,4,5,8,9)
Very Small (99 and 100% all 2
below)
Small (100 to 299) 50% 4 2
Medium (300 to 499) 30% 5 2
Large (500 to 799) 20% 6 3
Very Large (800 to 999) 10% 7 4
Huge (1000 and above) 5% 8 5
CHECKING OF FORMS
1.3 Add the number of sections of the following grade
levels:
a.Kinder, G1 and G6 (ELEMENTARY PRIORITY LEVELS)
b.G2, G3, G4 and G5 (ELEMENTARY-OTHER GRADE LEVELS)
c.Grade 7 and 10 (JUNIOR HIGH PRIORITY GRADE LEVELS)
d.Grade 8 and 9 (JUNIOR HIGH OTHER GRADE LEVELS)
e.Grade 11 and 12 (SENIOR HIGH PRIORITY GRADE LEVELS)
CHECKING OF FORMS
 1.4 Then multiply with the designated percentage based on school size
(in the example, School A Elementary has the school size of Medium with
a designated percentage of 30%)
Grade Level Number of Total (Total x .30%) Minimum
Sections number of
sections to be
checked
PRIORITY
GRADE LEVEL
Kinder 3
10 3 3
Grade 1 4 3
(ELEMENTARY)
Grade 6 3 3
CHECKING OF FORMS
Sections number of
sections to be
checked
OTHER GRADE Grade 2

LEVELS
3
9 2.7 or 3 3
(ELEMENTARY) Grade 3 2 2
Grade 4 2 2
Grade 5 2 2
CHECKING OF FORMS
If in case not all of the sections will be
checked by the DCC, how will the
DCC identify the specific section/s to
be checked?
A drawing of lots shall be conducted

on the day of the checking.
CHECKING OF FORMS
 Require schools to give names of sections (in the
example, drawing of lots will be done for Grade 1
only)
Sections number of
sections to be
checked
PRIORITY
GRADE LEVEL
Kinder 3
10 3 3
Grade 1 4 3
(ELEMENTARY)
Grade 6 3 3
CHECKING OF FORMS
Draw the lots to identify the

specific sections to be
checked (ensure that the
School Checking
Committee is present)
2. Initially Accomplish the School Forms
Checking Report 1 (SFCR1)
2.1 Prepare an SFCR1 per

school in separate folders
2.2 As one class adviser enters, let the class adviser fill
in the data on the following cells:
Grade Level
Section
Name of Adviser
Date Checked
No. of Examined/Reviewed
Reminder:
Request the School to prepare

a folder for SF 4,5 & 6
3. Check the Availability of the
Supporting Documents
3.1 Check the availability of the following forms
Documents to be checked-
Kindergarten
 Kindergarten
1. Birth Certificate
2. Kinder completion certificate
3. ECCD Checklist
4. SF1 (LIS generated)
5. SF5k
6. SF2 (February)
7. SF4 (February) photocopy
8. ECCD checklist & Birth Certificate of transferees (if
applicable)
Documents to be Checked-Grade 6
2. completion certificate
3. SF10
5. SF5
6. SF2 (February)
8. SF10 & Birth Certificate of transferees (if applicable)
3. SF10
5. SF5
6. SF2 (February)
3. SF10
5. SF5
6. SF2 (February)
8. SF10 & Birth Certificate of transferees (if
applicable)
Documents to be Checked-Grades 1-5
2. SF10
4. SF5
5. SF2 (February)
7. SF10 & Birth Certificate of transferees (if
applicable)
Documents to be Checked-Grades 7-9
& 11
2. SF10
4. SF5
5. SF2 (February)
List of graduates and
documents/reports in relation
to the ranking of honors are
no longer required to be
checked by the DCC
3.2 For lacking documents, note in
SFCR1
4. Checking of Accuracy/
Consistency
Details to be checked-Kindergarten
DOCUMENT/S DETAIL/S
Birth Certificate Learner is 5 years old as of August 31
DOCUMENT/S DETAIL/S
Birth Certificate Date of Birth Consistency
SF1 * Follow Birth Certificate
DOCUMENT/S DETAIL/S
SF1 Name Consistency
Birth Certificate * Birth certificate shall be followed
Kinder Completion Certificate
ECCD checklist
Kinder Completion Certificate LRN consistency
ECCD Checklist *SF1 shall be followed
SF1
DOCUMENT/S DETAIL/S
ECCD Checklist Grade/Rating consistency
SF5K * Follow ECCD checklist
DOCUMENT/S DETAIL/S
SF2 February Drop Out Tally Consistency
SF4 February * Follow SF2
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
SF1  Has ‘TO’/’MO’ or ‘TI’/’MI’ remarks for
transferees
 Has attached ECCD Checklist & BC for
transferees
DOCUMENT/S DETAIL/S
SF1 No. of Learners per class consistency
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF4 Enrollment tally consistency
SF5k * Follow SF4
Details to be checked-Grade 6
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
Completion Certificate
SF10
Completion Certificate LRN consistency
SF10 *SF1 shall be followed
SF1
DOCUMENT/S DETAIL/S
SF5 Grade/Rating consistency
SF10 *Follow SF10
General Average in whole numbers
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
transferees
transferees
DOCUMENT/S DETAIL/S
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF5 * Follow SF4
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
SF10
SF1
DOCUMENT/S DETAIL/S
SF10 *Follow SF10
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
transferees
transferees
DOCUMENT/S DETAIL/S
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF5 * Follow SF4
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
SF10
SF1
DOCUMENT/S DETAIL/S
SF10 *Follow SF10
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
transferees
transferees
DOCUMENT/S DETAIL/S
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF5 * Follow SF4
Details to be checked-Grades 1-5
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
SF10
SF10 LRN consistency
DOCUMENT/S DETAIL/S
SF10 *Follow SF10
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
transferees
transferees
DOCUMENT/S DETAIL/S
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF5 * Follow SF4
Details to be checked-Grades 7-9 & 11
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
SF10
SF10 LRN consistency
DOCUMENT/S DETAIL/S
SF10 *Follow SF10
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
DOCUMENT/S DETAIL/S
transferees
transferees
DOCUMENT/S DETAIL/S
SF4 * Follow SF4
DOCUMENT/S DETAIL/S
SF5 * Follow SF4
4. Check Accuracy of Document
Entries
 If there are any inconsistencies, note down in SFCR1 Table 2
Reminder:
One of the common errors observed during
the checking of forms in the previous school
year is the wrong usage of the terms
“transferred out” as against “moved out” and
“transferred in” as against “moved in”. Please
ensure that the correct terms are used
especially in the LIS.
5. Check the Enrolment Count and
Learner Movement (SGOD)
 Transferred out/in – If the learner transferred to/in another school within the
same school year
Example: Student A who enrolled as a grade 4 student of Tarragona CES (SY
2018-2019) transferred to Cabagayan ES last August 2018.
 Moved out/in- If the learner transferred to/in another school in between two
school years
Example:
Student A who was once a grade 4 student in Tarragona CES (SY 2017-2018)
enrolled as a Grade 5 student in Cabagayan ES the following school year (SY
2018-2019)
6.1 Collect SF 4,5 & 6 (SGOD)
These shall be collected after

all grade levels have been
checked
6.2 Re-check SFCR1 for any other
missing data entries
6.2 Re-check SFCR1 for any other
missing data entries
General Reminders
TOTAL NUMBER OF CLASS DAYS FOR SY 2018-2019
2. TOTAL NUMBER OF SCHOOL DAYS
FOR SY 2018-2019
DepEd Order No. 25, s. 2018 otherwise known as
DepEd School Calendar for School Year 2018-
2019 shall end on April 5 (Friday) and shall
consist of 200 days inclusive of 5 days INSET and
3 days Parent-Teachers Conferences
conducted within the school year.
6. New and Old form 137 (SF10)
The new Form 137 (SF10) shall be used by

the present Grades 1-2 and Grades 7-8.
All other Grades shall use the old/existing
Form 137 until the learner completes
elementary/ junior high school level.
NSO/PSA Birth Certificate must be
attached to the Form 137.
WAYS FORWARD
For ease in identifying the sections to

be checked, the schools are advised
to prepare the following
Enrolment count of every grade level
and number of sections per grade
level

Checking of School Forms (Quick Guide) : Deped Order No. 11 S. 2018

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Checking of School Forms (Quick Guide) : Deped Order No. 11 S. 2018

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CHECKING OF SCHOOL

Prepared by: Cherry Ann M. Verana-Quibo

1.1 Add the total enrolment of Kinder, Grade

OTHER GRADE Grade 2

A drawing of lots shall be conducted

Draw the lots to identify the

2.1 Prepare an SFCR1 per

Request the School to prepare

These shall be collected after

The new Form 137 (SF10) shall be used by

For ease in identifying the sections to

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