CRIME INFORMATION, REPORTING

AND ANALYSIS SYSTEM

(CIRAS)
enhanced e-Blotter System
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
TADIDM
 LEARNING GOAL

This subject aims to provide the

participants with the basic knowledge
and importance of CIRAS in the field
of investigation.
 LEARNING OBJECTIVES
 Discuss the background and enumerate the
objectives of CIRAS;
 Discuss the CIRAS as a tool in investigation;
 Discuss the procedures in encoding crime
data to CIRAS; and
 Discuss the development of CIRAS.
Essential Features of CIRAS
 Sets a standard procedure in reporting crime incident;
 Capable of filtering non crime data from the system;
 Promotes consistency in recording crime incident;
 Provides easy access to crime data nationwide; and
 Serves as working basis for policies and programs of anti-
criminality measures.
Background/History
 A stand-alone customized single database;
 It was launched in September 6, 2011 to serve as a more efficient
electronic blotter system across the country.
 It shall be installed into the existing desktop of the police
units/stations;
 It will be utilized by the Police Stations to enter blotter/incident
reports directly to the system;
 Incident Record Forms (IRF) is system generated thru the CIRS
(Memorandum Circular on PNP Crime Incident Recording System
- MC-2014-009 );
 Main source of data for the weekly IRF compliance of NCRPO.
Background/History
 OIC, PNP Memorandum, dated May 15, 2015 Renaming CIRS to
e-Blotter System; and was further developed to include Crime
Analysis.
 On May 2015, a web-based CIRS has been developed and has
been pilot tested in NCRPO in June 2015.
 The system is now known as the Crime Information, Reporting
and Analysis System (CIRAS).
 The data uploaded into the CIRAS may be accessed and retrieved
by end users as long as they are registered into the system.
 The system is only available to PNP personnel who are duly
authorized and endorsed by their head of office/unit.
Current State of CIRS Stand-Alone System

o Not real-time reporting of incidents;

o Computer viruses that can affect the system;
o Frequent installation/upgrading of versions of CIRS Stand-Alone System;
o Limited generation of reports;
o Limited capacity of database storage; and
o No Crime Mapping capabilities.
Who can use the system?

The following are allowed to access to the CIRAS:

 DIDM (System Administrator/OPR);
 PROs (RIDMD Administrator);
 PPOs (PIDMB Administrator and appointed encoder); and
 Police Stations (Administrator and appointed encoder).
 CONCEPT OF OPERATION ON CIRAS

DIDM Server

QSL Duty Officer assists Reporting Person DIDM receives data from all Police Regional Offices
in accomplishing Incident Record Form (IRF)

Police Regional Office

Police Regional Offices receives data from the

Police Provincial Offices and forwards it to the DIDM Server
Report is recorded by the
Desk Officer in the Police Blotter

Police Provincial Office

Desk Officer issues Incident Record Transaction Police Provincial Office receives data from the
Receipt (IRTR) to the Reporting Person Police Stations and forwards it to the Police Regional Offices

Police Station

Desk Officer forwards (IRF) Incident Record Form to

the Investigation Section for encoding to the PNPCIRS
 Incident Recording Process
Desk Officer entertains & receives
START report from the complainant
GAP ANALYSIS
Complainant accomplishes Incident
Record Form (IRF)
Complainant leaves right away

Desk Officer transcribes & enters the Multi-Tasking resulting to

incident into the Police Blotter
overload & errors in transcribing

Chief Investigator evaluates the “Late” evaluation based on the

nature of the incident process

Chief of Police approves recording to Human intervention & discretion

CIRS & designates IOC in crime incident recording, delay

END Crime Registrar records Crime

Redundancy, delay, errors
Incidents to UCPER/CIRS.
 Perceived Problems
Problem Effect Basic Solution
No guarantee in recording of
Involve Complainant in every
1. Complainant leaves right away complaint & opportunity to validate
step
statements in IRF
Overload, delay & errors in Review & redefine roles &
2. Multi-Tasking
transcribing accountabilities

DO “authenticates” complainant’s Legal implications (IRF is used in

3. Change IRF entry
statements in IRF case folder)

DO to evaluate nature of
Delays; Complainant not fully
4. “Late” evaluation of complaint complaint at the start of
informed of what to expect
process
Automate; minimize
5. Human intervention & discretion Unrecorded incidents intervention; monitor &
control
Simplify & combine
6. Redundancy in the process Delays; errors in transcribing
processes
Improving the System
Memorandum Circular on PNP Crime Incident Recording System
- MC-2014-009
Desired State of eBlotter System/CIRAS

 In-house web-development;
 User friendly and easy access features;
 Real-time encoding, verification and updating of incidents;
 Provide real-time crime statistics;
 Eliminate installation/upgrading of CIRS stand-alone system;
 Easy access on all incidents recorded from the police stations
nationwide thru internet;
Desired State of eBlotter System/CIRAS
 Provide accurate verification of suspects, firearms and vehicles
used, etc;
 Migration of CIRS, e-Warrant and e-Rogue Gallery System;
 Added features for Crime Mapping and Crime Clock generation;
 Off-line version in encoding if no internet connection;
 More secured storage of data; and
 Future development of apps for IOS and Android Smart Phones
for immediate police response/assistance.
 www.didmeprojects.ph
 CRIME INFORMATION,
REPORTING AND ANALYSIS
(CIRAS) TO THE POLICE
STATIONS LEVEL
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
TADIDM
Blotter Procedure Process START
1

Desk Officer entertains and receives

report from the complainant and Desk Officer entertains Duty Investigator stores and
initially records into the police and received report from prints accomplished IRF
blotter the short details of the the complainant
incident using a template.

Accomplished
Duty Police Officer accomplishes IRF
No Is it a crime
Crime Information, Reporting &
incident?
Analysis System (CIRAS)
Yes Complainant and Duty
Investigator sign the IRF
Duty Investigator accomplishes
Crime Information, Reporting &
Analysis System (CIRAS) Desk Officer transcribes and
enters the incident into the
Police Blotter
Complainant and Duty Investigator
review the summary details of the
incident Crime Registrar compiles all
IRFs and records crime
incidents for the UCPER
Yes Is there any Yes
correction?
END
Note: Incidents involving Women and Children No
and Traffic Incidents are included in CIRS.
1
 CONCEPT OF OPERATION
DIDM

DIDM – administrator & can view data from all

Police Regional Offices
Desk Officer entertains and receives report from the complainant
and initially records into the police blotter the short details
of the incident using a template.
Police Regional Office

Police Regional Offices can view data encoded by all PNP Units
under its AOR and can generate reports, search/verify & print IRF

Duty Investigator accomplishes CIRAS

Police Provincial Office

PPO/District/CPOs can view data encoded by Police Stations

and can generate reports, search/verify & print IRF

Complainant and Duty Investigator

review the summary details of the
incident

Duty Investigator stores data

into the system, update, generate reports,
search/verify & prints IRF
CRIME INCIDENT REPORTING
AND ANALYSIS (CIRAS) TO THE
PCP LEVEL
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
TADIDM
CIRS PROCESS FLOW AT PCPs START

Desk Officer entertains and

receives report from the
PCP Desk Officer (DO) entertains and receives complainant and initially records
report from the complainant/reportee into the police blotter the short
details of the incident using
Template A.

DO enters data into the Crime Incident Recording

System (CIRS)

Complainant/Reportee and DO review the details

of the incident

YES Is there any

correction?

NO

1
 1

DO classifies the incident whether it is a crime incident,

barangay case, or non-crime incident thru the tick box in
the CIRS

DO stores the data

Accomplished IRF

DO prints 4 copies of the accomplished IRF

a. Complainant/Reportee
b. PCP file
c. Investigator on Case (IOC)
d. Station Crime Registrar

Complainant/Reportee and DO sign the IRF

DO gives 1 copy of IRF to complainant/reportee and

retains 1 copy for the PCP masterfile

2
 3

Is it a crime NO For record purposes

incident?

YES

Does it fall within Turn-over to barangay or other

NO
the jurisdiction of gov’t agency
the police
station?

YES
DO sends 2 copies of the IRF to the Police Station
a. Investigator on Case (IOC)
b. Station Crime Registrar

DO records the second entry in the PCP Police

Blotter using Template B.

END
 A. Initial entry in the PCP Police Blotter
1. Blotter Entry Nr: 0001 3. Nature of incident 6. Name and signature of
Desk Officer
2. Date/Time of the 4. Name and signature of complainant/
reception of the reportee
complainant/ reportee
5. Address and contact number of
complainant/reportee

B. Second entry in the PCP Police Blotter

1. Blotter Entry Nr: 0002
2. Date/Time of the
reception of the IRF
3. References:
a. Initial blotter entry nr
from PCP: (Blotter
Entry Nr: 0001)
b. IRF Nr: 130101-
201401-0001
4. Details of IRF Nr. 130101-201401-0001
5. Name and signature of the
complainant/reportee acknowledging
receipt of the IRF
6. Name and signature of Desk Officer
6. Disposition: for record
purposes/for turn-over to
police station/for turn-over
to barangay or other gov’t
agency
7. Name of Investigator on
case/Brgy Official/Gov’t
Official to whom the case
was referred
8. Name of the recipient of the
IRF in the station/time and
date of the receipt
 A. Initial entry in the PCP Police Blotter
1. Blotter Entry Nr: 0001 3. Nature of incident 6. Name and signature of
Desk Officer
2. Date/Time of the 4. Name and signature of complainant/
reception of the reportee
complainant/ reportee
5. Address and contact number of
complainant/reportee

B. Second entry in the PCP Police Blotter

1. Blotter Entry Nr: 0002
2. Date/Time of the
reception of the IRF
3. References:
a. Initial blotter entry nr
from PCP: (Blotter
Entry Nr: 0001)
b. IRF Nr: 130101-
201401-0001
4. Details of IRF Nr. 130101-201401-0001
5. Name and signature of the
complainant/reportee acknowledging
receipt of the IRF
6. Name and signature of Desk Officer
6. Disposition: for record
purposes/for turn-over to
police station/for turn-over
to barangay or other gov’t
agency
7. Name of Investigator on
case/Brgy Official/Gov’t
Official to whom the case
was referred
8. Name of the recipient of the
IRFs in the station/time and
date of the receipt
 SUMMARY
After discussing the subject, the students were able to learn
the following:
Discuss the background/motivation of PNP e-Projects;
Enumerate the objectives of PNP e-Projects;
Discuss the CIRAS as a tool in investigation;
Discuss the procedures in encoding crime data to
CIRAS; and
Discuss the development of CIRAS.
Thank you and Good day . . .