Professional Documents
Culture Documents
Export Docmnts
Export Docmnts
• To describe cargo,
2. Obtain Registration-Cum-Membership
Certificate (RCMC) .
CUSTOMS
EXPORT DOCUMENT
DOCUMENTATION TRANSPORT document
EXCHANGE CONTROL
DOCUMENT.
PAYMENT
DOCUMENT.
MISCELLANEOUS
DOCUMENTs
INVOICES
Performa invoice
Commercial invoice
Consular invoice
Performa Invoice
Meaning
Three copies are sent to Importer. The Importer signs all and
send back two copies to exporter by retaining one copy.
Exporter/Shipper (Name and physical address) Importer/Consignee (Name and physical address)
Tel: Fax: Email: Tel: Fax: Email:
Intermediate consignee (Name and physical address) Buyer (if other than consignee – name and physical address)
Tel: Fax: Email: Tel: Fax: Email:
Notify party (Name, physical address) Terms and conditions of delivery and payment (including Incoterms):
Tel: Fax: Email: Freight (please mark): Prepaid ___ Collect___
Title transfer occurs at:
Payment terms:
Marks and numbers Total Total gross weight (kg) Dimensions - H x W x L (m3)
num
ber
of
pack
ages
Complete and accurate description of the goods, including item no., Quantity Unit price Total price
product description, HS/tariff classification code and country of (Unit of measure)
origin
Your Name
Telephone No.
Ship To:
TransFRESH Corporation
3801-D Charter Park Court
San Jose, CA 95136
USA
Full Description of Goods No of Units Unit Weight Weight (kg) Unit Value (US$) Value (US$)
TransFRESH Marine CA Controllers (Commodity Code 9032.89.6040) 12 3.0kg (6.5lb) 36 $781.92 $9383
Goods are for use in marine shipping containers for perishable fruits and vegetables. Being returned to owners.
I certify that the information on this declaration is true and correct to the best of my knowledge.
Name: Print Your Name Signature:___Sign Here ________
Consular invoice
• Consular invoice is a document required mainly by the Latin
statistical purposes.
concerned.
Certificate of Origin (C/O)
• The certificate of origin is a document certifying the country in which the product was
manufactured, and in certain cases may include such information as the local material and
labor contents of the product.
• This documents serves as a proof of the country of origin of goods for the importers in his
country. Importing countries usually requires this to be produced at the time of custom
clearance of import cargo.
• The Federation of Indian Chambers of Commerce and Industry (FICCI), the export
promotion councils (EPCs) and various other trade associations have been authorized by
the Government of India to issue certificates of origin.
• Important in the case of countries, having preferential rates of tariff for Indian commodities.
• The country of origin is the country where the goods are grown, produced or
manufactured. The manufactured goods must have been substantially transformed in the
exporting country as the country of origin, to their present form ready for export. Certain
operations such as packaging, splitting and sorting may not be considered as sufficient
operations to confer origin.
• Free Trade Market Certificates of Origin
NAFTA Certificate of Origin
The North American Free Trade Agreement (NAFTA) Certificate of Origin is
used within the NAFTA countries (i.e., Canada, USA and Mexico). The form
is available at the customs office. It is self-certified by the exporter.
• EC Certificate of Origin
The European Community (EC) Certificate of Origin, as its name implies, is
used in the European Community. It is issued by the Chamber of
Commerce of the exporting country, usually with payment of a fee.
EC countries consist of Belgium, Denmark, France, Germany, Greece,
Ireland, Italy, Luxembourg, Netherlands, Portugal, Spain, and United
Kingdom.
• Movement Certificates
Different Movement Certificates are being used in the European Union
(EU)---EC (European Community) and EFTA (European Free Trade
Association) countries. The certificates require endorsement by the
customs of the exporting country.
EFTA countries consist of Austria, Finland, Iceland, Norway, Sweden,
Switzerland, and Liechtenstein.
Inspection Certificate or Inspection Report
• The inspection certificate---inspection report
or report of findings---may be required by
importers and/or importing countries.
• The export-trader uses such a report in the
inspection of goods purchased from a
manufacturer. The export-manufacturer also
uses such a report in the inspection of its own
productions.
• In case an inspection certificate is required, the
importer may stipulate in the letter of credit
(L/C) to use a specific independent surveyor.
• Beneficiary's Certificate: The beneficiary's certificate,
sometimes referred to as the certificate of assurance, is a
certification issued by the beneficiary of the letter of credit
(L/C) showing, unless wording is specified in the L/C, the
summary of a consignment and declaring (i.e., assuring the
consignee) that the shipment in question conforms to the
specifications in the sales contract. The exporter can issue a
beneficiary's certificate using company letterhead.
• Weight Certificate: The weight certificate---weight list or
weighter's certificate---is most often used in the export goods
sold on weight basis. It is issued by the official weighter on the
dock or the independent certified weighter.
In case of transport other than by sea and unless the letter of
credit (L/C) specifically stipulates that the certification of
weight must be by means of a separate document, a weight
stamp or declaration of weight that is superimposed on the
transport document by the carrier or his agent is acceptable.
• Health Certificate
Phytosanitary or Plant Health Certificate
The prefix 'phyto' means plant. The phytosanitary certificate---plant
health certificate---is issued by the government agricultural department
or certified inspector for such agricultural products as seeds, fruits,
vegetables, rice, wheat, soybean, corn, and milled materials (e.g. flour and
soybean meal), certifying that the goods are free from harmful pests and
diseases.
• Veterinary or Animal Health Certificate
The veterinary certificate---animal health certificate---is issued by the
certified veterinarian for livestock (e.g. cows, goats, horses, and pigs),
poultry (e.g. chickens, ducks etc.), and domestic animals (e.g. dogs and
cats), certifying that they are free from diseases.
• Analysis Certificate
The analysis certificate is required by certain importing countries and/or
importers for tariff or other purposes, usually issued as proof of product
composition or contents. It is obtained from an independent testing
laboratory. Importers may specify a testing laboratory in the letter of
credit (L/C).
Shipping Bill
• Shipping bill is required by the customs.
Thank you for your patronage. We look forward to the pleasure of receiving your valuable repeat orders.
Sincerely yours,
UVW EXPORTS
Mate’s Receipt
When the cargo is loaded on the ship, the commanding officer
of the ship will issue a receipt called the "mate receipt" for
goods.
SIGNIFICANCE OF MATE'S RECEIPT
(a) It is an acknowledgement of goods received for export on
board the ship.
(b) It is a transferable document. It must be handed over to the
shipping company in order to get the bill of lading.
(c) Bill of lading, which is the title of goods, is prepared on the
basis of the mate's receipt.
(d) It enables the exporter to clear port trust dues to the Port
Trust Authorities.
• Mate's receipt is a prima facie evidence that goods are loaded in the
vessel.
• The mate's receipt is first handed over to the Port Trust Authorities. After
making payment of all port dues, the exporter or his agent collects the
mate's receipt from the Port Trust Authorities.
• The mate's, receipt is freely transferable. It must be handed over to the
shipping company in order to get the' bill of lading.
Features
1. Negotiable Instrument.
2. Also known as “Draft”.
3. Drawn on the issuing bank or another drawee bank.
4. Does not block the funds of the importers.
CONTENTS
1. Name & signature of the drawer
2. Name of the drawee
3. Name of the payee
4. Specified sum
5. Fixed date or determinable future date of
payment
Bill of Entry
1. The bill of entry is a document, prepared
by the importer or his clearing agent in
the prescribed form under Bill of Entry
Regulations, 1971, on the strength of
which clearance of imported goods can be
made.
2. Bill of entry is a document.
3. The bill of entry is drawn in triplicate.
Health Certificate
Certificates of health are normally required by the
importing country to ensure that the imported goods
(plants, plant products, animals and animal
products) are in good health and carry no diseases,
pests or any health-threatening organisms. Such
certificates of health confirm (a) the origin of the
shipment and, (b) that local authorities have
inspected the consignment and ensure its good
health.