Professional Documents
Culture Documents
Session 5 M&E System
Session 5 M&E System
Session 5 M&E System
Monitoring &
Evaluation System
March 26-27, 2018
Region 5
WELCOME FRIENDS
We’re very glad that you’re with us today
To learn and work on M & E
We’re very sure our days will be okay
So welcome friends (Repeat)
Terms
DEFINITIONS
Monitoring Evaluation
Is a continuing function Is a process of determining the
and systematic process of worth or significance of the
collecting, analyzing, outputs and results
interpreting and implemented in terms of:
reporting information efficiency, relevance,
relevant to the project / effectiveness and sustainability:
program in conformity to the
objectives set in the design
Including establishing the
contribution higher goals
DEFINITIONS
Quality Assurance
Assurance: The act of giving confidence, the state of
being certain or the act of making certain
Quality Assurance:
Is the planned and systematic activities implemented in
a quality system so that quality requirements for a
product or service will be fulfilled
The provision of independent review, assessment and
certification of milestones against specified quality
performance standards
MONITORING
EVALUATING
Reason
Content Areas
Why do we M&E?
Monitoring Evaluation
• Is a continuing function • Is a process of determining the worth or
and systematic process significance of the outputs and results
of collecting, implemented in terms of: efficiency, relevance,
analyzing, interpreting effectiveness and sustainability
and reporting in conformity to the objectives set in the
information relevant to design
the project / program Including establishing the contribution higher
goals
To ensure equitable access to quality and KRA 1: Regional Policies, Plans, and
relevant basic education in the Region by: Education Support Systems
developing informed and responsive KRA 2: Curriculum Localization
policies and plans,
KRA 3: Human Resource Development
managing effectively the localized
curriculum and learning resources, KRA 4: Quality Assurance
assuring quality performance,
KRA 5: Technical Assistance
providing appropriate and timely technical
assistance to schools divisions, and KRA 6: Partnership Building
sustaining effective education support KRA 7: Organizational Performance
services and partnership with stakeholders
REGIONAL OFFICE: KRAS
KRA 1: Regional Policies, Plans, and Education Support Systems
• Direction and Policies Issuance • Researches on Educ. Governance
• Regional and Educational Strategic Plan • Enhanced Education Support Systems
1. Division Division DEDP Team and SIP Committee Formed and sustained
Strategic Division Review and Appraisal Committee Report
Planning DEDP Periodic Implementation Review
Division Strategic Planning System
Comprehensive Strategic Plans(DEDP and SIPs)
PPRD
BFD
HRMD CLMD ESSD:
SH
EFD
NEAP @ R LRMD
PnPs
AD
QAD
(QA – As – ME)
FTAD
Schools
Division
Offices
LINKING THE PROCESSES
DATA PROGRAM; PROJECTS; TA; EDUCATION PLANS
CID - IS
Give Qualitative Info
CID - DS SGOD – SM,ME
Obtain Quantitative info (qualitative)
Give Needs Info
SGOD – P&R
Instructional Observations
School data (quantitative)
Supervision
CO: responsible RO: works with SDO and District Schools and LCs
for designing and Regional agencies manages and implement the
engineering the and education supervises the localized
national stakeholders to implementation curriculum and
standards and define a localized of the basic innovate within
minimum curriculum education the bounds of the
requirements of responsive to the curriculum and standards set.
the BE curriculum needs and ensures that
to ensure aspirations of the minimum
relevance to the region and requirements are
long term needs communities they met and
of the country. serve exceeded.
CENTRAL Office
Connecting Offices for
REGION Curriculum & Instruction
BCD- Cur. Stds.
Office
Division
CLMD SD Office
BCD- Spec. Cur.
Prog. Div. + LRMD
BEA- Ed. Asses.
Division
CID
BEA- Ed. Res. QAD
Division BLD- Tchng. &
Lrng. Div.
SGOD
BLD- Student • S M, M & E
BLR- LR Prod. Incl. Div. • Planning & Res.
Division • Educ. Facilities
HRDD
R-NEAP • HRD
BLR- QA Div. BLSS – Sch.
• Soc. Mob.
Health Div.
BLSS – Sch. • School Health &
ESSD
Sports Div Nutrition
BLSS - Youth
Formation Div.
CONTINUUM OF SERVICE
Develop QA philosophy / Set quality, Implement Total
policy guides for QM, QA and M&E Quality Management
CO: Responsible for RO: SDO and District: Schools and LCs:
developing the Performs oversight Implement QM Implement the
philosophy, setting function system to support TQM system and
standards, providing QA assure the delivery of BE enforce standards
policy guidelines for systems and services set.
quality management processes per to Manage M&E the SIP
and quality standards and implementation of implementation
assurance and guidelines set standards and Assess learners’
monitoring systems. Provides TA to the policies on progress and
SDOs in the governance of utilize appropriate
schools & LCs
implementation of data to improve
Determine & M&E
the desired the Teaching-
educ. outcomes,
systems Learning outcomes
services and
resources
CENTRAL Office
Connecting Offices
REGION Office For Quality Management
SD Office
BCD + BLD + BLR CLMD
+ BEA + BLSS + LRMD
CID
BHROD-OED
BHROD-SED SGOD
QAD
Organizational • S M, M & E
and School
PS PPD • Planning & Res.
standards,
policies and PS – PPRD PPRD
frames PS – EMIS • Educ. Facilities
• HRD
AS - EFD ESSD
• Soc. Mob.
• School Health &
HRDD Nutrition
NEAP-QD R-NEAP
CONTINUUM OF SERVICE
Provide policy guides; Develop and Implement School-
monitor organization systems based Systems
CO: Responsible RO: Provide SDO and District: Schools and LCs:
for providing oversight, Ensure that Implement the
policy guidelines, monitors and schools are able school-based
organization evaluates, and to practice systems
systems provides technical school-based Implement
development and assistance to the management, school-based
monitoring (e.g. SDOs in the get the support professional
Planning System, implementation of from development
Human Resource the systems stakeholders and programs for
from the teachers and
Development,
organization,
etc). staff
and operate
efficiently and
effectively.
CENTRAL Office Connecting Offices
REGION Office
For Organization and
Directorate’s
PAS + ExPS School Effectiveness
Office
LEAGL S.
PPRD SD Office
PS + ICT
CLMD
+ LRMD CID
BCD + BLD + BLR + BEA + BLSS
ESSD
SGOD
FTAD
BLSS + BHROD + NEAP • S M, M & E
+ PMS + DRRM QAD
• Planning & Res.
HRDD • Educ. Facilities
NEAP-QD
R-NEAP
• HRD
FINANCE S. • Soc. Mob.
FIN. S
ADMIN.. S. • School Health &
ADMIN. S Nutrition
PROC. S.
MONITORING
AND
E VA L U AT I O N
Types
M & E PRINCIPLES
1. Quality Information
It is important that M&E information
to be collected is appropriate,
sufficient and accurate to insure
reliable and objective reports that can
be used as bases for planning and
decision-making at all levels.
Quality is a prevention process
M & E PRINCIPLES
2. Systems Strengthening
provide objective
Region Organizational
Health /Performance information on the efficient
and effective fulfillment of
the regional mandate
M&E CONTENT AREAS IN THE REGION
Educational
M&E Content Resources
Areas
Organizational
Division Effectiveness
Organizational
Health &
Performance Organizational
Resource Support
Division effectiveness may impact
M&E CONTENT AREASassesses
M&E procedure IN
on This THE
Organizational
the area isDIVISION
performance
how the concerned Resource
division of on Support
the
schools inward
andoflook
the
office provides Technical Division
of
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capacitate schools toprograms Specifically
determine and projects
its level of isthe
it tracks measured in terms
collective
SBM Practice and install competencies of school heads and
. The process allows the of howtheitstonecessary
performance
division units,
trackof allpersonnel
units in and programs
the Division
mechanism and including teachers,
interventions
and on
projects schools’
synergies toward
are SBM
provided
and
level
with
teamwork
of
resource
between
Technical Assistance is concerned
progress with
of curriculum the implementation
level of practice forand; andthe ability of theSBM Implementation
progressing practice
andsupport on
continuous
in
process of how wellassess
theM Division
& E the
school Office
procedure
quality on of
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Curriculum
inputs Also,
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Implementation
provided
how toorder
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well the
to deliver the
to establish education
Division
and Assessment
seeks to measure the efficiency
provides professional learners
and technical help to Division
system programs
and itself
efficiency
effectiveness and toprojects.
in support
for them to the
Division
function
Division as bases
Office in the
provides
the implementation the Basic provision
Technical
Education of
Assistance
Curriculum.
schools. This is to ensure
The efficiency
to monitoring schools
effectively.
inanddeveloping,
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Organizational Thecommunity
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and risksSupport
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Curriculum
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Monitoring assistance.
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E procedure
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and
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(SIP).
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and
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core
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their
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prepare
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and
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implementation.
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grade/year level.
lessons on the provision of the resources in Programs and Learning
process provides
projects.
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requirementsThese input
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the next
Services measures
informationandto projects
learning onare
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the generation and
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geared utilization.
distributionoftoward
assessment learningfromimproved
derived by
thethe school M&E
Division school
heads to the
M&E Contentperformance
teachers. Educational
System are immediately used for making Resources
Areas managerial and technical actions that will
support the schools.
Organizational
Division Effectiveness
Organizational
Health &
Performance Organizational
Resource Support
M&E CONTENT AREAS IN THE SCHOOL
Curricular Programs &
Projects
Education Resources
Delivery of
Services for
Basic Educatio Teacher Performance
EduEducation
Community Partnership
88
•If you are going to monitor the
implementation of nutrition program,
what questions would you like to
ask?
HIERARCHY OF M&E TASK LEVELS
M&E
Task
Levels
Intermediate
Inputs Outputs Results
Outcomes
HIERARCHY OF M&E
TASK LEVELS
M&E Task
Levels
Monitoring of input
and/or output
Result M&E
Progress M&E Output level looks into the
indicatorsLevel)
(Summmative to
efficiency and effectiveness
perform formative
of the delivery intended
evaluation
Intermedia services in terms of its
Inputs Outputs Outcomes
te Results programs and projects and
the implementation
strategies used.
HIERARCHY OF M&E TASK
LEVELS
“How effective are
the initiatives in M&E Task
Levels
bringing about the
desired benefits
Progress M&E Result M&E
and changes to
Formative Level (Summative Level)
their customers
and in attaining the Intermediat
intended educationOutputs
Inputs e Results/ Outcomes
Initial Gains
outcomes?”
M&E TIMELINE
M&E TYPES BASED ON
TIMELINE & TARGET OBJECTIVES
Evaluation
Formative Summative
Impact E
Results M&E
Implementation --- Progress M&E
Project Timeline
Pre- Post-
Project Start Implementation End Project
TIME
Educational
M&E Content Resources
Areas
Organizational
Division Effectiveness
Organizational
Health &
Performance Organizational
Resource Support
Curricular Programs &
Projects
Education Resources
Delivery of
Services for
Basic Educatio Teacher Performance
EduEducation
Community Partnership
99
Integration of M&E Content Areas and Task Levels
Y1 Y2 Y3 Y4 Y5 Y6
Implementation Stage
Y1 Y2 Y3 Y4 Y5 Y6
Implementation Years
Initial Gains
AIP AIP AIP
1 2 3
Evaluation
RESULTS/OUTCOME
MONITORING &
EVALUATION
BENEFITS OF THE PROGRAMS
DEDP IMPLEMENTATION VS. M&E
Post-
Annual Annual Midterm Annual Annual
Implement-
Implement-ation Implement-ation Implementation Implement- Implement-
ation
Review Review Review ation Review ation Review
Review
Y1 Y2 Y3 Y4 Y6
Y5
Outcome/
Initial Gains Results
Evaluation Monitoring
EFFICIENCY:
How economically have the various inputs been converted into
outputs, results and outcomes?
RELEVANCE:
To what extent are the program’s objectives pertinent to the
evolving needs and priorities at different levels?
EFFECTIVENESS
How far have the program’s results and outcomes contributed to
achieving its specific and general objectives?
M&E QUESTIONS per CRITERIA
UTILITY / IMPACT:
How do the program’s results and outcomes compare with the
needs of the target population?
SUSTAINABILITY
To what extent can the positive changes be expected to last after
the program has been terminated?.
Thank you