Professional Documents
Culture Documents
Dept Strategic Review January 2019
Dept Strategic Review January 2019
Strategic Review
January 2019
6/8/2015
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Overview of Administration
Department
The Administration Department is primarily responsible to
provide admin and logistic support to the all
Departments/Division of the Commission to achieve their
goals. It is responsible for organizing events, ensuring
transparent procurement process, maintenance of office
equipment, provision of medical services, maintenance and
renovation of office facilities such as daycare, gym, safety
and security of SECP’s premises.
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Functional Areas of Admin
Department
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Organogram of Admin 4
Department-HO
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Organogram - Administration 5
Waseem Irshad
Head of Department
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Facilitation, Property and Office Management Wing
Scope of Work:
• Renovation and construction activity for the entire SECP
including Head office and CROs.
• Space allocation & Shifting.
• Repair and Maintenance of Building/Office Equipment
and Furniture and Fixtures.
• Lease and Contract Management including liaison with
property-owners and processing of invoices.
• Asset insurance, tagging and their disposal.
• R&I and Photocopying Services.
• Management of Archived Record.
• Security, Janitorial, Gym and Day Care services.
• Reception and Visitor Management.
• Telephone/Exchange related matters.
• Budget Preparation of Entire Admin Department
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Travel, Transport and Event Management Wing
Scope of Work:
• Hotel booking and Air Ticketing facilities for all SECP
employees.
• Transport Management.
• Vehicle Insurance and their disposal as per policy.
• Event Management and Refreshment arrangement for
official meetings and trainings.
• Refreshment arrangement for all Departments (Tea,
milk and water)
• Protocol duties for Chairman and Commissioners.
• Arrangement of Transportation facilities incase of
transfer/posting.
• Maintenance of Driver’s pool for the provision of
routine visits.
• Management of Library affairs.
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Procurement and Inventory Management Wing
Scope of Work:
01 ED - - - - - - -
02 Director/HoD - - - - - - 1
03 Additional Director - - 1 1 - - 2
04 Joint Director - 1 - - - - 1
05 Additional Joint 1 - - - - - 1
Director
06 Deputy Director 1 - 1 - 2 - 4
07 Assistant Director 1 - - - - - 1
08 Management Executive - - 1 - - - 1
Total 3 1 4 1 2 - 12
HR Overview 11
(Staff Cadre)
03 Executive Officers 2 2 - - - - 4
05 Support Executive - 1 - - - - 1
07 Drivers & DR - 3 - - 1 1 5
Total 8 7 - - 4 2 21
HR Overview 12
(Outsource Employees)
01 Management Support 1 - 1 1 - 1 4
02 Medical Officers 1 1 1 3
03 Secretarial Support - 2 - 1 - 1 4
04 Office Support/Attendants 13 - - 1 - 2 16
05 Drivers - 1 - - 2 - 3
Total 14 3 - 3 3 5 28
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Resource Deficiency and Suggestion
Given the quantum of work, following resource are immediately required for
smooth functioning of administrative functions:
S.NO Resource Strength Required for Justification
Required
01 ME/AD 01 Travel and After the retirement of Mr. Wafid Zaheer (Ex AD Admin) no
Transport Wing replacement has been provided to Admin department who can
look after his work.
02 ME/AD 01 CRO Karachi Mr. Ishtique Siddiue has been transferred to CRO and no
Admin replacement has been provided even after the lapse of six
months.
03 Drivers 01 Admin Pool Driver pool is maintained to manage and provide transport for
routine visits. Further, Admin is also required to provide timely
replacement if the driver of entitled officer is proceeded on leave.
It is extremely difficult to manage transport request and to
provide replacement with the strength of only two drivers. It is
therefore proposed to hire and depute one more additional driver
for routine duties.
04 Office 02 Admin Pool Pool of Office Attendant is maintained by Admin department to
Attendants provide timely replacement incase of unavailability of Attendant
due to his absence. Currently two attendants are available at
Admin Pool and managing new and replacement requests is
extremely difficult.
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Procurement & Inventory Management Wing
(July 2017 – June 2018)
Preparation and Implementation of Procurement SOPs in
line with PPRA Rules.
A total number of 372 procurement transactions involving
approximately Rs. 41 million has been successfully
completed till May 2018.
The Admin Department initiated and completed purchase
process involving millions of Rupees and there is apparent
no audit objection being raised over the process by the
office of AGP during the 2017-18.
Discount of approximately 1 million obtained on
Commission's vehicles.
Approximately Save 1 million by clubbing two or more
advertisements.
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Facilitation, Property and Office Management Wing 16
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Facilitation, Property and Office Management Wing 17
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Travel, Transport and Event Management Wing 18
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Medical and Physical Health Wing 19
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Key challenges
Lack of Quality Training Opportunities being provided
for Admin Team. To expand vision, Admin Officers may
be considered for training from quality institutes as
same is being provided to other departments of the
Commissions.
Lack of quality staff within Admin department. As a
matter of routine practice, surplus/Average resource is
being dumped in Admin department.
Budgetary limitation for Medical facilities.
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Thank You
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