DEOGIRI INSTITUTE OF ENGINEERING AND MANAGEMENT

STUDIES, AURANGABAD

REPORT WRITING

Presented by Guided by
shaikh mansur Prof. S. Nirkhe
 what is report
 types of report
 structure of report
 what is purpose of report
 objectives of report
 format
 why report fails?
 A report is presentation of facts and finding.
 It is purely based on observation and analysis.
 Reports are documents which presents
specific, focused content-often the result of an
experiment, investigation, or inquiry to a
specific audience.
 To give the information.
 To records events for decision making.
 The experimental report enhances the readers
knowledge and interests.
 To recommend specific action.
 Formal Report
 Informal Report/Semi-formal report
 Periodic report
 Special report
 Statutory report
 Non-statutory report
1. INVESTIGATING THE SOURCE OF
INFORMATION : It is done right at the
beginning. Major sources of information are-
company files, personal observation, letters.
library research.
2. TAKING NOTES : During the investigation
phase, the writer keeps on taking notes of
anything that appears to be the subject.
3. ANALYSING THE DATA : after taking notes it
is then important to analyze the data.
4. MAKING AN OUTLINE : In this stage, the
problem is stated,the facts are recorded
5. WRITING THE REPORT : the last stage is that
of writing the report. It will need constant
shutting the outline and the notes
 Title page
 Introduction
 discussion
 Summary and conclusions
 Recommendations
 Appendix
 Title page
 (Content lists)
 (abstract )
 Introduction
 Summary and conclusions
 Recommendations
 Appendix
 Over all message is not clear.
 Report is badly structured.
 Report is too long.
 Inappropriate language for intended audience.
 Report is boring, does not engage the reader.
 Report is full of grammatical and spelling errors.
THANK YOU