City of Byron

Library Service Model Analysis

October 24, 2017
 Project Overview

 Understanding of Byron’s current library usage

 Projection of Byron’s potential future library
service needs
 Analysis of library service model options
 Recommendations for further analysis and
exploration
 Methodology
 Data Analysis
• Community profile and projections
• Library usage and comparable data

 Potential Partner Interviews

• Audrey Betcher, Director of Rochester Public Library
• Krista Ross, Executive Director of SELCO/SELS
• Jennifer Nelson, Director of Minnesota State Library
Services

 Focus Groups
 Byron Projections

 Highly educated
• 98.2% high school degree or higher
• 36.2% bachelor’s degree or higher
• 11.3% graduate/professional degree

 Fairly affluent
• $80,879 median household income (2015)
 Byron Projections

 Population skews younger:

• median age: 33 years (2010)
• 31% of residents under 18 years (2010)
 Byron growth projected at 25%/decade
• Today 5,191
• 8,000+ by 2030
 Byron Projections

 Growth linked to Mayo and DMC

 Mobile population, anchored by schools
 Desire to maintain small-town atmosphere

“I don’t want to be part of Rochester; I want to be Byron!”

 Current Library Service

 Bookmobile:
• 1x/week fall/winter, 2x/week summer
• 2,649 visits in 2016, circulated 9,494 items
 Circulated 3,900 items in 2016 within SELCO
• (19.33% increase from 2015)
 Current Library Service

 Part of SELCO/SELS: regional library system

• Interlibrary Loan Service (ILS)
• Technology services
• Continuing education and training
• Other library support services
• Advocacy
 Assessed $30.60 per capita by Olmsted County for
library services
 Library Construction

 Byron will need a 10,000-12,000 sf facility

 Requires 21,780 sf site for building & parking
 Typical Library Construction Costs:
• Hard construction $290-$400/sf
• Escalation costs 10%
• Soft costs 25-30%
 Library Construction

LOW:
Construction Costs (10,000 x $290/sf) $2,900,000
Escalation (10%) $ 290,000
TOTAL BUILDING COSTS $3,190,000
Soft Costs, Prof. Fees, FF&E (25%) $ 797,500
TOTAL ANTICIPATED BUILDING COSTS $3,987,500
 Library Construction

HIGH:
Construction Costs (12,000 x $400 sf) $4,800,000
Escalation (10%) $ 480,000
TOTAL BUILDING COSTS $5,280,000
Soft Costs, Prof. Fees, FF&E (30%) $1,584,000
TOTAL ANTICIPATED BUILDING COSTS $6,864,000
 Library Service Options
Option 1: City of Byron Independent Library
 Member of SELCO/SELS system
 Independent governing board
 City funds all building and operating costs
 Receive some county funding
 Library Service Options
Option 2: Branch of Rochester Public Library
 No governing Board, perhaps representation on
RPL board
 Joint Powers or Contractual Agreement
 City builds and maintains building
 RPL provides staff, technology, ILS and programs
 Library Service Options
Option 3: City-County Library
 Joint Powers or Contractual Agreement
 City builds and maintains building
 County provides operating support
 Member of SELCO/SELS
 Library Service Options
Option 4: Express Library
 Minimal staff and/or volunteers
 Limited hours, collections and services
 Lockers for book deliver 24/7 (daily or #/week)
 Independent or RPL branch model
 Operational Costs
Minnesota Library Operational Costs
Data Element Maximum Minimum Average
Service Area Population 6,288 4,017 5,144

Square Feet 13,000 1,600 6,238

Public Service Hours per 52 36 44
Week
Staff Internet Computers 7 2 4
Public Internet Computers 13 4 8
Total Librarians 2.00 0.00 1.13
Other Staff 4.00 0.05 1.70
Total Paid Employees 5.00 1.24 3.12
Total Physical Materials 62,171 13,909 38,040
Total Government Operating 352,590 $111,471 $232,031
Revenue
 Operational Costs
SELCO Libraries of Similar Size
Wabasha Spring Valley Kenyon Rushford Lake City Kasson
Service Area 4,837 5,058 5,465 5,543 8,104 12,384
Population
Square Feet 5,500 9,052 3,300 1,600 6,800 10,672
Public Service 46 40 36 45 50 46
Hours per Week
Staff Internet 5 4 3 3 4 5
Computers
Public Internet 6 6 4 7 9 12
Computers
Total Librarians 0.00 1.00 2.00 1.00 1.00 1.00
Other Staff 4.00 1.84 .12 .75 1.25 4.00
Total Paid 5.00 2.84 2.12 1.75 2.25 5.00
Employees
Total Circulation 42,958 32,642 24,257 30,353 66,205 61,659
Total City Costs $137,244 $116,445 $121,625 $ 98,115 $139,725 $236,685
 Operational Costs
Option 1: City Library
 Upfront SELCO membership costs:
• Network hardware $3,000-$4,000
• Internet access $1,200-$1,500 yr. 1*
• Computers/tech. equip. $12,000-$20,000
• ILS $1,400-$2,650

* Subsequent years covered by e-rate and RLTA funds

 Operational Costs
Option 1: City Library
 Ongoing SELCO membership costs:
• Basic technology fee $7,500*
• Overdrive $200+$.24 per capita
• SMS $.10 per text message

*future fees determined by circulation and holdings

 Operational Costs
Option 1: City Library
 Staffing:
• Branch manager, 1.0 FTE $19.15
• Library associate, 1.0 FTE $13.91
• Other library support, 1.0 FTE $11.21
• Shelvers, 2.0 FTE $ 7.48
 Operational Costs
Option 2: RPL Branch Library
 Negotiation for technology, collections, ILS,
programming and staffing
 Staffing:
• Branch manager, 1.0 FTE $31.71
• Library associate, 1.0 FTE $26.59
• Other library support, 1.0 FTE $22.80
• Shelvers, 2.0 FTE $10.37
 Operational Costs
Option 3: City-County
 Similar to City Library
 SELCO member
 Agreement with County re: staffing, operations,
building, etc.
 Operational Costs
Option 4: Express Library
 Minimal staff and/or volunteers
 Co-located or vacated storefront
 Limited hours, collections, programs
 Lockers for book delivery with 24/7 access
 Bridge option?
 Considerations

 How important is governance & control?

 Community priorities
 Capital funding availability
 Operational budget impacts
 Staffing costs
 Considerations
Staffing differential (Option 1 & 2):
Staff costs: City Library RPL Branch %Difference
Branch manager $19.15 $31.71 65%
Library associate $13.91 $26.59 90%
Other library staff $11.21 $22.80 100%
Shelvers $ 7.48 $10.37 40%
 Recommendations

1. Form a Library/Community Center Planning

Committee
o Representation from City Administration,
school district, Olmsted County, Rochester
Public Library, SELCO and community
members (depending on the option chosen).
 Recommendations

2. The Committee reports monthly, or as needed,

to the City Council and other community
groups.
3. Conduct a library needs assessment, a process
which should include a community survey,
focus groups and other inputs as needed.
4. Meet with partner entities, depending on the
model chosen.
 Recommendations

5. Explore funding options (state, federal, private

grants) and joint powers agreements.
6. Approve a budget for capital outlays and
ongoing operations. Consider future funding
opportunities.
7. Encourage formation of a 501(c)(3) Friends
organization and start engaging the community
in a fundraising effort.
 Thank you!

Questions?