Oracle Fusion Payables and Payments

Release 11
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 Key Product Features: Payables and Payments
Payables Dashboard
 Holistic view of all invoices and
payments from a single page
 Status of transactions that
require attention

Examples:
 Invoices Requiring My and
Other’s Approval
 Rejected Invoices
 Invoices and Installments on
Hold
 Payment Process Requests
Requiring Attention
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 Key Product Features: Invoices Work Area
Invoices Work Area
 Snapshot of invoice,
prepayment, and payment
activity

(R11) Infotiles:
 Scanned Invoices
Recently Entered Invoices
Invoices on Hold
Invoices Pending Approval
Prepayments
Payments

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 Key Product Features: Fusion Payables and Payments

Receive Invoices

• Integrated imaging for both header and lines for touchless processing
• Spreadsheet upload of invoices
• Spreadsheet correction of import errors
• (R11) Invoice Updates in Interface Tables
• Recurring Invoices
• Consigned Inventory from Supplier
• XML/Web service
• Supplier Portal
• Self Billed Invoices
• Payment Request

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 Key Product Features: Invoice Imaging
Imaging Overview

Field Office 1

Exception
Handling

Incomplete Invoice
Field Office 2

• Oracle Document Capture (ODC) processes the emails

• Oracle Forms Recognition (OFR) captures the invoice data
• Oralce WebCenter Image Process Management (IPM) Routing Edit Invoice
stores the images and invoice data

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5
 Key Product Features: Imaging continued
Imaging Overview
• Incomplete Invoices are shown under the Scanned Infotile (AP Manager sees an
aging and the AP Specialists sees a simple count of the number of invoices
requiring attention
• Incomplete invoices routed based on user configurable rules
• Successfully scanned invoices are also shown under the Scanned infotile and
Recent infotiles when they are the same user who runs import process AND the
invoice is in Not Validated status when it is imported to the system until they are
validated

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 Key Product Features: Imagining Exceptions
Intelligent Derivation and Defaulting

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 Key Product Features: Imaging Exceptions
Guided User Acceptance Handling

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 Key Product Features: Payables’ Manage Invoices Page
• Manage Invoices
 Easily search for
invoices
 Compare multiple
invoices at once
 Respond quickly to
supplier inquiries

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 Key Product Features: Payables Integration
Supplier Data Generate Invoice Bank Account info.

Fusion Cash Fusion Landed

POs, Receipts and Returns
Procurement Management Landed Costs Cost Mgmt
/ Receipts
Payments Tax Setups
• Expense Reports Invoices Fusion Tax
• Project Costs Tax Calculations
Fusion • Updates to Committed
Projects
Costs
Fusion
Asset information Invoices & Payments Subledger
Accounting
Fusion Fixed
Assets Payables Invoices & Payments Accounting

Expense Reports
Fusion
Expenses Fusion
General Ledger
Customer Refunds
Variance data for
costing/movement of inventory
Fusion Fusion
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Cost Mgmt Receivables
 Key Product Features: Fusion Payables and Payments

Prepare/Record Payments Period Close

• Centralized Payments • Payables/General Ledger Reconciliation
• Cross-Currency Payments
• Third-Party Payments
• ISO 20022 Direct Debit and Credit Transfers
• Payment Process Request
• Payment Process Profile
• Cash Requirements Report
• Printed and Electronic Payments
• Payment Formats
• Manage Payments

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 Key Setup Tasks: Payables Required Setups

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 Implementation Considerations
Imaging
• Image exceptions can be routed based on captured
attributes
o Supplier, PO #, Invoice #, date and amount
o Plus additional user defined attributes
• Imaging supports both digital invoices sent directly from a
supplier or printed, physical invoices that can be scanned
both formats are e-mailed to a designated e-mail address
o Manual intervention involved when invoice file
attachment contains multiple invoices or backup
documentation, a blank page has to be inserted between
invoices or a separator page between the invoice and
invoice backup
• No need for supplier specific templates
• Automatically will match PO line to invoice lines
Invoices
• Invoices (Standard, Debit Memo, and Credit
Memo) are supported on spreadsheet
invoice entry
• Only non-PO invoices entered through
supplier portal go through approval
• On BU setup, ensure that Sold-to and
Requisition BU are the same. Else the
system creates intercompany entries when
inventory is used.

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 Invoice Scanning Licenses Needed

http://www.oracle.com/us/corporate/contracts/oracle-fusion-cloud-service-desc-1843611.pdf

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 Imaging Implementation Prerequisites

Subscribe to Receive Welcome In 20 days, get Set up Scanner

Automated Note including designated email • TIFF format with
Invoice implementation addresses (one for CCIT Group IV
Processing Cloud guide each pod) compression at 300 dpi
Service (offered • Enable Adaptive
separately) Thresholding
Sample email: technology to produce
FusionFINCloud-Invoices-{POD}-
1@workflow.mail.us2.cloud.oracle B/W images
.com

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 Languages Supported for Forms Recognition
http://www.oracle.com/technetwork/middleware/webcenter/content/documentation/webcenter-forms-rec-certification-2056557.xls

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 Types of Scanners for Imaging
Support for Physical, Printed Invoices
• Enterprise Class that supports ISIS or Kofax Adrenaline/VirtualReScan
• Use TIFF image format with CCIT Group IV compression at 300 dpi
(Note: all other supported file formats will be converted to TIFF for Forms
Recognition)
• Do NOT use JPEG format due to its lossy compression
• Load < 25 images/batch to avoid delays by Forms Recognition
• Avg. size of a black-and-white invoice image saved in TIFF format with
CCIT Group IV compression at 300 DPI is 40 KB per page.
• It is critical that invoices are digitized using the Adaptive Thresholding
technology to remove gray scaling, otherwise the image size can go up to
300 KB per page.
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 Types of Scanners for Imaging (continued)
Examples of Some Vendors
• Kodak:
http://graphics.kodak.com/DocImaging/US/en/Products/Document_Scanners/Desktop
/i2600_Scanner/index.htm
• Canon:
http://www.usa.canon.com/cusa/office/products/hardware/scanners/high_speed_docu
ment_scanners/imageformula_dr_m140_document_scanner#Features
• Fujitsu:
http://www.fujitsu.com/us/services/computing/peripherals/scanners/workgroup/fi-
7160.html

Note: For invoice processing, choose a scanner capable of dynamic thresholding to

produce high-quality black/white images.
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 Invoice Image Quality Best Practices
• For printed physical format invoices, setup the
scanner properly and ensure invoice is scanned
with proper alignment; avoid dot matrix printer
• For digital invoices, the following file extensions are
supported: *.tif, *.tiff, *.png, *.jpg, *.doc, *.docx, and
*.pdf
• Avoid handwriting obscuring important invoice
details
• Place a blank page separator (size <= 3000 Bytes)
when sending one file with more than one invoice
• When supporting document is attached to the
invoice, place the designated supporting document
page at the beginning of the supporting document

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19
 Image Invoice Format
Header

No specific layout for imaging to work,

standard invoice format will get the Line

best recognition result

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 Image Invoice Format: Continued

Handwritten Invoices
should be avoided

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 Image Invoice Format: Continued
Atypical invoice
format will impact
the recognition No address

– no supplier
address, unclear
Unclear line heading
line heading
Non-invoices
should not be
sent
– cab receipt, Not an invoice

monthly billing
statement

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 Imaged Invoice Attributes: Best Practices for
Recognition
• Same supplier address
• Pay site and site assignment
• No duplicates
Supplier
• Supplier synchronization

• PO with alphanumeric format

• 9 – 10 Characters should • BU is derived from supplier site or PO
Best
work best i.e. ABC123456 Recognition • Use profile option if cannot derive
• Avoid using “PO” and “NO” Result • Routing Attribute 1 mapping to BU
• Request to disable PO capture
(if no procurement) Purchase Business
Order Unit

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23
 Trouble Shooting Using WebCenter Image
Process Management (IPM)
When an invoice is not available in scanned invoice queue
• Access to IPM for troubleshooting during TEST phase only
Sample URL: https://xxxx-test.fs.us2.oraclecloud.com/imaging/faces/Pages/Welcome.jspx

• Do NOT try to update/delete invoices from IPM

Review incomplete
Yes invoice routing rule
Invoice available
Yes when searching from
Invoice available Manage Invoices?
in IPM? No Check Import
Invoices process log
No Log a SR to check the
service and upload
the Invoice Image

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24
 Additional Information on Imaging
Support.Oracle.Com Notes

• Technical Insight of AP Invoice with Imaging.pdf (Doc ID

1345320.1)
• Troubleshooting Invoice Imaging in Fusion Payables
[Video] (Doc ID 1339175.1)
• Integrated Invoice Imaging Guide (Doc ID 1966280.1)
• List of Supported Languages for WebCenter (Doc ID
2040292.1)

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 Information About Payables OTBI Reports
Common Seeded Reports
• Common Seeded Reports can be
accessed from the Panel Drawer
from the Invoices or Payments
Work Areas
• Shared > Reports and Analytics
• Here are the list of reports found on
the Invoices Work Area and
Payments Work Area

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 Information About Payables OTBI Reports
Additional Seeded Reports
• Tools > Reports and Analytics >
Shared Folders > Financials >
Payables
• Shows additional reports for Tax
Reporting, Period Close and various
other reporting requirements

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Cloud Payables: Supported Payment Types
• We support the following types of Payments
– Check
– Wire Transfer
– ACH - Automated Clearing House
– EFT – Electronic Funds Transfer
– PayPal as Payment Provider
• We also have fully configurable Payment Formats so users can configure an unlimited
number of Formats. Below are some out of the box formats
– Laser Checks, External Check and Standard Form Feed Checks via XML template that can be updated to
meet requirements and add additional features such as signatures based on check amounts
– SWIFT – MT100, MT103
– ISO2022/2023 CGI and SEPA
– EDIFACT
– ANSI X12 280

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Cloud Payables: Supported Payment Types
Supported, Configurable Payment Types Configurable, Global XML Payment Formats

Payment Provider MT 100, MT 103 2022/2023 CGI

2022/2023 SEPA
Wire Transfer
EDIFACT

EFT
Check – Laser, External
Standard, Dual Signature ANSI X12
Check – XML Templates

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 Additional References
Support.Oracle.Com Notes

• Fusion Financials: Manage Invoices (Doc ID: 1319637.1)

• Troubleshooting Security in Fusion Payables Setup (Doc
ID: 1381870.1)
• Fusion Applications: Manage Payments (Doc ID:
1328451.1)
• Troubleshooting Invoice Imaging in Fusion Payables
[Video] (Doc ID: 1339175.1)
• Integrated Invoice Imaging Guide (Doc ID 1966280.1)
Copyright © 2016 Oracle and/or it’s affiliates. All rights reserved.
 Additional References
Support.Oracle.Com Notes

• Getting Started with Oracle Fusion Applications:

Common Implementation (Doc 1387777.1)
• Getting Started with Oracle Fusion Applications:
Common Reporting (Doc 1458898.1)
• Getting Started with Oracle Fusion Applications:
Financials Reporting (Doc 1458904.1)
• Getting Started with Oracle Fusion Applications:
Enterprise Structures for Financial (Doc 1387746.1)
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 Other Fusion Documentation
• http://docs.oracle.com/cloud/latest/

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 Other Fusion Documentation
• https://fusionhelp.oracle.com/

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 Fusion Cloud Documentation
• http://docs.oracle.com/cloud/latest/financialscs_gs/index.html

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 Hands On

• Proceed to the Hands On Activity Lesson 13:

Configuring Oracle Fusion Payables
• Proceed to the Hands On Activity Lesson 14:
Configuring Oracle Fusion Payments: Payables

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