Professional Documents
Culture Documents
Bosy Guidelines
Bosy Guidelines
Meeting
1
Attendance
Reporting of data
Components of the Data Collection Framework
a web-based system designed to enhance a web based system for maintaining the
information management at all levels of registry of learners and enabled the
the education system (school, division, establishment of a centralized “Learner
region and national levels) Registry” where basic learner information
is captured, stored and accessed through a
secured facility to enhance tracking and
decision-making on learners at various
levels of DepEd management.
EBEIS and LIS
Participating offices/Process Owners
EBEIS (Enhanced Basic Education Information
LIS (Learner Information System
System)
• Planning Service
• School Health Division • Planning Service
• Educational Facilities Division • Bureau Learning Delivery
• Disaster Risk Reduction Management Office • Bureau of Curriculum Division
• Budget Division • School Effectiveness Division
• School Effectiveness Division
• Information Communication Technology
Service
• Youth Formation Division
EBEIS Data
Planning Service
Available Data Information Remarks/description
SCHOOL INFORMATION Masterlist of school including, address, school head, contact info etc.
NUMBER OF TEACHERS BY TEACHING ASSIGNMENT IN GRADES School level data on the number of teachers in grade 5 and 6 and by
5 AND 6 subject assignment
School level data on the Locally-funded teachers working in the school
PERSONNEL DATA (Locally-funded and DepEd Subsidized
Teachers Working in the School)
- teachers not having plantilla positions and whose compensation is
chargeable against the local budget
Nationally-funded personnel - teaching, teaching-related and non-
TEACHING RELATED AND NON-TEACHING PERSONNEL DATA
(Nationally-funded)
teaching personnel having plantilla positions, including those with
provisional appointments.
PERFORMANCE INDICATORS GER/NER, Dropout, CSR, Retention,
EBEIS Data
School Health Division
Available Data Information Remarks/description
School level data on the rource of feeding program, agricultural and fisheries and
FEEDING PROGRAM
the funding type
FOOD HANDLING School level data on the canteen information
School level data on the number of learners who were vaccinated , underwent
HEALTH AND NUTRITION
vision screening, by nutritional status, and who were dewormed
MENSTRUAL HYGIENE School level data on the availability of menstrual sanitary products
OPERATION AND
School level data on the frequency of maintenance of sanitation facilities and
MAINTENANCE OF SANITATION
FACILITIES sources of fund
Available Data
Remarks/description
Information
DISASTERS/CALAMITIES Type of disaster/calamities encounterd by the school for each month of the year
INTEGRATION OF CLIMATE
School level data on the type of disaster activities conducted, presence of safety
CHANGE ADAPTATION (CCA) AND
equipments and contingency plans
DISASTER RISK REDUCTION AND
LEARNERS WHO RECEIVED
School level data on the number of learners by gender who received courses
COURSES/TRAINING ON
and training on drrm /cca
DRRM/CCA
LEARNING AREAS WITH DRRM- School level data on various learning areas with drrm related concepts being
RELATED CONCEPTS taugh across all grade levels
School level data on risk assessments being done on school buildings and
SAFE LEARNING FACILITIES
facilities
SCHOOL DISASTER RISK
REDUCTION AND MANAGEMENT School level data on the presence of DRRM focal persons and Team in charge
(SDRRM) TEAM
EBEIS Data
Other Available Information
Process Owners Available Data Information Remarks/description
MOOE ALLOCATION, UTILIZATION AND School level data on the MOOE allocation. (Self
Budget Division LIQUIDATION FROM JANUARY 2016 TO declared info). Actual Allocation of MOOE is also
DECEMBER 2016 being provided by the Budget Division
Information
School level data on the type of internet
Communication DATA ON INTERNET CONNECTIVITY
connection
Office
Information
NUMBER OF FUNCTIONAL COMPUTERS IN School level data on the number of functional
Communication
THE SCHOOL BY FUNDING SOURCE computers by type and fund source
Office
School level data on the cost and duration
School Effectiveness TRAVEL DETAILS (ONE-WAY) FROM SCHOOL
travelling from school and various destinations,
Division and SCHOOl LOCATION
vice-versa and type of location of the school
School level data on the acquisition of site,
School Sites Titling SCHOOL SITE DATA
ownership, issues and size
LIS DATA
ENROLLMENT DATA
1. Quick Count by grade level and sex shall be collected as of FIRST WEEK of the
Opening of Classes
For other schools with different school calendar, the cut-off date is August 31,
2018
DMIT 2018
Encoding of Enrollment in the LIS
July 01, 2018
Date of Release:
Preliminary Enrollment - July 30, 2018
2nd Preliminary Enrollment – August 30, 2018
Final Enrollment – October 31, 2018
DMIT 2018
Enrollment Date of Release Purpose
Quick Count June 30, 2018 Determination of needs for
crucial resources for FY 2019
Post Planning Activities
Official Enrollment
• Preliminary Enrolment July 31, 2018 Determination of School MOOE
for SY 2019-2020
• 2nd Preliminary August 31, 2018 Determination of other crucial
Enrolment resources for Budget
Deliberation in the Congress for
FY 2019 Budget Proposal
• Final Enrolment October 31, 2018 Computation of Performance
Indicators
Issuance of School ID
DMIT 2018
The Quality Assurance Division shall endorse to the Policy, Planning and
Research Division of the Regional Office all the approved newly
established schools for generation of School ID in the BEIS.
The Regional Director shall endorse the approved schools with legal basis
per school corresponding the created school ID generated by the PPRD to
the Central Office- Education Management Information System Division
(EMISD)- Planning Service for confirmation.
The EMISD-PS shall confirm the school ID and inform the PPRD and PRS
through a memorandum copy furnished Budget Division-Finance Service
and Department of Budget and Management
Issuance of School ID
DMIT 2018
The Planning and Research Section-SGOD upon the receipt of the
confirmation of School ID, shall now orient the school/ or its
representative on the information system and provide username
and password.
Public-DepEd ES 1, 2
Public-DepEd SS including SHS 3
Private 4
Public-Integrated 5
SUCs/LUCs 6
Philippine Schools Overseas 7
Philippine BRAC Learning Centers 0
Procedure for the approval of new programs and removal/changes
of programs for Senior High School (SHS)
School SDO RO
Start Receives and evaluates the school’s Receives and evaluates SDO’s
submitted letter of request submitted endorsement
A B
1. Completed both grade 11 first and second semester subjects Regular Grade 12
2. Completed grade 11 first semester subjects but with back Irregular Grade 12
subjects on second semester
3. Completed grade 11 first semester subjects and shifted Irregular Grade 12
track/strand/specialization on second semester
4. Completed both grade 11 first and second semester subjects
(considered regular grade 11 student) but shifted
track/strand/specialization on grade 12
a. Grade 11 (1st and 2nd Semester) Regular Grade 12
Change of strand within the same track
b. Grade 11 (1st and 2nd Semester) Irregular Grade 12
Change of track
5 No first semester during grade 11 Irregular Grade11
Change in Administrative
REGIONAL Level
OFFICE – PPRD • School Division
• School District
• Municipality
SCHOOLS • Legislative
DIVISION • Barangay
OFFICE – SGOD,
PRU
MATRIX OF ACCOUNTABILITY
[Document-Related]
Approval of new
REGIONAL programs and
OFFICE – QAD removal/changes
(Both public and private)
of programs for
Senior HS.
CLMD- Curricular
matters (approval of new
curricular offerings)
MATRIX OF ACCOUNTABILITY
[Document-Related]
Confirmation of School ID
CENTRAL
OFFICE – EMISD
Maintain (add, delete and
CENTRAL update) registry of special
program offerings for K to
OFFICE – BLD & 10 and program offerings
BCD and/or specialization for
Senior HS
MATRIX OF ACCOUNTABILITY
[System-Related]
• Change of
REGIONAL
Administrative
LEVEL Level
(Regional Office – PPRD,
Planning Officer III) • School Sub-
(Schools Division Office –
Classification and
SGOD – PRU) School Type
MATRIX OF ACCOUNTABILITY
[System-Related]
• Defining and
SCHOOL maintaining classes
SYSTEM for given school year
ADMIN/ and class adviser’s
data in the LIS
SCHOOL HEAD
MATRIX OF ACCOUNTABILITY
[System-Related]
CO - PS-Education Management
Information System Division
• Technical
(EMISD) Assistance
CO - ICTS-User Support Division
(USD)
RO – PPRD
DO – SGOD-PRU; IT OFFICER
ROLES and RESPONSIBILITIES
Ensure prompt, complete and accurate
accomplishment of the Learner Information
System (LIS) and Enhanced Basic Education
SCHOOLS
Information System (EBEIS).
SCHOOL HEAD
REPRESENTATIV
E
Data Gathering Forms
Report Generation
October 31, 2018 onwards
Preparation - District Division Validation
School Validation
August 6 - 31 September 3-14 September 17-28
1st District
2nd District
3rd District
4th District
Overtime Services and Payments
78