Accident Reporting Policy

and Procedure
Computer Hardware Servicing
Accident Reporting Policy and
Procedure
There must be a process put in place to report
accidents, incidents or near misses for immediate
action and to help track causes. The organization
needs to identify what needs to be reported, to
whom it is to be reported, and how to report it,
then put this process into a written procedure .
For example:

Any accident, incident, or "near miss," no matter

how slight the injury or damage, must be reported to
the department supervisor immediately for appropriate
action.

The supervisor is responsible for taking

appropriate follow-up action, including getting medical
attention for the injured, completing an investigation
report and recommending or implementing appropriate
corrective actions.
 The primary purpose of the accident
investigation is to identify the cause(s) of the accident,
incident or "near miss" and take action to prevent a
similar occurrence in the future. In some instances, an
employee's or volunteer's failure to follow recognized
safety procedures requires disciplinary action to
protect co-workers.

Remember: One person's actions can jeopardize

the safety of others in the workplace.
• When an employee or volunteer is injured:
1. Get the person professional medical attention.
2. Protect others.
3. Minimize property damage.
4. Stabilize the situation.
5. Conduct an investigation.
Accident Reporting
Policy
Approved by Sample
Chairman:
Date:
1. Purpose [complies with legislation, ensure the necessary action to
prevent any recurrence and to enable the organization to maintain
proper records.
2. Scope [accident, incident, near-miss; employee, volunteer, anyone on
site or involved in organization-sponsored activities]
3. Definitions [of terms]
4. Accident Reporting [timeline, to whom, how (phone, e-mail, fax) •\
OSHA, NIOSH?]
5. Absence resulting from an accident [who to report to, Return-to work]
6. Accident Investigation [who investigates, what to do with resulting
recommendations]
7. Forms [Names, where to find them]
8. Reportable Diseases [communicable diseases listed where?]
General guidelines for
investigating
accidents:
 General guidelines for
investigating accidents:

• Go to the scene of the accident while the facts are fresh.

• Inspect and record any changed physical characteristics or conditions of
the accident site
• Preserve any physical evidence, such as potentially defective equipment.
• Take photos to help preserve the scene (i.e., puddles on the floor,
overturned storage shelves and spilled contents).
• Talk to the injured person, if possible.
• Talk to any eyewitnesses.
• Ask simple open-ended questions, one question at a time, and attempt to
have events related chronologically to ensure thorough coverage.
• Distinguish a person's actual knowledge from hearsay.
• Ask when, where, who, how, and what was said or done.
• Avoid opinions, judgments or conclusions and be as objective as possible.
Avoid commenting on the information gathered except to confirm your
understanding or to clarify.
• Stress getting the facts.
• Do not comment on liability or fault during the investigation. Listen for clues
in the conversation around you.
• Unsolicited comments often have merit.
• Review and finalize any notes immediately upon completion of your
inspection and any interview or other communication with those involved.
• Fill out the appropriate accident, incident or near-miss form, giving an
accurate account of the facts.
• Send the form to the safety coordinator and safety committee for their
review.
• Accident report
Accident reports
• Accident reports
• Forms are used to give specific details with regards to the
accidents happened in the laboratory during experiments.
Accident reports contain the following details:
• Name of the person injured
• Date and time of the accident
• Type of injury
• First aid given
• Action taken to prevent further accidents
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